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Seminar Coordinator Jobs (NOW HIRING)

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Client Coordinator

Metairie, LA · On-site

$40K/yr

This role manages seminar execution, client follow-up, appointment scheduling, and life insurance case preparation. The coordinator ensures seminars are fully attended with qualified prospects ...

CYNET SYSTEMS

Administrative Coordinator

Cambridge, MA · On-site

$20 - $34/hr

Creates a Post-Seminar Module (PSM) checklist. * Coordinates logistics for fall classes in preparation for the first day of classes. Skills: * Administrative Coordination. * Project Management.

NYU Langone Health

Program Coordinator

Manhattan, NY

EPIC training, summer didactic series, and Intern Seminar). * Coordinates all logistics including room reservations and catering, as appropriate for regularly scheduled training events. * Serves as ...

UAB

CLINICAL RESEARCH ADMINISTRATOR I

Tampa, FL

$18.85 - $30.65/hr

Travel, meeting, and seminar coordination to include making travel arrangements for faculty, team, visitors, etc.; securing accommodations for visitors; setting itineraries; serving as host to ...

NYULMC

Program Coordinator

New York, NY · On-site

EPIC training, summer didactic series, and Intern Seminar). * Coordinates all logistics including room reservations and catering, as appropriate for regularly scheduled training events. * Serves as ...

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Seminar Coordinator information

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How much do seminar coordinator jobs pay per hour?

As of Aug 26, 2026, the average hourly pay for seminar coordinator in the United States is $24.35, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a seminar coordinator?

Seminar Coordinators are professionals responsible for planning, organizing, and managing seminars, workshops, and similar events. They handle logistics such as venue selection, scheduling, registration, communication with speakers and attendees, and ensuring that all event details run smoothly. Their role often involves budgeting, marketing, and troubleshooting issues that arise before or during the seminar. Effective Seminar Coordinators have strong organizational, communication, and problem-solving skills. They play a key part in ensuring the success and positive experience of seminar participants.

What are the key skills and qualifications needed to thrive as a seminar coordinator, and why are they important?

To thrive as a Seminar Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality, communications, or a related field. Familiarity with event management software, registration platforms, and standard office tools is typically required. Excellent communication, problem-solving abilities, and interpersonal skills help you collaborate with vendors, speakers, and participants. These skills ensure seminars run smoothly, meet objectives, and provide a positive experience for all attendees.

What are some common challenges seminar coordinators face when organizing large-scale events?

Seminar Coordinators often encounter challenges such as managing multiple stakeholders, handling last-minute changes, and ensuring all logistical details run smoothly. Coordinators must balance the needs of speakers, attendees, and vendors while adhering to strict timelines and budgets. Staying organized, communicating effectively, and being adaptable are key to overcoming these obstacles and ensuring a successful event.

What is the difference between Seminar Coordinator vs Event Planner?

AspectSeminar CoordinatorEvent Planner
CredentialsOften requires a bachelor's degree in hospitality, communications, or related fieldsTypically requires a bachelor's degree in hospitality, event management, or related areas
Work EnvironmentAcademic institutions, corporate training, conference centersHotels, conference venues, corporate events
Employer & Industry UsageUniversities, professional associations, corporationsEvent planning companies, hotels, corporate clients
Common Search & ComparisonSeminar Coordinator vs Event Planner

Both Seminar Coordinators and Event Planners organize events, but Seminar Coordinators focus specifically on academic, training, or professional seminars, often within educational or corporate settings. Event Planners handle a broader range of events, including weddings, parties, and large conferences. While their skills overlap, Seminar Coordinators typically work in more specialized environments related to education or professional development.

What cities are hiring for Seminar Coordinator jobs?

Cities with the most Seminar Coordinator job openings:

What are the most commonly searched types of Seminar jobs?

The most popular types of Seminar jobs are:

What states have the most Seminar Coordinator jobs?

States with the most job openings for Seminar Coordinator jobs include:

Seminar Coordinator jobs near you
Infographic showing various Seminar Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $50,639 per year, or $24.3 per hour.

Client Service Specialist / Office Coordinator

Franklin Township, NJ • On-site

WEMA
See more jobs at WEMAexternal

$45K/yr

Full-time

PTO

Re-posted 22 days ago

Job description

Position Summary

The Client Service Specialist / Office Coordinator provides administrative and client services support to the insurance team, ensuring smooth day-to-day operations. This position involves servicing prospective and existing clients, reporting, handling client inquiries, scheduling, processing policy documentation, maintaining records, quality control, marketing and assisting with office coordination of staff while upholding compliance and confidentiality standards.


Key Responsibilities

·         Schedule policy delivery appointments upon receipt of policies

·         Send out annual review reminder emails/calls and set appointments

·         Send out additional premium reminder letters

·         Hold annual reviews and update transfer history, making sure it is prepared correctly

·         Identify any sales opportunities within the annual review and set appointment with agent

·         Respond to client inquiries via phone, email, or in person in a professional and timely manner

·         Email seminar calendar to clients monthly send out a paper copy every two months

·         Fill out active client information and spreadsheet

·         Handle all client service forms for their policies

·         Maintain accurate client records for all client tracking spreadsheets inclusive of RMD tracker

·         Manage weekly operation, tracker, and oversight for each department

·         Follow up with clients after every event

·         Manage CRM workflow task management

·         Review client information in CRM to make sure everything is up-to-date and correct

·         Make sure all Client documents are in the company client folders and the CRM

·         Manage Goldstar client referral list

·         Manage client events, RSVPs bookings, and invitations

·         Manage website and blog posts

·         Manage Facebook page

·         Prepare BombBomb videos for marketing

·         Perform general office duties such as filing, scanning, cross training and documenting standard operating procedures.  May be required to fill-in for seminar coordinator.


Qualifications & Skills

·         Experience in business, financial services or insurance.  Associate or bachelor’s degree a plus.

·         Proficiency in Microsoft Office Suite especially Excel and Word and familiarity with insurance management software is an asset.  Candidates must learn new programs and systems easily

·         Management background preferred

·         Excellent customer service, communication and time management skills. Must work well with teams


Salary

Starting salary is $45,000 with the potential for a raise in 6 months post 1st review.  Plus bonuses based on performance.