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Student Records Jobs in Indiana (NOW HIRING)

Purdue University

Academic Advisor

West Lafayette, IN · On-site

$40K - $49K/yr

Maintain and ensure confidentiality of student records. Teach students about the university's structure, systems, policies, and practices. What You'll Be Doing: STUDENT ADVISING AND EDUCATING ...

Purdue University

Academic Advisor

West Lafayette, IN · On-site

$46K/yr

Complete documentation for proper maintenance of student records. Participate in orientation activities and recruiting activities designed to attract new students. What You'll Be Doing: STUDENT ...

Purdue University

Academic Advisor

West Lafayette, IN · On-site

$40K - $49K/yr

Maintain and ensure confidentiality of student records. Teach students about the university's structure, systems, policies, and practices. This position offers a chance to make a meaningful impact at ...

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Student Records information

See Indiana salary details

$25.7K

$43.2K

$66.6K

How much do student records jobs pay per year?

As of Jul 14, 2026, the average yearly pay for student records in Indiana is $43,211.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,700.00 and $49,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Student Records Specialist, and why are they important?

To thrive as a Student Records Specialist, you need strong attention to detail, organizational skills, and familiarity with educational policies, often supported by a degree in administration or a related field. Proficiency with student information systems (SIS), data management software, and FERPA compliance is typically required. Excellent communication, discretion, and problem-solving skills help you effectively support students and staff while handling sensitive information. These skills ensure accurate record-keeping, data security, and efficient service for students and educational institutions.

What are student records?

Student records are official documents and information maintained by educational institutions that detail a student's academic history, personal information, enrollment status, grades, attendance, and other relevant data. These records are used to track a student's progress, verify qualifications, and comply with legal and administrative requirements. Access to student records is typically restricted to protect student privacy, and schools must follow regulations like FERPA in the U.S. when handling these records.

What are some typical challenges faced in a Student Records role and how can they be managed?

Professionals in Student Records often encounter challenges such as managing large volumes of sensitive data, ensuring accuracy during data entry, and staying compliant with privacy regulations like FERPA. Handling frequent requests for transcripts or record updates, especially during peak times like graduation, requires strong organizational and time management skills. Proactively using robust student information systems, maintaining clear communication with students and faculty, and staying up to date with regulatory changes can help manage these challenges effectively.

What is the difference between Student Records vs Student Data Coordinator?

AspectStudent RecordsStudent Data Coordinator
CredentialsHigh school diploma or equivalent; some roles may require post-secondary educationSimilar credentials; often requires additional training in data management
Work EnvironmentEducational institutions, administrative officesEducational institutions, data management departments
Employer & Industry UsageSchools, colleges, universitiesSchools, colleges, universities, education departments
Common Search & ComparisonStudent RecordsStudent Data Coordinator

Student Records and Student Data Coordinator roles both involve managing student information within educational settings. While Student Records typically focus on maintaining official student files, transcripts, and enrollment data, Student Data Coordinators often handle broader data analysis, reporting, and data integrity tasks. Both roles require similar credentials and are used within the same industry, but the Data Coordinator may have additional responsibilities related to data analysis and reporting.

What are the most commonly searched types of Student Records jobs in Indiana? The most popular types of Student Records jobs in Indiana are:
What cities in Indiana are hiring for Student Records jobs? Cities in Indiana with the most Student Records job openings:
Student Records jobs near you
Infographic showing various Student Records job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $43,211 per year, or $20.8 per hour.
Academic Advisor

