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Student Event Assistant Jobs in Minnesota (NOW HIRING)

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Student Event Assistant information

What is a student event assistant?

Student Event Assistants are individuals, often students themselves, who help plan, organize, and run events on behalf of a school, college, or university. Their duties typically include setting up event spaces, assisting with registration, managing equipment, and providing information to attendees. They play a key role in ensuring events run smoothly and may work on a wide range of activities, from academic conferences to social gatherings. This role helps students gain valuable organizational and teamwork skills while contributing to campus life.

What are the key skills and qualifications needed to thrive as a student event assistant, and why are they important?

To thrive as a Student Event Assistant, you need strong organizational skills, attention to detail, and the ability to multitask, generally supported by experience in event planning or a related field. Familiarity with event management software, scheduling tools, and basic office systems is often required. Excellent communication, teamwork, and problem-solving abilities help you adapt quickly and deliver positive experiences. These skills ensure efficient event execution, effective collaboration, and high satisfaction for participants and stakeholders.

What are some common challenges faced by student event assistants, and how can they be effectively managed?

Student Event Assistants often encounter challenges such as managing tight deadlines, coordinating multiple tasks simultaneously, and adapting to last-minute changes in event plans. Effective time management and clear communication with team members and supervisors are crucial for overcoming these hurdles. Being proactive, flexible, and maintaining a positive attitude can help ensure successful events and foster strong working relationships within the event planning team.

What is the difference between Student Event Assistant vs Event Coordinator?

AspectStudent Event AssistantEvent Coordinator
Required CredentialsHigh school diploma or ongoing college educationRelevant experience, sometimes certifications in event planning
Work EnvironmentCampus events, student organizations, part-time rolesCorporate, nonprofit, or large-scale public events
Employer & Industry UsageEducational institutions, student groupsEvent planning companies, corporations, nonprofits
Search & Comparison IntentLooking for entry-level event support rolesSeeking professional event planning careers

The Student Event Assistant typically supports event setup, registration, and logistics within educational settings, often as a part-time or entry-level role. In contrast, an Event Coordinator manages entire event planning processes, including budgeting, vendor management, and client communication, often requiring more experience. While both roles involve event support, the Student Event Assistant is more focused on assisting and executing tasks, whereas the Event Coordinator oversees the full event lifecycle.

What are the most commonly searched types of Student Event jobs in Minnesota?

The most popular types of Student Event jobs in Minnesota are:

Student Event Assistant jobs near you

AY Student Event Fellow (WS-ST2)

St. Olaf College

Northfield, MN • On-site

$12 - $13/hr

Part-time

Posted 10 days ago

Job description

Job Title: Student Event Fellow (WS-ST2)
Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

Department Name: College Events
Unit Number (5 digits): 16322

Length of Position: See Employment Authorization

Contact Person/Supervisor: Assistant Director of Events & Conference Operations
Wage Range: $12.00-13.00/hour


Description of the Position:
Student Event Fellows are returning student staff responsible for many of the activities related to the efficient operation of the College Events office. This includes but is not limited to event location set-up, delivery of specialty items, catering support, office administration, and miscellaneous projects as assigned. Student Event Fellows will work an average of 5-10 hours per week, between the hours of 6:30 am to 10:00 pm. Student Event Fellows may work shifts on Saturday & Sunday as needed. Preference may be given to candidates with a valid drivers' license, though it is not required.

Transferable Skills:
  Communication: Clearly and effectively exchange information, ideas, facts and perspectives with persons inside and outside of St. Olaf College
  Self Development: Strong sense of initiative and self-direction
  Critical Thinking: Identify and respond to needs based upon an understanding of situational context and logical analysis of relevant information
  Community and Belonging: Develop and sustain a culturally competent team and develop and sustain relationships with campus partners, while appreciating diverse viewpoints and shared responsibilities
  Professionalism: Navigate dynamic working environments, acting in the interest of the larger community
  Leadership: Mentor newer team members, recognizing and capitalizing on personal and team strengths to achieve organizational goals

Duties and Responsibilities:
      Serve as point of contact for space setups: deliver, set up, manage meeting spaces which could include, but not limited to, tables/chairs, stages, media equipment, and signage.
      Perform customer service operations such as handling guest arrival & departure, explaining procedures, giving directions, and reporting needs/concerns. 

      Provide on-site support for programming and engage critically with event operations: follow a run of show, anticipate event needs, and communicate frequently and efficiently with College Events staff. Events shifts will include evenings and weekends.

      Support training of Events Assistants, including ongoing/on-call management of WhatsApp. 

      Lead weekly team meeting alongside other Event Fellows.
      Work with a variety of St. Olaf departments to assure the success of all events.
      General office work: Storage organization, data entry, calling clients, preparing registration materials, inventory, errands, etc.
      Driving: Those who meet the St. Olaf fleet vehicle driving requirements will be asked to drive campus vehicles around campus and into Northfield. 

      This role requires lifting up to 25 lbs and standing for long periods of time. 

      Completing additional duties as assigned.


Qualifications: (Education/Experience/Skills)
Must be a current St. Olaf student in good academic and disciplinary standing. Previous experience in College Events or equivalent experience in hospitality, event management, and/or technology and media is required. Preference may be given to candidates with a valid drivers' license, though it is not required.

Physical and Environmental Factors:

This position requires crouching, kneeling/crawling, stooping, twisting/pivoting, climbing/balancing, reaching overhead, grasping/handling, pushing/pulling, lifting objects up to 20 lbs., repetitive motions, and driving to perform the essential functions. It also requires exposure to loud noise and rare exposure to extreme cold, extreme heat, and heights or cramped quarters to perform the essential functions. Candidates must possess the ability to safely perform the physical work required of all duties with or without reasonable accommodation.

This job description is for general information purposes.  It is not intended to list all duties and responsibilities of the position.  This job description is subject to change at any time by St. Olaf College, with or without prior notice.


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