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Special Events Assistant Jobs in Indiana (NOW HIRING)

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Special Events Assistant information

See Indiana salary details

$8

$17

$29

How much do special events assistant jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for special events assistant in Indiana is $17.31, according to ZipRecruiter salary data. Most workers in this role earn between $14.62 and $18.08 per hour, depending on experience, location, and employer.

What challenges do special events assistants face and how can they be managed?

Special Events Assistants often juggle multiple tasks simultaneously, from coordinating vendors to handling last-minute changes on event days. Time management and adaptability are essential, as plans can shift quickly and require creative problem-solving. Working in this role also means collaborating closely with event planners, volunteers, and venue staff, so strong communication skills are crucial. To manage these challenges, it helps to stay organized, maintain open lines of communication, and proactively anticipate potential issues before they arise.

What skills and qualifications are needed to be a special events assistant?

To thrive as a Special Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or experience. Familiarity with event management software, budgeting tools, and scheduling platforms is typically required. Excellent communication, adaptability, and problem-solving abilities help you manage vendors, guests, and last-minute changes effectively. These skills ensure that events run smoothly, meet client expectations, and adapt to dynamic environments.

What is a special events assistant?

Special Events Assistants are professionals who support the planning, coordination, and execution of events such as conferences, fundraisers, weddings, or corporate functions. They handle a variety of tasks, including communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that events run smoothly. Their role is crucial in ensuring that all event details are handled efficiently and that participants have a positive experience. Special Events Assistants often work under the supervision of an event coordinator or manager and may be involved in both administrative and on-site event support.

What are the most commonly searched types of Special Events jobs in Indiana?

The most popular types of Special Events jobs in Indiana are:

What cities in Indiana are hiring for Special Events Assistant jobs?

Cities in Indiana with the most Special Events Assistant job openings:

Special Events Assistant jobs near you
Infographic showing various Special Events Assistant job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $35,999 per year, or $17.3 per hour.

Special Events Coordinator

Purdue Research Foundation

West Lafayette, IN • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

Special Events Coordinator
Department: Special Events
Employment Type: Full Time
Location: Purdue for Life Foundation
Description
*Applicants should reside in the greater West Lafayette, Indiana area.
Working for the Purdue For Life Foundation offers a unique opportunity to be part of an organization dedicated to empowering Purdue University alumni and fostering a lifelong connection to the institution. By joining our team, you'll have the chance to contribute to a mission that supports educational initiatives, scholarships, and programs that positively impact the lives of Purdue students and graduates. The Foundation's commitment to education and community engagement provides a fulfilling work environment where you can make a meaningful difference in the lives of individuals and the broader community. Additionally, you'll have access to a network of passionate colleagues and the resources needed to drive positive change, making the Purdue For Life Foundation an inspiring and rewarding place to build your career. Your next giant leap starts here. Apply today!
Requirements
  • Contribute to creative guest experience ideas under the direction of senior team.
  • Support the planning and execution of high-level events, on and off campus, designed to serve Purdue University and Purdue for Life's engagement and advancement missions.
  • Support execution of assigned portions of events.
  • Work as part of a centralized events team to reach team goals.
  • Evenings, weekends, and travel are required as assigned.

Additional Responsibilities
Events:
  • Assist with site location research, vendor communication, and event logistics such as catering, room setup, and A/V needs.
  • Assist in the development of event documentation (run of shows, budgets, space diagrams) and maintain accurate event files.
  • Support and practice the development and execution of run of shows for events, under guidance from senior team.
  • Support the preparation of communication materials such as invitations, confirmations, and event briefs.
  • Curate seating assignments and provide to senior team member for approval.
  • Assists with onsite event coordination, supporting logistics related to facilities, food and beverage, signage, displays, audio-visual equipment, and security. Provides operational support to volunteers and event staff to ensure smooth execution of events.
  • Help resolve onsite issues by escalating to senior team members when needed.
  • May assist with welcoming or providing support to university leadership on-site, as directed.
  • Provide onsite support during event setup, execution, and teardown.
  • Ensure all dietary restrictions and ADA requests are handled in an appropriate manner.
  • Review and verify work completed by student workers to ensure accuracy, quality, and alignment with project requirements and standards.

Administrative:
  • Maintain attendee lists and assist with nametag creation, check-in materials, and post-event coding.
  • Assist in managing invitation lists and mailings based on specified criteria under the direction of senior team.
  • Collaborate with the Executive Assistant for Special Events to ensure accurate and timely processing of invoices, billings, and work orders. Perform other administrative and event-related duties as assigned.

Required Skills, Knowledge and Abilities
  • Must be open to learning new skills and procedures, and receptive to guidance and feedback.
  • Must possess a working knowledge of event logistics, including scheduling, setup, and vendor coordination.
  • Must maintain a positive, solution-focused attitude and demonstrate a collaborative approach to team efforts.
  • Ability to work under pressure and with frequent interruptions.
  • Ability to multi-task and be detail oriented.
  • Ability to handle confidential information.
  • Excellent verbal and written communication skills.
  • Excellent computer skills including Microsoft Word, Excel and Internet.
  • Capable of articulating the strategic mission of Purdue University and the Purdue for Life Foundation with tact and diplomacy.
  • Ability to influence and build work relationships among a diverse workforce at all levels.

Required Education, Experience, and Benefits
  • Associates degree required.
  • One year of experience in event planning or conference coordination or hospitality management required.

Job Level: Professional 1
Benefits Summary for eligible employees:
  • 10 paid holidays per year.
  • Accrue up to 22 vacation days a year.
  • Traditional pre-tax 403(b) and Roth retirement plans available.
  • 10% employer contribution to your retirement plan and immediate vesting.
  • Health Savings Account- earn up to $700 annually towards medical expenses.
  • Employer funded Preventative Dental and Vision insurance.
  • Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.

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