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Student Event Assistant Jobs in Minnesota (NOW HIRING)

Bethel University

Administrative Assistant

Saint Paul, MN · On-site

$19.50 - $20.50/hr

... to coordinating student event transportation with external partners. This role isn't merely ... Partner closely with the administrative assistant team to ensure consistency in administrative ...

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Student Event Assistant information

What are Student Event Assistants?

Student Event Assistants are individuals, often students themselves, who help plan, organize, and run events on behalf of a school, college, or university. Their duties typically include setting up event spaces, assisting with registration, managing equipment, and providing information to attendees. They play a key role in ensuring events run smoothly and may work on a wide range of activities, from academic conferences to social gatherings. This role helps students gain valuable organizational and teamwork skills while contributing to campus life.

What are the key skills and qualifications needed to thrive as a Student Event Assistant, and why are they important?

To thrive as a Student Event Assistant, you need strong organizational skills, attention to detail, and the ability to multitask, generally supported by experience in event planning or a related field. Familiarity with event management software, scheduling tools, and basic office systems is often required. Excellent communication, teamwork, and problem-solving abilities help you adapt quickly and deliver positive experiences. These skills ensure efficient event execution, effective collaboration, and high satisfaction for participants and stakeholders.

What are some common challenges faced by Student Event Assistants, and how can they be effectively managed?

Student Event Assistants often encounter challenges such as managing tight deadlines, coordinating multiple tasks simultaneously, and adapting to last-minute changes in event plans. Effective time management and clear communication with team members and supervisors are crucial for overcoming these hurdles. Being proactive, flexible, and maintaining a positive attitude can help ensure successful events and foster strong working relationships within the event planning team.

What is the difference between Student Event Assistant vs Event Coordinator?

AspectStudent Event AssistantEvent Coordinator
Required CredentialsHigh school diploma or ongoing college educationRelevant experience, sometimes certifications in event planning
Work EnvironmentCampus events, student organizations, part-time rolesCorporate, nonprofit, or large-scale public events
Employer & Industry UsageEducational institutions, student groupsEvent planning companies, corporations, nonprofits
Search & Comparison IntentLooking for entry-level event support rolesSeeking professional event planning careers

The Student Event Assistant typically supports event setup, registration, and logistics within educational settings, often as a part-time or entry-level role. In contrast, an Event Coordinator manages entire event planning processes, including budgeting, vendor management, and client communication, often requiring more experience. While both roles involve event support, the Student Event Assistant is more focused on assisting and executing tasks, whereas the Event Coordinator oversees the full event lifecycle.

Student Event Assistant jobs near you
Student - Event Liaison

Student - Event Liaison

Northwestern Health Sciences University

Bloomington, MN • On-site

$15 - $20/hr

Other

This job post has expired today. Applications are no longer accepted.

Job description

*If you are a U.S. citizen or eligible non-citizen, please ensure you have completed the 2025-2026 FAFSA prior to submitting your application. If you need assistance or have questions, please contact the Financial Aid Office at finaid@nwhealth.edu.

Hours: Approximately 4-19 hours per week

Duties:

  • Provide on-site support for evening and weekend seminars and symposia.
  • Assist with event logistics such as:
    • Checking in with instructors regarding their needs
    • Directing attendees to their classroom
    • Taking attendance
    • Setting up and replenishing refreshments
    • Helping with tech and room setup and cleanup
    • Ensuring sessions start smoothly and troubleshoot minor issues with Zoom and AV equipment
    • Supporting presenters and attendees as needed
  • Serve as a moderator or tech support for online events when applicable.
  • Maintain event supply inventory.
  • Set up event registration, virtual links, surveys, and other event support tools.
  • Respond to email, phone, or walk in inquiries from attendees or instructors.
  • Assist with customer registration.
  • Other event-related duties as assigned.

Requirements:

  • Availability during evenings and weekends.
  • Strong customer service and communication skills.
  • Familiarity with Microsoft Word and Excel.
  • Basic knowledge of Zoom and virtual event tools.

Reasons to work in the Continuing Education office as a student

  • Enjoy flexible work hours.
  • Build valuable communication and customer service skills.
  • Network with professionals, faculty, and staff.
  • Work in a supportive, student-friendly environment.
  • Enhance your resume with real-world experience.

Application open until position is filled. Please submit your application as soon as possible to be considered.

Equal Opportunity Employer

Northwestern Health Sciences University is an Equal Employment Opportunity Employer and is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Further, NWHSU prohibits all forms of discrimination is any education program or activity that it operates. The Notice of Non-Discrimination is located on our website. Individuals may report concerns or questions to the Title IX Coordinator. Please refer to our website for further information.

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