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Scheduling Coordinator Jobs in Springfield, IL (NOW HIRING)

Leigh and Co.

Wedding Coordinator

Springfield, IL · On-site

$300 - $350/wk

This position is a contract role and you can pick your own schedule! Training is provided. Pay ... assistant coordinators onsite to provide the following to execute weddings. * Attend a final ...

Leigh and Co.

Wedding Coordinator

Springfield, IL · On-site

$300 - $350/wk

This position is a contract role and you can pick your own schedule! Training is provided. Pay ... assistant coordinators onsite to provide the following to execute weddings. * Attend a final ...

State of Illinois

GAAP COORDINATOR

Springfield, IL · On-site

$9.0K - $11K/mo

GAAP COORDINATOR - 73505 Skill Option: None Bilingual Option: None Salary: Anticipated Starting ... Flexible work schedules (when available and dependent upon position) * 10 -25 days of paid vacation ...

State of Illinois

GAAP COORDINATOR

Springfield, IL

$9.0K - $11K/mo

GAAP COORDINATOR - 73505 Skill Option: None Bilingual Option: None Salary: Anticipated Starting ... Flexible work schedules (when available and dependent upon position) * 10 -25 days of paid vacation ...

New

State of Illinois

GAAP COORDINATOR

Springfield, IL

$9.0K - $11K/mo

GAAP COORDINATOR - 73505 Skill Option: None Bilingual Option: None Salary: Anticipated Starting ... Flexible work schedules (when available and dependent upon position) * 10 -25 days of paid vacation ...

New

State of Illinois

OFFICE COORDINATOR

Springfield, IL

$4.2K - $5.6K/mo

Office Coordinator Opening Date: 09/04/2026 Closing Date: 09/21/2026 Agency: Department of ... No matter what state career you're looking for, we offer jobs that fit your life and your schedule ...

State of Illinois

OFFICE COORDINATOR

Springfield, IL · On-site

$4.2K - $5.6K/mo

Office Coordinator Opening Date: 09/04/2026 Closing Date: 09/21/2026 Agency: Department of ... No matter what state career you're looking for, we offer jobs that fit your life and your schedule ...

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All JobsScheduling JobsScheduling Coordinator JobsScheduling Coordinator Jobs in Springfield, IL

Scheduling Coordinator information

See Springfield, IL salary details

$12

$19

$29

How much do scheduling coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for scheduling coordinator in Springfield, IL is $19.88, according to ZipRecruiter salary data. Most workers in this role earn between $16.92 and $21.44 per hour, depending on experience, location, and employer.

What is a scheduling coordinator?

A scheduling coordinator makes appointments and performs other administrative duties. In a medical office, a coordinator may also register new patients or reserve meeting rooms. Education qualifications for this career are a high school diploma, although some employers may require an associate’s or bachelor’s degree. You need communication skills and experience with general office duties to excel in this job.

What does a scheduling coordinator do?

A Scheduling Coordinator is responsible for organizing and managing calendars, appointments, and schedules for individuals or teams within an organization. They coordinate meetings, handle rescheduling requests, communicate with staff and clients, and ensure that all scheduling details are accurate and up to date. Their role is essential for maintaining smooth operations and ensuring that everyone is informed about upcoming commitments and changes.

What are the key skills and qualifications needed to thrive as a scheduling coordinator, and why are they important?

To thrive as a Scheduling Coordinator, you need strong organizational skills, attention to detail, and experience with scheduling or administrative tasks, often supported by a high school diploma or associate degree. Familiarity with scheduling software (such as Microsoft Outlook, Google Calendar, or industry-specific tools) and office systems is typically required. Excellent communication, problem-solving, and multitasking abilities help you effectively coordinate between teams and manage last-minute changes. These skills ensure efficient operations, minimize conflicts, and support smooth workflow in busy environments.

What are some common challenges a scheduling coordinator faces, and how can they be addressed?

Scheduling Coordinators often encounter challenges such as last-minute changes, conflicting appointments, and balancing the needs of multiple stakeholders. Effective communication and strong organizational skills are key to managing these situations. Utilizing scheduling software, maintaining up-to-date calendars, and proactively confirming appointments can help minimize disruptions. Building good relationships with team members and having clear protocols in place also make it easier to resolve conflicts and adapt to changes efficiently.

