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Special Event Assistant Jobs in Rochester, NY (NOW HIRING)

Wegmans Food Markets

Server Assistant

Rochester, NY · On-site

$10.70/hr

As a server assistant at Next Door by Wegmans, you will play a vital role in delivering exceptional ... Learn about special events and general restaurant operations Requirements * Minimum 6 months ...

Syntec Optics

Communications Office Assistant

Rochester, NY · On-site

$41K - $54K/yr

Event & Meeting Coordination * Assist with scheduling meetings, conference calls, and company ... Support special projects and administrative initiatives as assigned. Qualifications * Associate ...

cxb

Housekeeper

Webster, NY · On-site

$12.75 - $16.50/hr

Set up and clean up for meetings and other events * Assist painters and engineers when assigned ... Experience working with special needs populations a plus * Basic knowledge of using a computer is a ...

Oak Hill Country Club

Set-up/Breakdown Crew

Rochester, NY · On-site

$16 - $18/hr

... special functions throughout our beautiful club grounds. If you enjoy hands-on work, take pride in ... Work closely with Banquet Managers and event teams to support successful events * Assist with ...

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Special Event Assistant information

See Rochester, NY salary details

$8

$17

$30

How much do special event assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for special event assistant in Rochester, NY is $17.95, according to ZipRecruiter salary data. Most workers in this role earn between $15.19 and $18.75 per hour, depending on experience, location, and employer.

What is a special event assistant?

Special Event Assistants are professionals who help plan, coordinate, and execute events such as weddings, conferences, fundraisers, or corporate functions. They support event planners and coordinators with tasks like setting up venues, managing guest lists, handling logistics, and ensuring everything runs smoothly during the event. Their role is essential to making sure all details are taken care of and that the event is successful and enjoyable for all attendees.

What are the key skills and qualifications needed to thrive as a special event assistant, and why are they important?

To thrive as a Special Event Assistant, you need organizational skills, attention to detail, and basic knowledge of event planning principles, typically supported by a high school diploma or relevant experience. Familiarity with event management software, scheduling tools, and basic office applications like Microsoft Office is common in this role. Strong interpersonal communication, problem-solving abilities, and a customer-focused attitude help individuals excel in fast-paced event settings. These skills ensure smooth event execution, effective teamwork, and a positive experience for attendees and stakeholders.

What are some common challenges faced by special event assistants during event execution, and how can they be managed?

Special Event Assistants often encounter challenges such as last-minute changes to schedules, vendor delays, or unforeseen technical issues during events. Successfully managing these situations requires strong problem-solving skills, adaptability, and clear communication with the event team and stakeholders. Being proactive—such as preparing contingency plans and maintaining detailed checklists—can help minimize disruptions and ensure the event runs smoothly. Building good relationships with vendors and colleagues also allows for more effective collaboration when unexpected issues arise.

What is the difference between Special Event Assistant vs Event Coordinator?

AspectSpecial Event AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer experience in event planningTypically requires experience in event planning; certifications like CMP are a plus
Work EnvironmentAssists in event setup, logistics, and support during events, often in temporary or venue settingsOversees entire event planning process, manages vendors, and coordinates teams
Employer & Industry UsageUsed by event planning companies, venues, and organizations for supporting rolesCommonly employed by event planning firms, corporations, and nonprofits for managing events

The Special Event Assistant primarily supports event setup and logistics, working under supervision, while the Event Coordinator manages the entire planning process, vendor relations, and execution. Both roles are essential in the event industry but differ in responsibility level and scope.

What are the most commonly searched types of Special Event jobs in Rochester, NY?

The most popular types of Special Event jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Special Event Assistant jobs?

Cities near Rochester, NY with the most Special Event Assistant job openings:

Special Event Assistant jobs near you
Infographic showing various Special Event Assistant job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $37,327 per year, or $17.9 per hour.

Server Assistant

Wegmans Food Markets

Rochester, NY • On-site

$10.70/hr

Part-time

Posted 28 days ago

Wegmans Food Markets rating

7.9

Company rating: 7.9 out of 10

Based on 836 frontline employees who took The Breakroom Quiz

4th of 123 rated grocery stores

Job description

Location:
3220 Monroe Ave Pittsford, NY 14618
Availability Requirement for this role:
Afternoon, Evening (including weekends).
Age Requirement:
Must be 18 years or older
Time Type:
Part time
Pay Range:
$10.70/ hr. plus tips
Why Work Here
Working at Wegmans provides opportunities to grow, flexible scheduling, incredible benefits, and the experience of working for a company with a reputation you can be proud of.
Job Description:
Note: Candidates must be available for shifts beginning as early as 3:30pm, Tuesday through Saturday.
As a server assistant at Next Door by Wegmans, you will play a vital role in delivering exceptional service by supporting the front of house team. You'll ensure seamless communication between the kitchen and servers, helping deliver orders promptly while maintaining food quality. By assisting servers and expediters, you'll help create a flawless dining experience, ensuring every guest leaves with a reason to return.
What You'll Do
  • Assist server team as necessary to ensure guest needs are being met and servers can focus their time on interacting with guests
  • Deliver dishes to the guests' tables with a sensitivity to time and an understanding of the importance of maintaining the integrity of the food
  • Ensure a positive guest experience by maintaining tables and serving guests in an attentive and efficient manner
  • Prepare the dining room and bars for service with exceptional attention to detail; ensure all areas are clean, organized and well-stocked
  • Maintain a high level of awareness of the work being done by the front and back of house teams to provide proactive assistance
  • Execute in-depth cleaning and sanitation of restaurant facility
  • Continue to expand food and beverage knowledge by studying menu changes and attending beverage classes
  • Learn about special events and general restaurant operations

Requirements
  • Minimum 6 months service experience in a restaurant or other service industry setting
  • Enthusiasm for and knowledge of relevant products and services

Preferred Qualifications
  • Customer service experience in the hospitality industry

This is a tipped position. Pay is the NYS minimum for tipped employees ($10.70/hr. plus $5.30/hr. tip credit when applicable) plus tips.

What Wegmans Food Markets employees say

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About Wegmans Food Markets

Sourced by ZipRecruiter

Wegmans Food Markets, situated in Rochester, NY, US, is a widely recognized name in the retail grocery industry. The company was founded in 1916 by Walter Wegman as Rochester Fruit and Vegetable Company and has since been providing a diverse series of high-quality grocery products. It is built on the mission of “helping families live healthier, better lives through food.” Core values of caring, high standards, making a difference, respect, and empowerment drive the firm to uphold its quality, bringing every meal an opportunity for happiness. Wegmans has been celebrated with multiple accolades and was named the best grocery chain in the U.S. by Food & Wine in 2020.

Industry

Food and beverage stores

Company size

10,000+ Employees

Headquarters location

Rochester, NY, US

Year founded

1916

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