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Setup Coordinator Jobs in Virginia (NOW HIRING)

Leigh and Co.

Assistant Wedding Coordinator

Richmond, VA · On-site

$150/hr

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions.

Leigh and Co.

Wedding Coordinator

Virginia Beach, VA · On-site

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

Leigh and Co.

Wedding Coordinator

Charlottesville, VA

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

Leigh and Co.

Wedding Coordinator

Arlington, VA · On-site

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

Leigh and Co.

Wedding Coordinator

Richmond, VA · On-site

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

Leigh and Co.

Wedding Coordinator

Richmond, VA · On-site

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

Leigh and Co.

Wedding Coordinator

Shenandoah, VA · On-site

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

Leigh and Co.

Wedding Coordinator

Alexandria, VA · On-site

$350/wk

The Lead Wedding Coordinator position is an exciting opportunity for those looking to be a wedding ... Oversee ceremony and reception setup in alignment with the event design and our day-of execution ...

HHV

Client Relations Associate Entry Level

Virginia Beach, VA · On-site

$35K - $44K/yr

Support event marketing campaigns, brand promotions, and customer engagement activities . * Assist with event setup, coordination, promotional materials, and day-of activities. * Help maintain client ...

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Showing results 21-40

All JobsSetup JobsSetup Coordinator JobsSetup Coordinator Jobs in Virginia

Setup Coordinator information

See Virginia salary details

$15

$27

$44

How much do setup coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for setup coordinator in Virginia is $27.53, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $31.59 per hour, depending on experience, location, and employer.

What is a setup coordinator?

Setup Coordinators are professionals responsible for planning, organizing, and overseeing the setup of events, projects, or operations. They coordinate logistics, manage schedules, and ensure that all necessary materials and personnel are in place for a successful setup. Their duties often include communicating with vendors, supervising setup teams, and troubleshooting issues that arise during the process. Setup Coordinators play a key role in ensuring that everything is ready and runs smoothly according to plan.

What are the key skills and qualifications needed to thrive as a setup coordinator?

To thrive as a Setup Coordinator, you need strong organizational skills, attention to detail, and experience in logistics or event planning, often supported by a high school diploma or equivalent. Familiarity with project management software, scheduling tools, and inventory management systems is typically required. Excellent communication, problem-solving abilities, and teamwork help you adapt to changing needs and coordinate with multiple stakeholders. These skills are crucial to ensure smooth, efficient setups and successful project or event execution.

What are some common challenges setup coordinators face when managing multiple projects simultaneously?

Setup Coordinators often juggle several projects at once, which requires strong organizational and time-management skills. A common challenge is balancing competing priorities while ensuring each setup is completed accurately and on schedule. Effective communication with cross-functional teams—such as sales, operations, and technical staff—is essential to resolve issues quickly and keep everyone aligned. Proactively identifying potential roadblocks and adapting plans as needed can help minimize disruptions and maintain smooth project flow.

What is the difference between Setup Coordinator vs Equipment Technician?

AspectSetup CoordinatorEquipment Technician
Required CredentialsHigh school diploma, some certifications in event setup or logisticsHigh school diploma, technical certifications in equipment repair or maintenance
Work EnvironmentEvent venues, conference centers, or production sitesManufacturing plants, service centers, or on-site repair locations
Employer & Industry UsageEvent planning, audiovisual, or production companiesManufacturing, technical services, or equipment rental companies
Common Search & Comparison IntentUnderstanding roles in event setup and logisticsTechnical repair and maintenance of equipment

The Setup Coordinator primarily manages the organization and execution of event setups, focusing on logistics and coordination. In contrast, the Equipment Technician specializes in repairing and maintaining equipment. Both roles require technical knowledge and work in environments related to events or technical services, but their core responsibilities differ significantly.

What job categories do people searching Setup Coordinator jobs in Virginia look for?

The top searched job categories for Setup Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Setup Coordinator jobs?

Cities in Virginia with the most Setup Coordinator job openings:

Setup Coordinator jobs near you
Infographic showing various Setup Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, 3% Hybrid, and 5% Remote job distribution, with an average salary of $57,253 per year, or $27.5 per hour.

Assistant Wedding Coordinator

Leigh and Co.

Richmond, VA • On-site

$150/hr

Full-time

Re-posted 10 days ago

Job description

Position Overview

Leigh & Co. Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days.

Assistant Wedding Planners play an essential role in ensuring weddings run smoothly by assisting with event setup, guest experience, vendor coordination, timeline execution, and reception transitions. This position is ideal for individuals looking to gain hands-on wedding industry experience while working alongside experienced planning professionals.

This role is event-based and primarily consists of weekend weddings. Pay is $150 per event.

Under the direction of the Lead Planner, Assistant Wedding Planners may:

  • Assist with ceremony and reception setup according to the approved floor plan
  • Place decor items including signage, candles, favors, menus, place cards, and personal details
  • Ensure decor and event spaces remain clean, organized, and presentation-ready throughout the day
  • Welcome and direct vendors upon arrival
  • Assist with ceremony organization, including lining up the wedding party and coordinating processional timing
  • Help manage guest flow and answer guest questions throughout the event
  • Monitor the reception timeline alongside the Lead Planner
  • Assist with room flips and reception transitions when applicable
  • Coordinate specialty moments including cake cutting, grand entrance preparation, speeches, first dances, bouquet toss, and other scheduled events
  • Assist with collecting personal items and ensuring designated decor is packed appropriately at the conclusion of the event
  • Support problem-solving efforts while maintaining a calm, professional demeanor
  • Represent Leigh & Co. with professionalism, courtesy, and exceptional client service

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