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Secretarial Assistant Jobs in Tennessee (NOW HIRING)

STI

Administrative Secretary

Nashville, TN · On-site

Address and send out mail and packages. * Assist with general office support tasks as needed. Qualifications: * High school diploma or equivalent. * Prior clerical, secretarial, or office support ...

Veterans Health Administration

Secretary (OA)

Nashville, TN · On-site +1

$55K - $72K/yr

The Executive Secretary performs as the principal office assistant and is a key driver in carrying out the mission of Veterans Affairs and Tennessee Valley Healthcare System (TVHS). Learn more about ...

New

Nashville General Hospital

Unit Secretary

Nashville, TN · On-site

$41K - $50K/yr

... unit secretary, knowledge of medical terminology and hospital experience. Employee Exceptions ... Responds quickly & appropriately to inquiries and requests. * Assist co-workers without being asked.

Nashville General Hospital

Unit Secretary

Nashville, TN · On-site

$41K - $50K/yr

... unit secretary, knowledge of medical terminology and hospital experience. Employee Exceptions ... Responds quickly & appropriately to inquiries and requests. * Assist co-workers without being asked.

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Secretarial Assistant information

See Tennessee salary details

$10

$22

$61

How much do secretarial assistant jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for secretarial assistant in Tennessee is $22.97, according to ZipRecruiter salary data. Most workers in this role earn between $15.48 and $24.23 per hour, depending on experience, location, and employer.

What are some common challenges faced by Secretarial Assistants and how can they be addressed?

Secretarial Assistants often manage multiple tasks simultaneously, such as scheduling meetings, handling correspondence, and supporting various team members. Juggling these responsibilities can be challenging, especially during busy periods or when prioritizing urgent requests. Developing strong organizational and time-management skills, as well as becoming proficient with office software and communication tools, can help Secretarial Assistants stay efficient. Regular communication with supervisors and team members also ensures clarity on priorities and expectations, making it easier to handle workload fluctuations.

What does a secretarial assistant do?

A secretarial assistant provides administrative support by managing schedules, handling correspondence, organizing files, and performing clerical tasks. They often use office software and may coordinate communication between staff and clients to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as a Secretarial Assistant, and why are they important?

To thrive as a Secretarial Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and document management systems is usually required. Excellent communication, time management, and discretion help you stand out in this role. These skills and qualities are essential for ensuring efficient office operations and reliable support to executives or teams.

What is a secretary assistant?

A secretarial assistant is a support professional who helps with administrative tasks such as scheduling, correspondence, filing, and data entry. They often use office software like Microsoft Office and may handle phone calls and document preparation to ensure smooth office operations.

Who gets paid more, secretary or receptionist?

Secretarial assistants generally earn higher wages than receptionists because they often have more administrative responsibilities and may require additional skills such as typing, scheduling, and document management. However, pay can vary based on experience, location, and the specific employer.

What are secretarial assistants?

Secretarial assistants are administrative professionals who support managers, executives, or departments by handling office tasks such as scheduling appointments, managing correspondence, organizing files, and preparing documents. They often serve as the first point of contact within an office, providing information and assistance to visitors and staff. Secretarial assistants help ensure that daily operations run smoothly by maintaining organization and efficiency in the workplace.

What are the duties of an assistant secretary?

An assistant secretary supports administrative tasks such as managing correspondence, scheduling appointments, preparing reports, and maintaining records. They often handle communication between departments and may use office software like Microsoft Office or Google Workspace to perform their duties.
What are the most commonly searched types of Secretarial jobs in Tennessee? The most popular types of Secretarial jobs in Tennessee are:
What are popular job titles related to Secretarial Assistant jobs in Tennessee? For Secretarial Assistant jobs in Tennessee, the most frequently searched job titles are:
What job categories do people searching Secretarial Assistant jobs in Tennessee look for? The top searched job categories for Secretarial Assistant jobs in Tennessee are:
What cities in Tennessee are hiring for Secretarial Assistant jobs? Cities in Tennessee with the most Secretarial Assistant job openings:
Secretarial Assistant jobs near you
Infographic showing various Secretarial Assistant job openings in Tennessee as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,779 per year, or $23 per hour.

Legislative Assistant

Tennessee Secretary of State

Nashville, TN • On-site

$50K/yr

Full-time

Posted 4 days ago

Job description

Legislative Assistant
Tennessee Department of State
Office of the Secretary of State
Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.
Supervisor: Secretary of State
Summary: This position provides direct support to the Secretary of State by managing his external schedule, coordinating travel and event logistics, and preparing correspondence and materials. It requires exceptional organization, attention to detail, and the ability to anticipate needs in a fast-paced, public-facing environment.
Duties/Responsibilities:
  • Manage the Secretary of State's external schedule, including leadership groups, speaking engagements, grant presentations, and travel across the state.
  • Serve as the primary point of contact for incoming calls and visitors to the Capitol office; greet guests, field inquiries, and manage appointment requests.
  • Prepare comprehensive travel and event logistics for the Secretary, including route planning, timing, and coordination with organizers to ensure smooth execution of visits and presentations.
  • Staff the Secretary at events, prepare briefing materials, and work with the Communications Division to share photos and context for social media.
  • Draft light correspondence on behalf of the Secretary.
  • Perform other duties and responsibilities as assigned to support the Office of the Secretary of State.

Minimum Qualifications:
Education and Experience:
  • Graduation from an accredited college or university with a bachelor's degree in political science, public administration, communications, business administration, or a related field. Must have experience and understanding of the political and government landscape in Tennessee.

Knowledge and Abilities:
  • Proven ability through office or campaign experience to proactively manage a complex calendar, including scheduling meetings, appointments, and statewide travel for the Secretary.
  • Ability to anticipate the needs of the Secretary before meetings and events.
  • Exceptional attention to detail, accuracy, and organization in managing logistics, event materials, and correspondence.
  • Strong written and oral communication skills, with the ability to communicate information professionally in person, over the phone, and via email.
  • Ability to independently manage time and projects, prioritize competing tasks, and adapt to shifting priorities in a fast-paced environment.
  • Skilled in resolving potential scheduling conflicts before they arise and maintaining flexibility when unexpected changes occur.
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and mail merge functions.
  • Self-starter with a motivated, eager mindset; demonstrates initiative, enthusiasm, and a positive attitude.
  • Works well under pressure while maintaining professionalism, composure, and attention to detail.
  • Ability to travel independently, including overnight, to support official events and engagements statewide.
  • Understanding of Tennessee state government and politics is a plus.
Physical Requirements:
  • Must have and maintain a valid driver's license and be willing and able to travel independently throughout the state, including overnight travel, which will be extensive at times. Travel outside the state may also be required from time to time.
  • Must be able to lift 40 pounds of materials and equipment when traveling or performing other duties of the job.
Salary: $50,000 annually plus State of Tennessee benefits package.

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