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Special Collections Student Assistant Jobs (NOW HIRING)

Ohio State University

Metadata Student Assistant

$16/hr

Metadata Student Assistant Department:Libraries | Content and Access-JM Metadata is "data about ... This repository includes a wide variety of digitized and born-digital special collections and ...

United States Golf Association

$20/hr

The USGA Golf Museum and Library seeks a recent graduate or currently enrolled student in Library ... The USGA Golf Museum Special Collections Intern will assist with numerous projects supporting the ...

Digital Library Federation

$13 - $17.75/hr

... students, 1,200 faculty members, and many visiting scholars. Further information: Primary ... Lead strategic portfolios for Special & Distinctive Collections and Exhibitions & Public ...

New

United States Golf Association

$20/hr

The USGA Golf Museum and Library seeks a recent graduate or currently enrolled student in Library ... The USGA Golf Museum Special Collections Intern will assist with numerous projects supporting the ...

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How much do special collections student assistant jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for special collections student assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

What is a special collections student assistant?

Special Collections Student Assistants are students employed by libraries, archives, or museums to help manage, preserve, and provide access to rare or unique materials. Their duties often include assisting patrons, shelving or retrieving items, processing archival collections, and helping with exhibits or digitization projects. They gain hands-on experience working with historical documents, rare books, manuscripts, and other valuable materials while supporting the daily operations of the Special Collections department.

What does a special collections student assistant do?

Special Collections Student Assistants often handle a variety of responsibilities, including assisting patrons with locating rare or archival materials, managing the security and proper handling of delicate items, and supporting collection organization or digitization projects. One common challenge is balancing customer service with the need to enforce strict usage policies to protect valuable resources. Assistants must also quickly learn specialized catalog systems and adapt to a highly detail-oriented environment, working both independently and as part of a small team of librarians and archivists.

What are the key skills and qualifications needed to thrive as a special collections student assistant?

To thrive as a Special Collections Student Assistant, you generally need strong organizational skills, attention to detail, and familiarity with library procedures, often supplemented by enrollment in a college or university. Experience with library management systems, digital archives, and basic cataloging tools is typically required. Excellent communication, discretion, and a customer-service mindset help you interact effectively with patrons and staff while handling rare or fragile materials. These skills ensure the preservation, accessibility, and proper management of valuable collections while providing reliable support to library operations.
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Special Collections Student Assistant jobs near you
Infographic showing various Special Collections Student Assistant job openings in the United States as of September 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $41,672 per year, or $20 per hour.

Metadata Student Assistant

Columbus, OH • On-site, Remote

The Ohio State University
Scientific Research and Development Services • 51 - 200 employees
Learn more about The Ohio State Universityexternal

$14 - $17.50/hr

Part-time

Posted 24 days ago

Job description

Screen reader users may encounter difficulty with this site. For assistance with applying, please contact hr-accessibleapplication@osu.edu. If you have questions while submitting an application, please review these frequently asked questions.
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If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.
Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:
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Job Title:
Metadata Student Assistant
Department:
Libraries | Content and Access-JM
Metadata is "data about data," or rather information that is used to describe, locate, manage, and preserve information resources, such as a document, audio file, or digital image. Simple examples of metadata include: the title of a book, running time of a movie, or genre of a song.
The Metadata Student Assistant aids Ohio State University Libraries' Metadata Initiatives Librarian and Metadata Specialist with projects related to creating, transforming, and editing non-MARC metadata for the Libraries' Digital Collections (DC). This repository includes a wide variety of digitized and born-digital special collections and archival resources. Tasks include finding, creating, and editing metadata using Microsoft Excel and/or Open Refine; editing and publishing online metadata records in DC; perform quality review as instructed to ensure metadata accuracy and integrity on all assigned projects; create original descriptions of works to aid access and the University's Digital Accessibility Policy.
Position Details:
  • Work hybrid or remotely from any location in Ohio

  • 10-12 hours per week during weekdays

  • May be used for internship or independent study course credit

  • Training will be provided for this position

Tasks include:
  • Creating new metadata and/or repurposing existing metadata

  • Ingesting metadata and digital files into the DC repository

  • Verifying that ingests were successful

  • Aiding with accessibility for digital files. This may include: 1. transcribing pages that have not been converted to machine-readable text; 2. proofreading and correcting transcriptions; 3. Providing alternative text for images; 4. reviewing and editing captions and transcriptions for audiovisual resources.

Required:
The ideal candidate for this position:
  • Enrolled in a Masters degree with a focus on Library and Information Science, Art History, History, English, or Humanities.

  • Likes detailed work, even if it is sometime repetitive

  • Always double checks for typos

  • Enjoys working independently

  • Comfortable learning new technologies and skills

  • Experience using Microsoft Excel

  • Good communication, interpersonal skills, and collaboration

  • Comfortable participating in meetings

Desired:
  • Completed cataloging and/or metadata coursework

  • Familiarity with controlled vocabularies, e.g. Library of Congress Subject Headings, Getty Art & Architecture Thesaurus

  • Experience with digital collections

  • Experience with data manipulation with OpenRefine

Additional Information:
Please submit cover letter and resume with online application.
Location:
Remote Location
Position Type:
Temporary (Fixed Term)
Scheduled Hours:
12
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.

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