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Scheduling Assistant Jobs in Waterloo, IA (NOW HIRING)

Millennium Therapy

Physical Therapist Assistant

Waverly, IA

$26 - $34.25/hr

Flexible Scheduling & More PHYSICAL THERAPY ASSISTANT (PTA) QUALIFICATIONS: * Associates Degree in Physical Therapy Assistant from an APTA accredited program and Professional Licensure in the state ...

Wolfe Eye Clinic

Optometric Assistant

Cedar Falls, IA · On-site

$14 - $18/hr

Optometric Assistant At Wolfe Eye clinic, we create Better Vision for a Better Life. We have an ... Monitoring the patient schedule to ensure clinic maintains efficiency. * Travel to Waterloo clinic ...

WOLFE EYE CLINIC MASTER

Optometric Assistant

Cedar Falls, IA · On-site

$14 - $18/hr

Optometric Assistant At Wolfe Eye clinic, we create Better Vision for a Better Life. We have an ... Monitoring the patient schedule to ensure clinic maintains efficiency. * Travel to Waterloo clinic ...

UnityPoint Health

Peri-Operative Assistant

Waterloo, IA · On-site

This is a benefit-eligible 0.80 FTE position with a flexible daytime schedule . An ideal shift is 8 ... Certified Medical Assistant or completion of Nursing Assistant course * Ability to read, write and ...

UnityPoint Health

Peri-Operative Assistant

Waterloo, IA · On-site

This is a benefit-eligible 0.80 FTE position with a flexible daytime schedule . An ideal shift is 8 ... Certified Medical Assistant or completion of Nursing Assistant course * Ability to read, write and ...

Kwik Trip, Inc.

Assistant Manager

Cedar Falls, IA · On-site

$54K - $81K/yr

Our Assistant Managers are typically scheduled 45 hours during a 5 day work-week and receive time and half for any additional hours worked over 40 in a week. Kwik Trip has been rated as a Top ...

Kwik Trip, Inc.

Assistant Manager

Nashua, IA · On-site

$53K - $67K/yr

Our Assistant Managers are typically scheduled 45 hours during a 5 day work-week and receive time ... and half for any additional hours worked over 40 in a week. Kwik Trip has been rated as a Top ...

Kwik Trip, Inc.

Assistant Manager

Cedar Falls, IA · On-site

$54K - $81K/yr

Our Assistant Managers are typically scheduled 45 hours during a 5 day work-week and receive time ... and half for any additional hours worked over 40 in a week. Kwik Trip has been rated as a Top ...

Kwik Trip, Inc.

Assistant Manager

Waverly, IA · On-site

$50K - $67K/yr

Our Assistant Managers are typically scheduled 45 hours during a 5 day work-week and receive time ... and half for any additional hours worked over 40 in a week. Kwik Trip has been rated as a Top ...

Kwik Trip, Inc.

Assistant Manager

Cedar Falls, IA · On-site

$54K - $74K/yr

Our Assistant Managers are typically scheduled 45 hours during a 5 day work-week and receive time ... and half for any additional hours worked over 40 in a week. Kwik Trip has been rated as a Top ...

Kwik Trip, Inc.

Assistant Manager

Janesville, IA · On-site

$50K - $73K/yr

Our Assistant Managers are typically scheduled 45 hours during a 5 day work-week and receive time ... and half for any additional hours worked over 40 in a week. Kwik Trip has been rated as a Top ...

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Showing results 21-40

All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in Waterloo, IA

Scheduling Assistant information

See Waterloo, IA salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for scheduling assistant in Waterloo, IA is $19.54, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.26 per hour, depending on experience, location, and employer.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in Waterloo, IA?

The most popular types of Scheduling jobs in Waterloo, IA are:

What job categories do people searching Scheduling Assistant jobs in Waterloo, IA look for?

The top searched job categories for Scheduling Assistant jobs in Waterloo, IA are:

What cities near Waterloo, IA are hiring for Scheduling Assistant jobs?

Cities near Waterloo, IA with the most Scheduling Assistant job openings:

Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in Waterloo, IA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, and 3% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution, with an average salary of $40,645 per year, or $19.5 per hour.

Physical Therapist Assistant

Millennium Therapy

Independence, IA • On-site

$23 - $30/hr

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

ABOUT US:
Millennium Therapy is looking to add a PRN Physical Therapist Assistant (PTA) to our staff in Independence, IA for the outpatient setting. Millennium Therapy is a patient focused, therapist owned, and therapist managed company that operates throughout Iowa providing Physical, Occupational, and Speech Therapy in various settings. The local home office provides quick support to our associates. Our therapy teams succeed through patient tailored treatments, flexible scheduling, and effective communication to meet the individualized goals of each patient.
PAY:
$23-$30 Negotiable
HOURS:
10-15 Hours/Week Flexible
PHYSICAL THERAPIST BENEFITS
  • Medical
  • Dental
  • Vision
  • 401k
  • Personal Day(s)
  • PTO
  • Continuing Education
  • Flexible Scheduling & More
PHYSICAL THERAPY ASSISTANT (PTA) QUALIFICATIONS:
  • Associates Degree in Physical Therapy Assistant from an APTA accredited program and Professional Licensure in the state of hire or eligible for licensure in states that regulate the Physical Therapy Assistant.
  • Demonstrates effective verbal and written communication skills.
  • Utilizes effective time management skills.
  • Strong organizational and analytical skills.
PHYSICAL THERAPY ASSISTANT (PTA) REQUIREMENTS:
  • Physical Therapy Assistants (PTA) assist in the provision of screens, collection of assessment data, and direct treatment of caseload. Conducts resident screens (without interpretation) as directed by the supervising therapist.
  • Participates in the clinical team process.
  • Provides teaching and training to caregiver staff. Participates in clinical program development.
  • Collects assessment data, as part of the evaluation process, as directed by the supervising Physical Therapist.
  • Provides training to patients, residents, caregivers, and families according to the plan of care outlined by the supervising therapist. Prepares treatment materials and assists with other clerical duties as directed.

Compensation
$23 - $30 per hour

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