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Special Events Manager Jobs in Santa Rosa, CA (NOW HIRING)

CIA

Special Events Operations Manager

Napa, CA · On-site

POSITION SUMMARY The Special Events Operations Manager is responsible for the oversight and execution of luxury banquets, weddings, corporate and internal events as well as educational events ...

Pacifichospitality

Events Manager

Napa, CA

$70K - $90K/yr

The Events Manager is responsible for planning, coordinating, and executing-with the Napa Institute team- the Napa Institute's major conferences and special events, including the Summer Conference ...

Meadowood Napa Valley

Events Manager

Saint Helena, CA · On-site

$85K - $95K/yr

... special events, and a welcoming environment designed to foster meaningful connections among ... The Hospitality & Events Manager plans, coordinates, and executes private Member experiences ...

Joseph Phelps

Events Manager

Saint Helena, CA · On-site

The Events Manager is responsible for planning, coordinating, and executing all special events, paid events, Phelps Preferred wine club events, select marketing initiatives, trade and wholesale ...

Joseph Phelps

Events Manager

Saint Helena, CA · On-site

The Events Manager is responsible for planning, coordinating, and executing all special events, paid events, Phelps Preferred wine club events, select marketing initiatives, trade and wholesale ...

Pacifichospitality

Summer Intern

Napa, CA

$23 - $25/hr

... and special events. * Administrative Support * Provide administrative assistance to the Events Manager and Napa Institute team. * Maintain organized event documents, spreadsheets, and tracking ...

Little Saint

Event Coordinator

Healdsburg, CA

... special experiences that bring people together in unexpected ways. Our spaces are designed to flex ... Working closely with the Events Manager, this position helps translate each event's vision into ...

Little Saint

Event Coordinator

Healdsburg, CA · On-site

$23 - $27/hr

... special experiences that bring people together in unexpected ways. Our spaces are designed to flex ... Working closely with the Events Manager, this position helps translate each event's vision into ...

Far Niente Winery

Events Coordinator

Napa, CA

... Club and special events--are an important expression of our brands and our commitment to ... Manage incoming event inquiries and maintain accurate event information and calendars within ...

Far Niente Winery

Events Coordinator

Napa, CA

$30 - $34/hr

... Club and special events--are an important expression of our brands and our commitment to ... Manage incoming event inquiries and maintain accurate event information and calendars within ...

Cline

Event Lead (Seasonal)

Sonoma, CA · On-site

$22 - $24/hr

... Special Events at Cline Cellars and Jacuzzi Family Vineyards. This role is ideal for someone who ... Manage parking logistics and traffic flow to ensure smooth guest arrival and departure * Assist ...

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Special Events Manager information

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$26.8K

$61.1K

$98.4K

How much do special events manager jobs pay per year?

As of Sep 12, 2026, the average yearly pay for special events manager in Santa Rosa, CA is $61,109.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,700.00 and $72,200.00 per year, depending on experience, location, and employer.

What does a special events manager do?

A Special Events Manager is responsible for planning, organizing, and executing events such as conferences, fundraisers, corporate gatherings, or social functions. They handle logistics like venue selection, budgeting, vendor coordination, and on-site management to ensure the event runs smoothly. Special Events Managers often work closely with clients to understand their vision and objectives, and they oversee every detail from initial concept to post-event evaluation. Their role requires strong organization, communication, and problem-solving skills.

What does a special events manager do?

A special events manager coordinates special events, like weddings and corporate events. Your responsibilities include helping clients plan every facet of an event, scheduling staff and third-party vendors to prepare for and work at the event, and managing logistical details such as venue capacity, parking, seating, and other relevant issues.

What are the key skills and qualifications needed to thrive as a special events manager?

To thrive as a Special Events Manager, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a relevant degree or certification in hospitality or event management. Familiarity with event management software, budgeting tools, and customer relationship management (CRM) systems is commonly required. Exceptional communication, problem-solving abilities, and the capacity to remain calm under pressure are vital soft skills for this role. These skills ensure that events are executed smoothly, client expectations are met, and unforeseen challenges are effectively managed.

What are some common challenges faced by special events managers, and how can they be addressed?

Special Events Managers often encounter challenges such as last-minute changes, tight deadlines, and coordinating with multiple vendors or stakeholders. Successfully managing these situations requires strong organizational skills, clear communication, and flexibility. Building strong relationships with vendors and having contingency plans in place can help mitigate unexpected issues. Regular team meetings and detailed checklists are also effective ways to ensure everyone is aligned and tasks are completed on schedule.
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Special Events Manager jobs near you
Infographic showing various Special Events Manager job openings in Santa Rosa, CA as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, 1% Temporary, and 1% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $61,109 per year, or $29.4 per hour.

