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Student Data Assistant Jobs in Alabama (NOW HIRING)

Auburn University

Academic Advisor

Auburn University, AL · On-site

$36K/yr

... student data in multiple systems, ensure FERPA compliance, and handle major and minor changes. * Create and Implement Retention Strategies: Develop and execute strategies to retain students. * Assist ...

Athens State University

Transfer Advisor/Processor

Athens, AL · On-site

$16 - $21.50/hr

... students on Athens State programs and application requirements. * Assist with maintaining the overall functionality of the application software. * Ensure the confidentiality and accurate data entry ...

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Student Data Assistant information

What does a student data assistant do?

A Student Data Assistant is responsible for managing and maintaining student records and data within an educational institution. They enter, update, and verify information in databases, ensuring accuracy and confidentiality. They may also assist in generating reports, responding to data requests, and supporting administrative staff with data-related tasks. Attention to detail and familiarity with data management software are important skills for this role.

What skills and qualifications are needed to be a student data assistant?

To thrive as a Student Data Assistant, you need strong attention to detail, proficiency in data entry, and a solid understanding of data privacy regulations, often supported by a high school diploma or associate degree. Familiarity with student information systems (SIS), spreadsheets, and database management software is typically required. Excellent organizational skills, problem-solving abilities, and effective communication make someone stand out in this role. These skills ensure accurate record-keeping, data integrity, and efficient support for academic and administrative processes.

How does a student data assistant support collaboration between academic departments and administrative staff?

Student Data Assistants play a crucial role in facilitating smooth communication between academic departments and administrative offices by managing and verifying student records, enrollment data, and course registration information. They often coordinate with faculty, registrars, and advisors to ensure data accuracy, resolve discrepancies, and implement data updates in student information systems. This collaboration helps maintain compliance with institutional policies and enables informed decision-making across departments. Additionally, Student Data Assistants may assist with generating reports and responding to data requests, further supporting cross-functional teamwork.

What is the difference between Student Data Assistant vs Data Entry Clerk?

AspectStudent Data AssistantData Entry Clerk
Required CredentialsHigh school diploma or equivalent; some roles may prefer college courseworkHigh school diploma or equivalent
Work EnvironmentEducational institutions, often part-time or seasonalOffice settings, various industries
Employer & Industry UsagePrimarily schools and universitiesBusinesses, healthcare, government agencies
Common Search & ComparisonOften compared for entry-level data roles in educationGeneral data entry roles across industries

The main difference is that a Student Data Assistant typically works within educational institutions, focusing on student records, while a Data Entry Clerk works across various industries handling general data input tasks. The roles share similar credentials but differ mainly in work environment and industry focus.

What do you do as a student data assistant?

A student data assistant supports data collection, entry, and management tasks, often using spreadsheets or database software. They help ensure data accuracy and may assist with organizing student records or research data under supervision, typically working part-time during the school year.

What are the most commonly searched types of Student Data jobs in Alabama?

The most popular types of Student Data jobs in Alabama are:

What cities in Alabama are hiring for Student Data Assistant jobs?

Cities in Alabama with the most Student Data Assistant job openings:

Student Data Assistant jobs near you

Academic Advisor

Auburn University

Auburn University, AL • On-site

$36K/yr

Full-time

Re-posted 4 days ago

Auburn University rating

6.5

Company rating: 6.5 out of 10

Based on 45 frontline employees who took The Breakroom Quiz

519th of 628 rated colleges and universities

Job description

Overview
The College of Agriculture at Auburn University is excited to begin the search for an Academic Advisor I, II, or III to support student success through academic advising, career guidance, and student development initiatives.
In this role, you will help students navigate their academic journey by advising on course selection, degree requirements, areas of concentration, and post-graduation plans. Working closely with students, faculty, and campus partners, you will play a key role in helping students achieve their educational and career goals.
Depending on experience and qualifications, the selected candidate may be hired at the Advisor I, II, or III level.
  • Academic Advisor I: Under immediate supervision, provides academic advising and guidance related to course selection, degree requirements, and educational planning to help students meet their academic goals.
  • Academic Advisor II: Under general supervision, advises students while developing and overseeing advising functions. Applies comprehensive knowledge of advising practices and may serve as a mentor or trainer to new advisors and support staff.
  • Academic Advisor III: Under minimal supervision, provides comprehensive academic, career, and student support services. Oversees the consistent application of advising policies and procedures, resolves complex advising situations, serves as a mentor and trainer to other advisors, and may act as a team leader or supervise advising staff in the absence of the direct supervisor while maintaining an active advising caseload.

This position offers the opportunity to make a meaningful impact on student success while contributing to a supportive and student-centered academic environment within the College of Agriculture.
Responsibilities
  • Advise Students: Conduct registration advising sessions, pre-advising workshops, and maintain communication through various channels while holding office hours for advising appointments.
  • Implement Advising Policies and Procedures: Ensure compliance with university policies and procedures related to academics, graduation, orientation, admissions, Title IX, FERPA, accessibility, and VA benefits.
  • Oversee Registration Process: Manage the registration process, including Tiger Scheduler, withdrawals, schedule adjustments, and pre-requisites for students in the Department of Animal Science.
  • Utilize Curriculum Software: Learn and use curriculum software such as Bulletin, Degree Works, and participate in the Curriculum Committee, approving course substitutions and updating Degree Works.
  • Utilize Campus Software: Use various advising-related software tools (Advise Assist, Banner, Canvas, Salesforce, Smartsheet, Degree Works, Workflow) for tasks such as managing office hours, inputting data, creating content, and tracking processes.
  • Serve on Committees: Participate in college and university committees, including the Advisor Caucus and Curriculum Committee.
  • Manage Student Records and Data: Oversee academic standing, manage student data in multiple systems, ensure FERPA compliance, and handle major and minor changes.
  • Create and Implement Retention Strategies: Develop and execute strategies to retain students.
  • Assist with Orientation Sessions: Organize and attend Camp War Eagle and SOS sessions, advising students and parents, and assisting with registration.
  • Manage Student Crises: Coordinate with Auburn Cares on student issues (mental health, Title IX, academic, inter-personal), and provide support for academic and personal challenges.
  • Communicate with Stakeholders: Engage with parents, families, and campus partners while adhering to FERPA regulations.
  • Engage in Professional Development: Attend professional development sessions, conferences, and workshops at Auburn, regionally, and nationally/internationally, and serve in leadership roles.

Qualifications
Level I:
Bachelor's degree - no specific discipline.
Level II:
Bachelor's degree and 3 years of experience with primary focus of student-related advising or academic counseling.
OR
A Master's degree with 2 years of experience of student-related advising or academic counseling.
Level III:
Bachelor's degree and 5 years of experience with primary focus of student-related advising or academic counseling.
OR
A Master's degree with 4 years of experience of student-related advising or academic counseling.
For positions that require the employee to teach, a Master's degree will be required.
Contract Type
Continuing
Why Work at Auburn?
  • Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world.
  • Culture of Excellence:We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education.
  • We're Here for You:Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance.
  • Sweet Home Alabama:The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
  • A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged.
  • Ready to lead and shape the future of higher education? Apply today! War Eagle!

Equal Opportunity Compliance Statement
It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit the Office of Equal Opportunity Compliance's website to learn more.
Posted Date
7/23/2026

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