School Office Manager Jobs in Bothell, WA (NOW HIRING)

St. Monica School

Mercer Island, Washington

20262027 School Year

St. Monica Catholic School enriches each student's educational journey with a robust Catholic Classical Liberal Arts Education curriculum. At each level, we introduce appropriate material in a logical sequence, study it across multiple subjects, and return to the concept often as we build on our learnings. We are an ambitious and supportive Preschool12 faith-based community where we encourage students to challenge themselves, mentor others, and prepare to lead, while keeping Christ at the center of everything we do.

St. Monica School is seeking a full-time Office Manager to serve as a central member of our school operations team. The Office Manager helps ensure that the daily business of the school runs smoothly, efficiently, and with a spirit of hospitality.

As one of the first points of contact for students, families, staff, and visitors, the Office Manager plays an important role in creating a welcoming and professional school environment. The successful candidate will be organized, dependable, personable, resourceful, and able to manage multiple priorities while maintaining a calm and positive presence.

Position Responsibilities

School Office Operations

Manage the day-to-day operations of the school office.

Serve as a welcoming and professional first point of contact for students, families, staff, visitors, and community members.

Answer and direct phone calls, emails, and other inquiries in a timely and professional manner.

Welcome visitors and help ensure appropriate visitor procedures are followed.

Maintain an organized, efficient, and welcoming front office environment.

Maintain office supplies and place orders as needed.

Assist with calendars, meetings, appointments, and other administrative tasks.

Maintain accurate records and files while protecting confidential information.

Assist administrators and staff with special projects and school-wide needs.

Student Support & Attendance

Maintain accurate daily student attendance records.

Monitor student arrivals, late arrivals, early dismissals, and absences.

Communicate with families regarding attendance and dismissal procedures as appropriate.

Assist students who visit the office during the school day.

Perform other duties as assigned by school administration.

Qualifications

The successful candidate will:

Have a high school diploma or equivalent; an associate or bachelor's degree is preferred.

Have experience in office administration, school administration, customer service, or a related field.

Demonstrate excellent organizational and time-management skills.

Possess strong written and verbal communication skills.

Be proficient with common office technology, email, calendars, spreadsheets, and databases.

Be dependable, professional, approachable, and able to work independently.

Exercise excellent judgment and maintain confidentiality when handling sensitive information.

Support the mission and values of Catholic education and be willing to participate in the faith life of the school.

Preferred Qualifications

Previous experience working in a school, parish, nonprofit, or other mission-driven organization.

Experience with student information systems or school management software.

Experience with attendance, enrollment, registration, or student records.

Experience handling basic bookkeeping, purchasing, or financial office tasks.

Familiarity with Catholic school or parish operations.

Compensation & Benefits

The Salary range for this position is $25.00-$35.00 hourly. Any offered salary is determined based on internal equity, internal salary ranges, market data, applicant's skills and prior relevant experience, degrees, and certifications.

A comprehensive package of benefits is offered including two medical plan options, dental, vision, life, accidental death and disability, long term disability, pension, 403(b), HSA, FSA, and generous sick leave, vacation, and holidays. 

For teachers in the first 5 years of their careers, we offer the opportunity to apply for affordable, innovative housing options, based on availability. 

Compensation will be determined based on internal equity, relevant experience, education, and qualifications.

Full-time employees may be eligible for the Archdiocese of Seattle's comprehensive benefits package, subject to applicable eligibility requirements.

How to Apply

Interested candidates should submit a cover letter and resume by email to:

Olivia Bozarth, Vice Principal

St. Monica School

obozarth@stmonicasea.org