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School Operations Associate Jobs in California (NOW HIRING)

Heihotels

Club Operations Associate

Claremont, CA

$25.68 - $27.45/hr

High School Diploma or equivalent. * Hotel recreation, camp or other related hospitality experience ... Must have excellent interpersonal skills when dealing with guests, associates, and the general ...

Whippy

Business Operations Associate

Culver City, CA · On-site

$60K - $80K/yr

Business Operations Associate at Whippy Los Angeles, hybrid with our CEO | Full time | Early start ... Who succeeds here You are one to three years out of school and can point to concrete evidence you ...

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School Operations Associate information

What is a school operations associate?

School Operations Associates are professionals who support the smooth daily functioning of schools by handling administrative, logistical, and operational tasks. Their responsibilities often include managing student records, assisting with scheduling, coordinating events, handling communications, and supporting facilities management. They work closely with school leadership, teachers, and other staff to ensure the school runs efficiently and students have a safe, organized learning environment. Their role is essential in freeing up educators to focus more on instruction rather than administrative duties.

What are some common challenges school operations associates face when supporting school administrative functions?

School Operations Associates often juggle multiple priorities, such as coordinating schedules, managing supply inventory, and assisting with compliance paperwork. They may encounter challenges balancing urgent requests from staff or faculty while ensuring operational tasks are completed accurately and on time. Effective communication and strong organizational skills are essential, as the role frequently requires collaboration with teachers, administrators, and external vendors. Adaptability and proactive problem-solving help associates navigate the fast-paced, dynamic school environment.

What are the key skills and qualifications needed to thrive as a school operations associate, and why are they important?

To thrive as a School Operations Associate, you need strong organizational skills, attention to detail, and familiarity with administrative processes, typically supported by a bachelor's degree or relevant experience. Proficiency in office management software, student information systems, and basic budgeting tools is commonly required. Excellent communication, problem-solving abilities, and adaptability are soft skills that help you effectively support staff, students, and parents. These skills are crucial for ensuring smooth day-to-day school operations and creating a supportive educational environment.

What is the difference between School Operations Associate vs School Administrative Assistant?

AspectSchool Operations AssociateSchool Administrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentSchool campuses, administrative offices, supporting daily operationsFront office, reception, administrative support within schools
Employer & Industry UsagePublic and private schools, educational institutionsSchools, school districts, educational organizations
Common Search & Comparison IntentUnderstanding operational roles in schoolsAdministrative support roles in educational settings

The School Operations Associate focuses on managing school logistics, facilities, and daily operations, often requiring a broader understanding of school systems. In contrast, the School Administrative Assistant primarily handles clerical tasks, reception, and basic administrative support. Both roles are vital for smooth school functioning but differ in scope and responsibilities.

What are the most commonly searched types of School Operations jobs in California?

The most popular types of School Operations jobs in California are:

What are popular job titles related to School Operations Associate jobs in California?

For School Operations Associate jobs in California, the most frequently searched job titles are:

What job categories do people searching School Operations Associate jobs in California look for?

The top searched job categories for School Operations Associate jobs in California are:

What cities in California are hiring for School Operations Associate jobs?

Cities in California with the most School Operations Associate job openings:

School Operations Associate jobs near you
Infographic showing various School Operations Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.

Operations Associate - Financial Services

Dunham & Associates Investment Counsel, Inc.

San Diego, CA • On-site

$26.45 - $33.65/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Operations Associate
FINANCIAL SERVICES
Dunham & Associates Investment Counsel is a San Diego-based asset management and trust services firm serving independent financial advisors and RIAs across the country, operating through three entities: Dunham, Dunham Trust, and Dunham Private Trust Company. The way we work is a direct reflection of our company culture; we believe in accountability, putting our clients first, and constantly striving for growth. Since 1985, Dunham has grown to become a multi-billion-dollar firm. We work with close to 1,400 Financial Advisors across all 50 states.
Dunham is an independently owned, registered Broker/Dealer and Investment Adviser helping Financial Advisors and individual investors reach their long-term goals. The firm's focus is on providing disciplined wealth management solutions and related services.
Position Summary
The Operations Associate supports daily operational activities across trust, retirement, tax, cash management, and accounting functions. This role is responsible for processing transactions, performing reconciliations, maintaining accurate records, and assisting with regulatory, audit, and client service-related tasks. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced environment while maintaining a high degree of accuracy. This is a 40-hour per week onsite position in our San Diego office.
Key Responsibilities
Reconciliation and Accounting Support
  • Perform daily IDM reconciliations to ensure transaction accuracy and completeness.
  • Conduct University Financial Services (UFS) and Institutional Support Services (ISS) account reconciliations.
  • Download and reconcile bank activity and reports.
  • Reconcile ISS data to General Ledger (GP) records.
  • Assist with tax withholding processing and validation.
  • Upload Net Asset Values (NAVs) and factor data to designated systems.
  • Support the Sovos tax reporting interface and related processes.
Cash Management and Payment Processing
  • Print and process client and corporate checks.
  • Set up and maintain check payment instructions.
  • Establish and maintain ACH payment instructions.
  • Set up domestic and international wire transfer instructions.
  • Assist with federal tax payment processing.
Retirement and Trust Operations
  • Review IRA contribution and withdrawal transactions for accuracy and compliance.
  • Review pledged account activity and documentation.
  • Support tax setup maintenance and exception processing.
  • Ensure operational records and supporting documentation are properly maintained.
Audit, Compliance, and Risk Support
  • Assist with internal and external audit requests.
  • Research and resolve operational discrepancies and reconciliation exceptions.
  • Support compliance with regulatory requirements and internal controls.
  • Maintain confidentiality and safeguard client information.
Operational Support and Process Improvement
  • Collaborate with Operations team members to complete daily processing requirements.
  • Assist with identifying process improvements and operational efficiencies.
  • Support special projects and other duties as assigned.
  • Maintain accurate records and provide timely updates to management regarding outstanding items.
Qualifications Required
  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Strong attention to detail and organizational skills.
  • Basic understanding of accounting and financial transaction processing.
  • Proficiency in Microsoft Office applications, particularly Excel.
  • Strong analytical and problem-solving abilities.
  • Ability to manage multiple tasks and meet deadlines.
Qualifications Preferred
  • Experience in financial services, trust operations, retirement account administration, or accounting environments.
  • Familiarity with reconciliation processes and financial systems.
  • Knowledge of ACH, wire transfers, tax reporting, or retirement account transactions.
Key Competencies
  • Accuracy and attention to detail
  • Time management and organization
  • Analytical thinking
  • Teamwork and collaboration
  • Professional communication
  • Adaptability and willingness to learn

Salary depending on experience: $26.45 to $33.65 per hour
Dunham & Associates Investment Counsel, Inc. is a Registered Investment Adviser and Broker/Dealer. Member FINRA / SIPC. Advisory services and securities offered through Dunham & Associates Investment Counsel, Inc. Trust services offered through Dunham Trust, an affiliated Nevada Trust Company.
Dunham offers a complete benefits package to full-time employees who regularly work more than 30 hours per week. Interns and temporary employees are not eligible for these benefits.
Health & Welfare
Medical, Dental & Vision (choices vary by state)
Life and AD&D Insurance (company paid)
Short-Term & Long-Term Disability (company paid)
Flexible Spending Plan (FSA)
Employee Assistance Plan (company paid)
Domestic Partner benefits
Aflac
Other Great Benefits!
401(k) Plan with generous company match
Paid Time Off (PTO) and Holiday benefits
Company-Sponsored Events

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