Academic Advisor

Purdue University

West Lafayette, IN • On-site

$40K - $49K/yr

Full-time

Re-posted 8 days ago

Purdue University rating

7.5

Company rating: 7.5 out of 10

Based on 136 frontline employees who took The Breakroom Quiz

273rd of 553 rated colleges and universities

Job description

Academic Advisor
City: West Lafayette
Job Description:
Job Summary
Academic Advisors promote an environment that challenges and supports students by providing meaningful opportunities for student learning, development, and integration of curricular and co-curricular experiences. Advisors are dedicated to empowering students to be active responsible learners while guiding students to make well-informed decisions that lead to the achievement of students' educational, career and life goals.
The First-Year Engineering advising team serves approximately 3000 engineering students and helps students transition from high school to college and then from the First-Year Engineering Program to one of the Engineering professional schools. This advising role will include assistance with course selection, navigating Banner/MyPurdue Plan and the registration system, providing information to assist students with choosing an engineering major, career planning, and related advising duties. You will communicate with students having academic difficulty as well as work with a team of faculty and other Purdue professionals to maximize student access and success in the First-Year Engineering Program as well as Purdue overall.
Create an open and respectful environment by utilizing a student-centered practice that emphasizes mutual respect, dignity, self-awareness, and authenticity. Center the student in an asset framed approach where advising differentiates educational guidance to meet students where they are and acknowledges the critical value of each student's unique social capital. Empower students to be active responsible learners and assist them in making well-informed decisions. Guide students in course selection and the process for registering for courses. Identify campus activities, and programs opportunities related to students' major. Maintain a consistent pattern of contact and communications with assigned students. Use data to provide timely outreach to students on their academic progress and conduct audits on student's degree progress. Assess when a student's situation requires referral to campus resources. Maintain and ensure confidentiality of student records. Teach students about the university's structure, systems, policies, and practices.
What You'll Be Doing:
STUDENT ADVISING AND EDUCATING - Provide academic advising to assigned students; assess other needs and make professional referrals; maintain and ensure confidentiality of student records. Interpret University policies, procedures, and curriculum to students, faculty, staff and administration. Guide students in course selection and scheduling; assist in resolving academic problems; identify and monitor academic progress.
STUDENT ADVISING AND EDUCATING - Provide academic advising to assigned students; assess other needs and make professional referrals; maintain and ensure confidentiality of student records. Interpret University policies, procedures, and curriculum to students, faculty, staff and administration. Guide students in course selection and scheduling; assist in resolving academic problems; identify and monitor academic progress.
DEPARTMENT SUPPORT - May participate in college level events and programs. Participate in events that serve advising in the university community. Assist with the recruitment and retention of undergraduate students for the academic unit/campus.
ACADEMIC ADMINISTRATION DUTIES - Submit necessary data and documentation for proper maintenance of student records. Participate in staff meetings. Participate in systems training and updates. Assist in the preparation of reports and serving on advising related committees. Act as liaison between students, faculty, staff, campus and University constituents.
About Us:
The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world's most influential universities.
For more information about our department, please visit:
  • College of Engineering, Purdue University https://engineering.purdue.edu/Engr
  • External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards
  • College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social

What We're Looking For:
Education and Experience:
  • Must have an earned graduate or professional degree in a field relevant to the position.

Skills needed:
  • Demonstrated commitment to work effectively with individuals from a variety of backgrounds.
  • Ability to collaborate with faculty, staff, current and prospective students, parents, and families.
  • Excellent verbal and written communication and interpersonal skills.
  • Ability to problem solve and utilize campus resources for individuals and groups.
  • Ability and willingness to work in a changing environment.
  • Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Nice to have:
  • Knowledge of undergraduate student development and recruitment.
  • Knowledge of programs and majors at Purdue University.
  • Knowledge of field related to majors advised.

Who We Are:
Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.
Additional Information:
  • Purdue's benefits summary https://www.purdue.edu/hr/Benefits/
  • Purdue will not sponsor employment authorization for this position
  • A background check will be required for employment in this position
  • FLSA: Exempt (Not Eligible For Overtime)
  • Retirement Eligibility: Defined Contribution Waiting Period

Career Stream
Compensation Information:
Professional 2
Pay Band S055
Job Code#20002152
Link to Purdue University's Compensation Guidelines: https://www.purdue.edu/hr/mngcareer/compguidelines/index.php
EOE
Purdue University is an EO/EA University

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