Special Events Assistant Jobs in Appleton, WI (NOW HIRING)

ABOUT THE ROLE

The EHS Assistant supports the Safety team in maintaining a safe, compliant, and well-organized work environment. This role focuses on coordinating safety programs, maintaining accurate records, and assisting with key safety initiatives across the organization. This position reports to the Safety Analytics Manager.

Salary range $19.22-$23.00 an hour based on experience.

SAFETY IS OUR HIGHEST PRIORITY. Safety is our highest priority. We believe a safe workplace is built on mutual respect, care, and accountability. Every team member is empowered and expected to follow safety practices, look out for one another, and speak up about potential risks. Together, we create an environment where everyone goes home safely each day.

WHY JOIN OUR TEAM?

At Wells, youre part of a team that takes pride in building something that lasts. Whether youre in operations, a manufacturing facility, or out in the field, your work plays a direct role in creating quality structures that support our communities. We value hard work, reliability, and teamwork because getting the job done right requires teamwork. With a strong focus on safety, collaboration, and ingenuity, we create an environment where you can build your experience, contribute to meaningful work, and make an impact.

WHAT WE OFFER
Wells provides a competitive benefits package designed to support employees health, financial well-being, and work-life balance. Benefits include medical, dental, and vision insurance, company-paid disability and life insurance, wellness incentives, paid holidays, PTO, flexible spending accounts, HSA options, a 401(k) with profit sharing, access to Nice Healthcare, employee assistance resources, pet insurance, and additional voluntary coverage such as critical illness, accident, and hospital indemnity plans.

• Health and family care leave is available to both union and non-union employees.
• Union employee benefits are provided through separate collective bargaining agreements

WHAT YOULL DO

• Maintain accurate and up-to-date safety records, including OSHA training, certifications, incident logs, audits, and JHAs
• Organize and manage Safety Department files, records, and internal Teams channels
• Coordinate and schedule safety trainings, meetings, FIT tests, medical evaluations, and company safety events
• Assist in preparing weekly, monthly, quarterly, and annual safety performance reports
• Support safety-related reimbursement programs (PPE, tools, boots, prescription safety glasses, and incentives)
• Assist with incident investigations, documentation, and root cause tracking
• Collaborate with Safety team members to implement EHS programs, policies, and procedures
• Provide administrative and project support for safety initiatives and special projects
• Assist with workers compensation claims tracking and documentation
• Support overall communication and coordination across safety and field teams

WHO WERE LOOKING FOR

The ideal candidate is highly organized, detail-oriented, and experienced in administrative or safety support functions, with a strong ability to manage records and coordinate multiple priorities. They are a proactive team player who communicates effectively across departments and thrives in a fast-paced, compliance-driven environment. A strong understanding of safety processes, data systems, and confidentiality, along with a commitment to supporting workplace safety initiatives, will set them apart.

IDEAL CANDIDATES WILL HAVE

• High school diploma required; Associates degree in a related field preferred
• 23 years of administrative or safety support experience preferred
• Familiarity with OSHA standards and safety compliance processes is a plus
• Experience with workers compensation documentation or claims tracking preferred
• Proficient in Microsoft 365 and comfortable working in data systems (LMS or databases)
• Spanish language skills are a strong plus

WORKING CONDITIONS/PHYSICAL REQUIREMENTS

• Occasional visits to active plant and field locations are required based on operational needs.
• Ability to wear all required PPE, including but not limited to safety boots, safety glasses, hearing protection, high visibility vest, hard hat, and other PPE as required while in the plant and field.
• Must be able to stand, walk, and navigate active plant and field environments as needed.
• Must be able to climb stairs, walk on uneven surfaces, and safely move through industrial work areas.
• May be exposed to moving equipment, machinery, and other standard industrial hazards.
• May be exposed to outdoor weather conditions, including heat, cold, wind, rain, as well as noise, dust, and vibration.

This profile summarizes key duties and expectations but does not list every possible job task. Employees must follow all job-related instructions and duties assigned by supervisors.

Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.