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Special Events Assistant Jobs in Indiana (NOW HIRING)

Olathe

$15.50 - $17.81/hr

Events include meetings, weddings, and other special occasions. The Rental Assistant helps ensure rooms and equipment are clean and properly maintained, supports the safety of clients and guests, and ...

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Special Events Assistant information

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How much do special events assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for special events assistant in Indiana is $17.31, according to ZipRecruiter salary data. Most workers in this role earn between $14.62 and $18.08 per hour, depending on experience, location, and employer.

What qualifications do event assistants need?

Event assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work flexible hours, including evenings and weekends. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications such as first aid or customer service training can be advantageous.

What are some common challenges faced by Special Events Assistants, and how can they be managed effectively?

Special Events Assistants often juggle multiple tasks simultaneously, from coordinating vendors to handling last-minute changes on event days. Time management and adaptability are essential, as plans can shift quickly and require creative problem-solving. Working in this role also means collaborating closely with event planners, volunteers, and venue staff, so strong communication skills are crucial. To manage these challenges, it helps to stay organized, maintain open lines of communication, and proactively anticipate potential issues before they arise.

What are the duties of an event assistant?

An event assistant supports the planning and execution of events by coordinating logistics, setting up venues, managing registration, and assisting with vendor and attendee needs. They often handle tasks such as preparing materials, troubleshooting issues, and ensuring the event runs smoothly, requiring good organizational and communication skills.

What are the key skills and qualifications needed to thrive as a Special Events Assistant, and why are they important?

To thrive as a Special Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or experience. Familiarity with event management software, budgeting tools, and scheduling platforms is typically required. Excellent communication, adaptability, and problem-solving abilities help you manage vendors, guests, and last-minute changes effectively. These skills ensure that events run smoothly, meet client expectations, and adapt to dynamic environments.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, setting up venues, managing schedules, and assisting with registration and attendee needs. They often work under the supervision of event managers and may use tools like event management software to ensure smooth operations.

What are Special Events Assistants?

Special Events Assistants are professionals who support the planning, coordination, and execution of events such as conferences, fundraisers, weddings, or corporate functions. They handle a variety of tasks, including communicating with vendors, assisting with event setup and breakdown, managing guest lists, and ensuring that events run smoothly. Their role is crucial in ensuring that all event details are handled efficiently and that participants have a positive experience. Special Events Assistants often work under the supervision of an event coordinator or manager and may be involved in both administrative and on-site event support.

What is the highest paying job in the event industry?

In the event industry, high-paying roles include event executive or director positions, which oversee large-scale events and budgets. These roles typically require extensive experience, strong leadership skills, and often involve managing teams and vendor relationships, with salaries reaching six figures in some cases.
What are the most commonly searched types of Special Events jobs in Indiana? The most popular types of Special Events jobs in Indiana are:
What cities in Indiana are hiring for Special Events Assistant jobs? Cities in Indiana with the most Special Events Assistant job openings:
Special Events Assistant jobs near you
Infographic showing various Special Events Assistant job openings in Indiana as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $35,999 per year, or $17.3 per hour.
Aquatics Special Event Assistant

Aquatics Special Event Assistant

Indiana State University

Terre Haute, IN • On-site

$15.25 - $18.75/hr

Full-time

Posted 17 days ago

Indiana State University rating

5.4

Company rating: 5.4 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

592nd of 612 rated colleges and universities

Job description

Position Details
Position Details
Student Employment Enrollment Requirements
Indiana State University student enrolled in at least 6 credit hours.
Comments to Applicants
All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf
Notice of Vacancy Number
ST2600011
Job Title
Aquatics Special Event Assistant
Job Category
Regular Student Job
Job Type
Regular Student Jobs
Position Class Code
82100 Student Employee
Student Pay Grade
Hourly Wage/Salary
16.50
Job Summary/Basic Function
Work events in the pool and/or building that are out of regular working hours.
Specific Responsibilities
Work Schedule
Up to 20 hours per week including evenings and weekends
Desired Start Date
07/20/2026
Open Date
07/10/2026
Close Date
08/10/2026
Required Relevant Education & Experience
High School diploma or GED
Required Field(s) of Study
Indiana State University student enrolled in at least 6 credit hours.
Preferred Relevant Education and Experience
Education: No Response; Experience: No Response
Supervisory Responsibilities
This job has no supervisory responsibilities.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities
Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent public speaking skills, Experience and knowledge in job related program, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community
Other Knowledge, Skills and Abilities
NCAA Guidelines
All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department.
No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual's involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.
Job Duties
Essential Duties and Responsibilities
Work events in the pool and/or building that are out of regular working hours.
Performs other duties as assigned.

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