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Study Abroad Office Assistant Jobs in Indiana (NOW HIRING)

Bethel University

Director of Worship Arts

Mishawaka, IN · On-site

... study abroad programs, etc.) * Maintain 5 office hours each month to meet with students in the major. * Teaching duties not to exceed 6 load hours annually. * Maintain awareness of publications and ...

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Study Abroad Office Assistant information

What does a study abroad office assistant do?

A Study Abroad Office Assistant supports the operations of a university's study abroad program by helping students with application processes, answering questions about available programs, and assisting with administrative tasks. They often handle phone calls, emails, and walk-in inquiries about studying abroad. Additionally, they may help organize informational sessions, maintain records, and support staff with logistical arrangements. Their role is essential in ensuring students have a smooth and informed experience when preparing to study in another country.

What are the key skills and qualifications needed to thrive as a study abroad office assistant, and why are they important?

To thrive as a Study Abroad Office Assistant, you need strong organizational skills, attention to detail, and familiarity with academic processes, often supported by coursework or experience in international education. Proficiency in office software (such as Microsoft Office), student information systems, and communication platforms is typically required. Excellent interpersonal skills, cultural sensitivity, and the ability to multitask help you stand out when supporting students and collaborating with staff. These skills ensure efficient program administration, positive student experiences, and smooth coordination of international opportunities.

What are some common challenges study abroad office assistants face and how can they effectively manage them?

Study Abroad Office Assistants often encounter challenges such as balancing multiple student inquiries, navigating complex application processes, and coordinating with international partners across different time zones. Effective time management and strong organizational skills are key to handling these tasks efficiently. Proactively communicating with both students and team members can help prevent misunderstandings and ensure deadlines are met. Familiarity with university policies and study abroad regulations also aids in resolving issues quickly and accurately.

What is the difference between Study Abroad Office Assistant vs Study Abroad Coordinator?

AspectStudy Abroad Office AssistantStudy Abroad Coordinator
Required CredentialsHigh school diploma or associate degree; administrative skillsBachelor’s degree; experience in program management
Work EnvironmentOffice setting, supporting administrative tasksOffice and field visits, coordinating student programs
Employer & Industry UsageUniversities, colleges, study abroad officesEducational institutions, study abroad programs

The Study Abroad Office Assistant primarily handles administrative support within study abroad offices, focusing on tasks like data entry and scheduling. In contrast, the Study Abroad Coordinator manages program planning, student advising, and international partnerships. Both roles are essential in the study abroad industry but differ in responsibilities and required experience.

What are popular job titles related to Study Abroad Office Assistant jobs in Indiana?

For Study Abroad Office Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Study Abroad Office Assistant jobs in Indiana look for?

The top searched job categories for Study Abroad Office Assistant jobs in Indiana are:

What cities in Indiana are hiring for Study Abroad Office Assistant jobs?

Cities in Indiana with the most Study Abroad Office Assistant job openings:

Study Abroad Office Assistant jobs near you
Infographic showing various Study Abroad Office Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, and 4% Contract. Highlights an 88% Physical, 6% Hybrid, and 6% Remote job distribution.

Administrative Assistant Global Education

Notre Dame, IN • On-site

Saint Mary's College
Colleges, Universities, and Professional Schools • 201 - 500 employees
Learn more about Saint Mary's Collegeexternal

$17.75 - $23.75/hr

Full-time

Re-posted 7 days ago

Job description


Description
The Administrative Assistant, Global Education provides comprehensive administrative and operational support to the Global Education Office (GEO) in advancing the College's mission of providing meaningful global learning opportunities for students. With more than one-third of Saint Mary's College students participating in study abroad and other global experiences, this position plays a vital role in ensuring the success of these programs through exceptional administrative, financial, and operational support.
This ten-month position requires a highly organized and detail-oriented professional with strong financial management, technical, event planning, and communication skills. The Administrative Assistant collaborates closely with faculty, staff, students, and external partners while providing excellent customer service, supervising student employees, coordinating office operations, and supporting study abroad programming.
The position reports to the Directors of Global Study and Experience and serves as an integral member of the Global Education Office team.
Job Responsibilities
Financial Administration
  • Ensure study abroad invoices are accurately coded and paid in a timely manner while assisting with expenditure tracking.
  • Process reimbursements and reconcile purchasing card transactions for multiple faculty and staff members.
  • Create and maintain detailed spreadsheets to monitor budgets for multiple Global Education programs.
  • Communicate with study abroad partners regarding program costs and financial estimates.
  • Coordinate financial processes with Student Accounts, Financial Aid, the Business Office, and other campus departments.
  • Administer student scholarship processes for Global Education programs.

Technical & Systems Support
  • Manage the Global Education Office's study abroad application software (Via).
  • Manage the study abroad email inbox and respond to inquiries.
  • Maintain organized digital filing systems and electronic records.
  • Manage and update the Study Abroad social media account.
  • Learn and utilize departmental software and databases to support office operations.

Student Employee Supervision
  • Recruit, hire, onboard, train, schedule, and supervise student employees.
  • Provide guidance, support, and ongoing feedback to student staff.

Study Abroad Program Support
  • Enroll students and faculty in international insurance and the U.S. State Department's Smart Traveler Enrollment Program (STEP).
  • Ensure accurate study abroad participant data is shared with campus partners.
  • Create promotional materials for study abroad programs, events, and student outreach initiatives.

Event & Travel Coordination
  • Coordinate logistics for Global Education events, including room reservations, catering, and event materials.
  • Assist with travel arrangements for faculty and staff as needed.

Office Administration
  • Ensure front desk coverage of the Global Education Office and warmly welcome students, faculty, staff, and visitors.
  • Maintain an organized office environment and order supplies as needed.
  • Collaborate with campus partners including Information Technology, Building Services, and other administrative departments.
  • Manage memberships in professional global education organizations.
  • Maintain departmental calendars and coordinate meetings and events.
  • Record and distribute meeting minutes for committees and departmental meetings.
  • Perform additional administrative duties and special projects as assigned.

Minimum Qualifications
  • High school diploma or equivalent required.
  • Extensive experience with budgeting, financial tracking, and administrative support.
  • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience using Google Workspace (Gmail, Drive, Docs, Sheets).
  • Strong computer aptitude and ability to quickly learn new software applications and databases.
  • Excellent written, verbal, and interpersonal communication skills.
  • Strong organizational skills with exceptional attention to detail.
  • Ability to manage multiple priorities while working independently.
  • Demonstrated ability to maintain confidentiality and exercise sound judgment.
  • Ability to work effectively with individuals from diverse backgrounds and provide exceptional customer service.
  • Ability to collaborate effectively within a team environment and adapt to changing priorities.

Preferred Qualifications
  • Bachelor's degree.
  • Previous administrative experience in higher education, international education, or a related field.
  • Experience managing social media accounts and creating promotional materials.
  • Experience with study abroad management software such as Via or similar platforms.
  • Experience supervising student employees or interns.
  • Event planning and project coordination experience.
  • Experience working with financial systems and budget management.
  • Interest in or familiarity with study abroad, international education, or global engagement programming.

Schedule
Full-time, 10-month position.
Eligibility to Work
Applicants must be legally authorized to work in the United States at the time of hire and must not require visa sponsorship from the College, either now or in the future.

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