Special Event Assistant Jobs in Bothell, WA (NOW HIRING)

Come Join the City of Bellevue. Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only.

Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary The City of Bellevue is currently seeking a Recreation Program & Event Technician for the Northwest Arts Center (NWAC). This is a generalist position that will provide administrative, programming and special event support to recreation staff with an emphasis on marketing, program facilitation and event coordination. Programs will include young children, teens, all-age adults, and families.

The position will require a 'self-starter' with strong communication and community/public relation skills. Tentative Work Schedule: Monday - Sunday between the hours of 8 am - 10 pm. Schedule will be discussed and determined at time of hire.

Hours will vary between 15-35 per week, matching program needs with a combination of day, evening, and weekend work. Positions in this classification provide clerical and program support to recreation/community programs or program facilities. The incumbent provides direct one-on-one and group assistance to a diverse group of people and organizations sponsoring programs or desiring to use the facilities.

The Recreation Program & Event Technician maintains attendance records, participant forms, and other statistical information necessary for reporting and funding programs; assists instructors during programs by aiding program participants; prepares facility for specific activities and cleans up after programs. The Recreation Program & Event Technician is expected to also provide general office support by answering the telephone and greeting the public, typing, filing, and doing basic record keeping. Essential Duties and Responsibilities Provides Administrative, Program and Special Event Support by: Delivering and collecting program materials and equipment.

Preparing brochures, flyers, and banners for distribution throughout the city. Arranging program sites for specific programs; moving equipment and supplies as needed for the day's program schedule; setting-up/breaking-down rooms for meetings and facility rentals. Greeting and checking in customers and providing information to program participants and the public and directing building users to their assigned areas.

Assisting with updating and maintaining event calendars, website content, social media sites, and other advertising opportunities identified by the Program Manager. Preparing camp participant packets for mail and sending email registration reminders. Assisting with summer camp programming including extended care.

Assist with NWAC special events such as Monster Mash Halloween Bash, Spring into Art, Chalk Art Festival, Bellevue Family 4th and Argosy Cruises Holiday Ships. Under the direction of the Program Manager, assist with the planning and execution of the Bellevue Family 4th of July celebration at Downtown Park, coordinating event logistics and signage, assisting vendor coordination, compiling vendor information packets, tracking application materials, communicating with staff, attending and taking meeting notes. Coordinating department use requests of the special event trailer, tracking & organizing its inventory and loading & unloading supplies.

Processing program registrations and collecting fees; maintaining required forms and information for each participant. Processing facility rental requests and collecting fees; maintaining building use schedule and ensuring necessary staff and equipment are available for renters. Collecting and maintaining statistical data for expense and revenue tracking assignment.

Supervision Received and Exercised: Supervises participants before and after scheduled programs. Works under general supervision of the NWAC Program Manager. Exercises supervision over partially benefited employees and volunteers, as assigned.

Qualifications Knowledge, Skills, Abilities and Competencies: General office experience and considerable experience in dealing directly and regularly with the public. Knowledge of the program characteristics and practices specific to the assignment. Knowledge of general office procedures; knowledge of building and program security practices.

Knowledge of safety practices and ability to recognize and eliminate unsafe situations or conditions. Ability to communicate in a concise and articulate manner with a wide variety of people; ability to provide clear instructions. Ability to be sensitive to the needs of staff, public and program participants, and work with them in the most appropriate manner.

Ability to maintain accurate and diverse records; skill in doing basic mathematics, including addition, subtraction, multiplication, division, percentages, and averages. Ability to work on several different tasks at once; ability to deal well with frequent interruptions and demands; ability to be flexible and to adapt to different and ever-changing situations and people. Skill in writing clear and concise letters and memos; skill in synthesizing written information into succinct notes or outlines.

Skill in typing and use of computer. Skill in driving a vehicle safely in all kinds of traffic and weather conditions. Education, Experience, and Other Requirements: High School Diploma and one or more years of experience in recreation programming, art, fitness and/or event planning is desirable.

Prior Customer Service experience necessary. General office experience and considerable experience in dealing directly and regularly with the public. Persons in this classification must acquire and maintain a First Aid/CPR/AED Certificate.

Depending on the assignment, they must also have no history of conviction or crime against any person or no finding in any legal action of having sexually assaulted or exploited or physically abused any minor. Must possess, or be able to obtain, a valid Washington State Driver's license by date of hire. Must have and maintain a good driving record.

Supplemental Information Physical Demands: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work involves walking, talking; hearing; using hands to handle, feel, or operate objects, tools, or controls; and reaching with hands and arms.

Vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is moderate to loud depending on center activities. Work may periodically require the employee to climb, balance, bend, stoop, kneel, crouch and or crawl.

The employee may be required to work in outside-weather conditions. This is a variable, non-exempt, non-union position. Definition of a Variable Employee: Average weekly hours cannot be determined at date of hire.

Hours may vary from week to week and not exceed 28 hours per week. NOTE: Will be considered full-time and eligible for medical coverage if hours average 30 hours per week or more over a 12-month measurement period (or 130 hours per month) HIRING PROCESS The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters.

To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting. We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description. Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas. All positions require the completion of references checks, including at least one prior supervisor.

Some positions may require completion of a criminal background check prior to start employment Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications. At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion.

You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength.

We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore. Have we piqued your interest yet.

Come join our team. The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status.

Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing. The City of Bellevue participates in the E-Verify program

Learn more about the E-Verify program. https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627. ** Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**