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Title: Subcontracts Specialist – Qualification and Relations
Department: SCM – Subcontracts Management
Office Location: Irvine, CA
Supervisor: Director of Subcontracts
FLSA Status: Exempt
Position Status: Permanent, Full-time

Work Status: Remote

SUBCONTRACTS SPECIALIST – SUBCONTRACTOR QUALIFICATION & RELATIONS

Hanwha Qcells USA Corp (Qcells USA), headquartered in Irvine, CA, specializes in providing utility-scale modules, solar photovoltaic (PV), and battery energy storage systems (BESS) project development, along with Engineering, Procurement, and Construction (EPC) services for solar and BESS projects nationwide. Qcells USA delivers comprehensive turnkey solutions encompassing the entire utility-scale project lifecycle. By choosing Qcells USA for turnkey solutions, customers can reduce uncertainty and risk, leading to enhanced investment returns and contributing to a more sustainable future.

Qcells USA’s complete turnkey solutions seamlessly integrate the expertise of our Development, Module, and EPC teams, while ensuring close coordination with other vital internal groups such as Project Finance, Systems Integration, and Legal. This collaborative approach ensures that Qcells USA projects deliver exceptional value and performance. With several multi-billion-dollar investments, Qcells is pioneering the establishment of the only complete module supply chain in the U.S., including the expansion of our Georgia module manufacturing facility, which stands as the largest in the Western Hemisphere.

As an integral part of the global Qcells brand, Qcells USA benefits from a legacy of excellence in photovoltaic manufacturing. Qcells is renowned worldwide for its high-performance, superior quality solar cells and modules. With dual headquarters in Seoul, South Korea (Global Executive HQ) and Thalheim, Germany (Technology & Innovation HQ), Qcells operates under the umbrella of Hanwha Group, a FORTUNE Global 500 company and one of the top 8 business conglomerates in South Korea.

SUMMARY

The Subcontracts Specialist – Qualification and Relations is responsible for conducting the subcontractor qualification process, building business relationships with prospective and approved QCells Subcontractors, collaborating with all functions to ensure all scopes of work can be performed. This includes, but is not limited to, identifying new subcontractors, managing the pre-qualification process, reviewing Subcontractor incident rates, creating and scoring Subcontractors based on qualification information provided and managing business relationships with Subcontractors. This individual will also support the entry of Subcontractors into Avetta and managing actions within the Avetta program. This position reports to the Senior Subcontracts Manager, Subcontracts Director, or another management personnel that the CEO of the Company may designate. This position is Hybrid and working hours are Monday through Friday, from 7:00am to 4:00pm, 8:00am to 5:00pm or 9:00am to 6:00pm local time. This position may require travel up to 30%.

Applicants must be authorized to work for any employer in the United States. We are unable to sponsor or take over sponsorship of an employment visa at this time.

ESSENTIAL JOB FUNCTION & RESPONSIBILITIES
 

• Administer the Subcontractor Qualification process with limited direction, including, but not limited to:

o         Source new subcontractors and initiate the Qualification Process

o         Follow up with non-responsive subcontractors

o         Receive, review and submit NDA’s for countersignature

o         Maintain all qualification documents in accordance with approved filing procedure and naming conventions

o         Review and score Subcontractors in accordance with the Qualification Evaluation process

o         Maintain positive and frequent communication with Subcontractors providing status updates and business opportunities

o         Update and keep current the Subcontractor Resource Base

o         Work with QCells licensing to ensure Subcontractor licensing is accurately captured, reviewed and documented

• With support of the Subcontracts Manager/Director and QCells legal as needed, perform reviews of Subcontractor redlines to NDA’s;
• Monitor and manage existing NDA’s to ensure all are valid and reissue if expired;
• Perform Subcontractor management activities to add newly qualified Subcontractors into company ERP system;
• Maintain accurate and complete records in accordance with record retention procedures;
• Timely communication with project teams or other disciplines on a Subcontractor’s qualification progress upon request;
• Expedition of priority qualifications as needed;
• Preparation and completion, including routing for signatures, of deviation forms as needed;
• Arrange and chair introduction meetings with Subcontractors and project teams as needed;
• Attend and represent SCM Subcontracts at conferences or events with Subcontractors as required;
• Regular attendance, in accordance with company's attendance policy and supervisory assignment, is an essential job duty requirement for this position; and
• Perform other duties and special projects, as assigned by Management.
• Work with Construction, Engineering, Safety, Environmental, and others to ensure that adequate subcontractor resources are available to perform all needed scopes.
• Engage with subcontractors on an semi-annual basis