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Scheduling Assistant Jobs in DeKalb, IL (NOW HIRING)

GI Alliance

Scheduler III (32041)

Elgin, IL · On-site

$20 - $24/hr

May include recall scheduling * Assist with high call volume * Maintain physicians schedules - scheduling office visits and procedures (may be done via phone or face-to-face) * Take triage call ...

Elite Staffing

Scheduling Coordinator

Aurora, IL · On-site

$22/hr

Scheduling Coordinator A Patient Scheduling Coordinator for phlebotomy manages the scheduling of ... Deliver outstanding customer service, going the extra mile to assist patients and ensure their ...

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All JobsScheduling JobsScheduling Assistant JobsScheduling Assistant Jobs in DeKalb, IL

Scheduling Assistant information

See DeKalb, IL salary details

$10

$19

$27

How much do scheduling assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for scheduling assistant in DeKalb, IL is $19.45, according to ZipRecruiter salary data. Most workers in this role earn between $16.06 and $22.16 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a scheduling assistant, and why are they important?

To thrive as a Scheduling Assistant, you need strong organizational skills, attention to detail, and proficiency in calendar management, often supported by a high school diploma or equivalent. Familiarity with scheduling software like Microsoft Outlook, Google Calendar, or specialized appointment systems is typically expected. Excellent communication, multitasking, and problem-solving abilities help you work efficiently with colleagues and clients. These skills are crucial for ensuring smooth operations, minimizing conflicts, and supporting productivity in fast-paced environments.

What are some common challenges faced by scheduling assistants, and how can they be managed effectively?

Scheduling Assistants often face challenges such as last-minute changes, conflicting appointments, and juggling multiple priorities. Effective communication with team members and proactive use of scheduling software are key to managing these situations. Staying organized, anticipating potential conflicts, and maintaining flexibility can help ensure smooth calendar coordination and minimize disruptions. Regular check-ins with supervisors and colleagues also support timely adjustments and foster a collaborative work environment.

What is a scheduling assistant?

Scheduling Assistants are administrative professionals who manage and coordinate appointments, meetings, and calendars for individuals or organizations. They ensure that schedules run smoothly by organizing events, sending reminders, and resolving conflicts or double bookings. Their role often involves communicating with staff, clients, and external partners to confirm availability and make necessary adjustments. Scheduling Assistants use digital tools and software to streamline the scheduling process and help improve overall efficiency.

What is the difference between Scheduling Assistant vs Medical Office Assistant?

AspectScheduling AssistantMedical Office Assistant
CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma; certification often preferred
Work EnvironmentHealthcare settings, clinics, hospitalsMedical offices, clinics, healthcare facilities
Primary ResponsibilitiesManaging appointment schedules, coordinating calendarsScheduling, patient check-in, administrative tasks
Industry UsageCommon in healthcare for administrative supportWidely used in healthcare for front-office duties

The Scheduling Assistant primarily manages appointment scheduling and calendar coordination within healthcare settings, focusing on organizing patient and provider schedules. The Medical Office Assistant has a broader role, including administrative tasks like patient check-in, billing, and record management. While both roles support healthcare operations, the Scheduling Assistant specializes in scheduling functions, whereas the Medical Office Assistant handles a wider range of front-office duties.

What are the most commonly searched types of Scheduling jobs in DeKalb, IL? The most popular types of Scheduling jobs in DeKalb, IL are:
What cities near DeKalb, IL are hiring for Scheduling Assistant jobs? Cities near DeKalb, IL with the most Scheduling Assistant job openings:
Scheduling Assistant jobs near you
Infographic showing various Scheduling Assistant job openings in DeKalb, IL as of August 2026, with employment types broken down into 70% Full Time, 13% Part Time, 8% Temporary, and 9% Contract. Highlights an 100% In-person job distribution, with an average salary of $40,457 per year, or $19.5 per hour.

Scheduler III (32041)

GI Alliance

Elgin, IL • On-site

$20 - $24/hr

Full-time

Medical

Posted 7 days ago

GI Alliance rating

6.4

Company rating: 6.4 out of 10

Based on 69 frontline employees who took The Breakroom Quiz

641st of 887 rated healthcare providers

Job description

Position purpose
Schedule patients for office visit and procedure appointments.
Responsibilities/Duties/Functions/Tasks:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Assist with high call volume
  • Maintain physicians schedules - scheduling office visits and procedures (may be done via phone or face-to-face)
  • Take triage call messages for medical staff
  • View patient visit notes, identifying problems & diagnosis listed and physician orders
  • Assist in patient registration and financial transactions
  • May schedule radiology/lab
  • May include recall scheduling
  • Assist with high call volume
  • Maintain physicians schedules - scheduling office visits and procedures (may be done via phone or face-to-face)
  • Take triage call messages for medical staff
  • View patient visit notes, identifying problems & diagnosis listed and physician orders
  • Assist in patient registration and financial transactions
  • May schedule radiology/lab
  • May include recall scheduling
  • Assist with check-in patients upon arrival at the office as well as check-out upon departure.
  • Assist in collecting patient and insurance payments and reconcile charges on a daily basis.
  • File records in appropriate sections of patient charts in EMR.
  • Prepare patient charts in advance and scan documents into charts in EMR.
  • Perform other duties as assigned

Qualifications
  • Excellent written and verbal communication skills
  • Excellent customer service skills are required
  • Experience working in a medical office
  • Ability to multi-task and work in fast-paced environment.
  • Detail-oriented
  • Basic understanding of healthcare plans
  • Be able to read and understand medical benefits.
  • Bilingual is a plus.

Education: High school diploma or equivalent
Experience: Minimally 5 years of prior medical scheduling is required
Requirements for Level III Status:
  • Should be a leader and viewed as a leader by other staff.
  • No performance or disciplinary actions in last year.
  • Serves as mentor/trainer for new hires in field.
  • Considered as subject-matter expert in areas by peers, management, and physicians.

Performance Requirements:
  • Excellent communication skills, both written and verbal.
  • Proficient technical (computer) skills.
  • Ability to multi-task and prioritize.
  • Self-motivated with initiative.

Strong sense of ethics.

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