Special Events Operations Manager

Napa, CA • On-site

CIA
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about CIAexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 24 days ago

Culinary Institute Of America rating

5.8

Company rating: 5.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

Job description

The anticipated hiring range for this position is $70,400 to $75,000. Hiring offers will be determined based on the final candidate's qualifications and experience. The recruiter can share more information about what the anticipated hiring salary would be based upon your specific qualifications during the selection process.
The CIA offers a substantial benefits package that includes medical coverage available at no cost to qualifying employees, dental insurance, vision insurance, life insurance, short and long term disability insurance, retirement savings plan with high employer contributions, a generous paid time off program, and more!
As the benefits package at the CIA results in a significant value above the base hiring salary for this position, we encourage you to apply so that our recruiters can share more information with you about the benefits of working for the CIA.
POSITION SUMMARY
The Special Events Operations Manager is responsible for the oversight and execution of luxury banquets, weddings, corporate and internal events as well as educational events, graduations, and orientations. This position manages the on-site activities of the front-of-house staff including: event captains, banquet servers, temporary agency staff, and collaborates with the Special Events back-of-house staff. The Special Events Operations Manager is responsible for hiring, training, scheduling, and managing all front-of-house banquet staff and oversees the set-up, execution, and post-event processes for all food and beverage events in the public event spaces of the Copia location.
ESSENTIAL RESPONSIBILITIES
  • Assists in the operational planning for special events, banquets, and conferences, including but not limited to:
    • Oversees necessary arrangements to include incoming rentals, flowers, and ancillary services, including vendor invoicing.
    • Staffs events according to prescribed guidelines, prepares a floor plan, and assigns side work.
    • Completes and distributes special event orders, china orders, and purchase requisitions.
    • Provides sequence of services, place setting, and center of the table layouts.
    • Receives and distributes all rental and in-house equipment for staff.
    • Oversees and assists with setup, performs staff briefing, and monitors timing schedule.
    • Oversees service for the duration of the event and ensures guest satisfaction.
    • Coordinates cleaning services as they pertain to all events.
    • Manages and assists with breakdown of events, inventory equipment, and monitors cleanup, including physically moving tables, chairs, equipment, and any necessary event items.
    • Responds to the client's needs during events.
  • Oversees event follow-up procedures, including but not limited to:
    • Communicates final counts, wine consumption, and any additional charges to the Special Events sales team.
    • Verifies return of rental equipment and reconciles any discrepancies from the delivery invoice.
    • Submits departmental payroll for each event in accordance with company policies and completes payroll transfers when necessary.
    • Prepares event recap and produces actual profit/loss results by event.
  • Generates, documents, and maintains operating procedures for the department. Executes comprehensive "gold-standard" service standards for the Special Events department.
  • Assists with the hiring, orienting, coaching, discipline, and development of regular and on-call staff members. Follows established organizational policies regarding hiring, payroll, evaluation, and discipline.
  • Interacts directly with the customer, always taking responsibility for exceeding guest satisfaction.
  • Any and all other duties as assigned.

REQUIRED QUALIFCATIONS
Education:
  • Associate's degree in hospitality or management, or equivalent work experience in lieu thereof.

Experience:
  • Minimum of two (2) years of experience in event banquet management, with an emphasis on dining room service and execution, or two (2) years of restaurant management which includes banquet experience.
  • Minimum of one (1) year of supervisory experience required.

PREFERRED QUALIFCATIONS
  • Working knowledge of catering software, ideally TripleSeat.
  • Food Safety certification.
  • Comprehensive knowledge of fine wine handling and service.
  • Sommelier certification.

REQUIRED SKILLS
  • Excellent written, verbal communication, and presentation skills required. Must have demonstrated ability in organizational, time management, problem-solving, and interpersonal skills.
  • Extensive knowledge of food and wine with an emphasis on California and Napa Valley.
  • Excellent event management, interpersonal, and relationship-building skills, with a positive team-oriented attitude.
  • Demonstrated ability to show a high level of service responsiveness to customers.
  • Detail-oriented and thorough.
  • Must display a high level of energy and self-motivation.
  • Strong computer experience, which must include the ability to work effectively with MS Office suite products, i.e., Word, Excel, PowerPoint
  • Excellent logistical planning skills.

WORKING CONDITIONS
  • Must be available to work a changing schedule, including nights and weekends, based upon business needs.
  • Regular work requires a great deal of sitting, standing, lifting, bending, and stretching.
  • Must be able to stand for the duration of the shift, many times over eight (8) hours a day.
  • Must be able to use a computer for periods over eight (8) hours when needed.
  • Ability to lift and carry up to 25 pounds and be able to lift 40 pounds or more with assistance on occasion.
  • Must be able to work at both the St. Helena, CA, and Napa, CA, campus locations as needed for Special Events.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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