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Special Collections Student Assistant Jobs (NOW HIRING)

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

... Student Library Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year ... Responsibilities The Special Collections & Archives Division of the Leatherby Libraries seeks a ...

Chapman University

Student Library Assistant

Orange, CA

$16.90/hr

... Student Library Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year ... Responsibilities The Special Collections & Archives Division of the Leatherby Libraries seeks a ...

Chapman University

Student Library Assistant

Orange, CA · On-site

$16.90/hr

... Student Library Assistant Academic Year Academic Year 2026-2027 Term or Semester All Academic Year ... Responsibilities The Special Collections & Archives Division of the Leatherby Libraries seeks a ...

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How much do special collections student assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for special collections student assistant in the United States is $20.03, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $23.08 per hour, depending on experience, location, and employer.

What is a special collections student assistant?

Special Collections Student Assistants are students employed by libraries, archives, or museums to help manage, preserve, and provide access to rare or unique materials. Their duties often include assisting patrons, shelving or retrieving items, processing archival collections, and helping with exhibits or digitization projects. They gain hands-on experience working with historical documents, rare books, manuscripts, and other valuable materials while supporting the daily operations of the Special Collections department.

What does a special collections student assistant do?

Special Collections Student Assistants often handle a variety of responsibilities, including assisting patrons with locating rare or archival materials, managing the security and proper handling of delicate items, and supporting collection organization or digitization projects. One common challenge is balancing customer service with the need to enforce strict usage policies to protect valuable resources. Assistants must also quickly learn specialized catalog systems and adapt to a highly detail-oriented environment, working both independently and as part of a small team of librarians and archivists.

What are the key skills and qualifications needed to thrive as a special collections student assistant?

To thrive as a Special Collections Student Assistant, you generally need strong organizational skills, attention to detail, and familiarity with library procedures, often supplemented by enrollment in a college or university. Experience with library management systems, digital archives, and basic cataloging tools is typically required. Excellent communication, discretion, and a customer-service mindset help you interact effectively with patrons and staff while handling rare or fragile materials. These skills ensure the preservation, accessibility, and proper management of valuable collections while providing reliable support to library operations.
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Special Collections Student Assistant jobs near you
Infographic showing various Special Collections Student Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,672 per year, or $20 per hour.

Special Collections Assistant - Federal Work-Study (Student Wage)

The University of Virginia

Charlottesville, VA • On-site

$17/hr

Part-time

Posted 21 days ago

University Of Virginia rating

7.9

Company rating: 7.9 out of 10

Based on 35 frontline employees who took The Breakroom Quiz

208th of 618 rated colleges and universities

Job description

**Federal Work-Study students only**

Overview:

Special Collections and Preservation (SCPres) division of the UVA Library is seeking a dependable, detail-oriented student intern to work alongside the division's leadership team and get an inside look at how a major academic special collections program runs. SCPres brings together five distinct functional areas - Collection Development, Technical Services, Reference and Public Service, Exhibitions, and Preservation - each led by a department head, together with the Associate University Librarian (AUL) who leads the division as a whole.

This is a rare opportunity to see the full picture of how a special collections division operates from the inside: supporting real administrative operations, working directly with library leadership, and gaining exposure across the full range of functions that keep a major research collection running - from acquisitions to preservation to public engagement.

Meetings & Calendar Coordination

  • Keep the leadership team's calendars running smoothly - scheduling recurring department head meetings and ad hoc sessions across busy schedules.
  • Handle meeting logistics: room bookings, virtual setup, and the behind-the-scenes details that make meetings run on time.
  • Prepare and distribute agendas, and gain experience taking notes or minutes in a leadership setting.

Research & Data Compilation

  • Dig into background research on topics assigned by leadership - a chance to develop research skills that translate directly to academic and professional work.
  • Turn raw information into usable formats: spreadsheets, briefing documents, and clear summaries that leadership can act on.

Special Projects

  • Take the lead on a hands-on digital organization project: inventorying, cleaning up, and migrating files on the division's shared network drive - great experience in information architecture and digital preservation thinking.
  • Help modernize the division's share networked work space, auditing outdated content and helping restructure it for better usability.
  • Jump into other special initiatives as they arise across the division's five functional areas - variety built in.

Reporting Support

  • Help build and format reports, including contributing to the division's annual report - a great portfolio piece.
  • Gather input from department heads and turn it into polished, consistent formats.
  • Support other periodic or ad-hoc reports as needs arise.

General Administrative Support

  • Provide light administrative support with growing responsibility as capacity allows.
  • Practice professionalism and discretion, handling sensitive or pre-decisional information with care.

Expectations:

  • Currently enrolled UVA student in good academic standing.
  • Present and prepared, dependable and punctual, with strong follow-through on assigned tasks
  • Able to communicate in a clear and organized manner, both verbally and in writing.
  • Skilled at anticipating needs and in prioritizing next steps.
  • Adaptable to new or unfamiliar technologies/software.
  • Discrete in handling confidential or sensitive information.

Compensation: $17/hr.

Scheduling: 15 hours per week.

The University will perform background checks on all new hires prior to employment.


MINIMUM REQUIREMENTS

Resume and Statement of Interest.


Education: Current undergrad UVA student. Federal Work-Study eligible.
Experience: None
Licensure: None
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.

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About University of Virginia

Sourced by ZipRecruiter

The University of Virginia is distinctive among institutions of higher education. Founded by Thomas Jefferson in 1819, the University sustains the ideal of developing, through education, leaders who are well-prepared to shape the future of the nation.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Charlottesville, VA, US

Year founded

1819

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