What is the difference between Scheduling Coordinator vs Office Assistant?

AspectScheduling CoordinatorOffice Assistant
Primary RoleManage appointment scheduling, coordinate calendars, and ensure timely service deliveryPerform administrative tasks like filing, data entry, and general office support
Required SkillsOrganizational skills, communication, familiarity with scheduling softwareAdministrative skills, multitasking, basic computer proficiency
Work EnvironmentHealthcare, corporate, or service industries with client appointmentsOffice settings across various industries
CertificationsOften not required, but certifications in office administration or healthcare scheduling can helpTypically not required

While both roles involve administrative tasks, a Scheduling Coordinator primarily focuses on managing appointments and coordinating schedules within specific industries like healthcare or corporate services. An Office Assistant handles broader administrative duties in general office environments. The Scheduling Coordinator role requires more specialized scheduling skills, whereas the Office Assistant provides general support across various office functions.

How much do scheduling coordinators make in the US?

Scheduling coordinators in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators or those in specialized fields can earn higher wages. The role often requires strong organizational skills and familiarity with scheduling software.

Is a scheduling coordinator a stressful job?

A scheduling coordinator's job can be stressful due to managing multiple appointments, deadlines, and coordinating between different parties. The role often requires strong organizational skills and the ability to handle unexpected changes, which can contribute to work-related stress.
More about Scheduling Coordinator jobs

What are the most commonly searched types of Scheduling jobs in Springfield, IL?

The most popular types of Scheduling jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Scheduling Coordinator jobs?

Cities near Springfield, IL with the most Scheduling Coordinator job openings:

Scheduling Coordinator jobs near you
Infographic showing various Scheduling Coordinator job openings in Springfield, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 85% Physical, 1% Hybrid, and 14% Remote job distribution, with an average salary of $41,359 per year, or $19.9 per hour.

Front Desk Coordinator/Reception

Vision Care Associates (C)

Springfield, IL • On-site

$15/hr

Full-time

Re-posted 25 days ago

Job description

The key functional responsibility of the Front Desk Coordinator is to manage the first impression of the practice for all patients and guests.  As the Front Desk Coordinator is the usually the first interaction a patient or guest has with the practice, displaying the brand value and reputation is of highest importance.

The Front Desk Coordinator is responsible for welcoming all new and existing patients and guests to the practice.  This may occur via front desk reception, telephone, email, etc.  The Front Desk Coordinator ensures efficient patient flow within the practice and maintains a full appointment schedule.

The Front Desk Coordinator will check-in and check-out patients and be responsible for collection of patient fees at time of service.

The Front Desk Coordinator is responsible for maintaining the reception area in a way that is consistent with the practice’s brand.

Responsibilities

Job Responsibilities:

  • Initiate an exceptional patient experience
  • Greet all patients and guests to the practice
  • Answer the telephone and direct incoming calls
  • Schedule appointments and maintaining a full appointment schedule
  • Keep the Optometrist(s) on schedule and maintaining efficient patient flow
  • Appointment confirmation and recall reminders
  • Receiving all incoming mail
  • Reports to management/leadership on the status of appointment schedule
  • Reports to management/leadership any patient challenges or complaints, likewise maintains and documents all patient testimonials
  • Perform other duties as required
Required Skills

Competencies:

Frequent Interaction with Others
Must demonstrate the ability to manage multiple interruptions on a continual basis, always maintaining friendly interactions with team members, patients and guests of the practice.

Customer Orientation
The Front Desk Coordinator should be patient focused and displays a desire work within the practice’s brand values to deliver exceptional customer service.

Team Player
Exhibits the ability to work well within the team environment, supporting all members of the team in delivering on the patient experience.

Brand Championship
As the first point of contact, the Front Desk Coordinator must consistently display behaviors that champion the brand value proposition of the practice.

Detail Orientation
Must have the ability to maintain a high level of detail orientation despite frequent interruptions.  Accuracy and diligence with regard to patient records, scheduling and file maintenance is required.

Pace of the Environment
Must be able to work at a fast pace.Effectively handling multiple tasks at one time, focusing on patient flow and experience.

Supervision        

Under supervision of the Office Manager.  Must be able to complete duties without close supervision.


Confidentiality

Will be exposed to confidential information disclosure of which would be contrary to the best interest of the organization and professional ethics.