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Scanner File Clerk Jobs in Springfield, MA (NOW HIRING)

Ricoh USA, Inc.

Mailroom Specialist

Bloomfield, CT · On-site

$18 - $21.50/hr

Handle document scanning, imaging, filing, archiving, and records management. * Respond to customer requests and coordinate service support as needed. * Maintain operational logs, inventory records ...

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Scanner File Clerk information

See Springfield, MA salary details

$11

$17

$23

How much do scanner file clerk jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for scanner file clerk in Springfield, MA is $17.67, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $18.94 per hour, depending on experience, location, and employer.

What does a scanner file clerk do?

A Scanner File Clerk is responsible for organizing, scanning, and digitizing paper documents for electronic storage. They ensure that all documents are accurately scanned, named, and filed in the correct digital locations, making them easy to retrieve later. Additionally, Scanner File Clerks may perform quality checks to ensure the clarity and completeness of the scanned files, and sometimes handle sensitive or confidential information. Their work supports efficient record-keeping and helps organizations transition to paperless systems.

What are the key skills and qualifications needed to thrive as a scanner file clerk?

To thrive as a Scanner File Clerk, you need strong organizational skills, attention to detail, and familiarity with document management processes, often supported by a high school diploma or equivalent. Proficiency with scanning equipment, office software (such as Microsoft Office Suite), and electronic document management systems is typically required. Reliability, time management, and the ability to handle confidential information are crucial soft skills in this role. These skills are essential to ensure accurate record keeping, efficient workflow, and data security within an organization.

What are some typical challenges a scanner file clerk might face in managing large volumes of documents?

Scanner File Clerks often handle high volumes of paperwork that must be accurately sorted, digitized, and filed. A common challenge is ensuring that each document is scanned at the correct resolution and properly indexed for easy retrieval later. Attention to detail is essential to avoid misfiling or losing important documents, especially when working under tight deadlines. Additionally, adapting to different document management systems and maintaining data confidentiality are important aspects of the role.

What is the difference between Scanner File Clerk vs Data Entry Clerk?

AspectScanner File ClerkData Entry Clerk
CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentOffices, archives, storage facilitiesOffices, call centers, administrative settings
Industry UsageHealthcare, legal, governmentFinance, retail, healthcare
Primary TasksScanning, organizing, and filing documentsInputting data into computer systems

The Scanner File Clerk primarily handles scanning and organizing physical documents, while the Data Entry Clerk focuses on inputting data into digital systems. Both roles require attention to detail and basic computer skills, but they differ in their specific tasks and work environments.

Is a scanner file clerk a stressful job?

A scanner file clerk typically performs repetitive tasks such as digitizing and organizing documents, which can be monotonous but generally not highly stressful. The job environment is usually quiet, and stress levels depend on workload and deadlines, but it often involves routine procedures and basic computer skills.

What cities near Springfield, MA are hiring for Scanner File Clerk jobs?

Cities near Springfield, MA with the most Scanner File Clerk job openings:

Scanner File Clerk jobs near you

Mailroom Specialist

Bloomfield, CT • On-site

Ricoh USA, Inc.
Technology, Communication and Media • 10K+ employees
Learn more about Ricoh USA, Inc.external

$18 - $21.50/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 11 days ago

Ricoh rating

7.8

Company rating: 7.8 out of 10

Based on 174 frontline employees who took The Breakroom Quiz

Job description


$18.00 - $21.50 per hour
Senior On-Site Service Specialist
Position Summary
The Senior On-Site Services Specialist provides mailroom, copy/print, shipping/receiving, document management, and general office support services at a customer location. This role ensures efficient daily operations, delivers excellent customer service, and supports office functions including meeting setup, reception coverage, and light facility support.
Key Responsibilities
  • Operate high-volume copy, print, scanning, and finishing equipment.
  • Perform basic troubleshooting, maintenance, and replenishment of office equipment.
  • Process, sort, distribute, and ship mail, packages, and office supplies.
  • Handle document scanning, imaging, filing, archiving, and records management.
  • Respond to customer requests and coordinate service support as needed.
  • Maintain operational logs, inventory records, and reporting metrics.
  • Deliver completed projects and materials throughout customer locations.
  • Support meeting room and conference room setup.
  • Provide occasional reception, hospitality, and general office support.
  • Assist with facility moves, light maintenance, and other site-related duties.
  • Ensure work areas remain organized, stocked, and customer-ready.
  • Perform other duties as assigned.

Qualifications
  • High school diploma or GED required.
  • 1-2 years of experience in office services, mailroom, print/copy center, customer service, or related field.
  • Proficiency with Microsoft Office applications.
  • Experience with shipping/receiving, copy/print equipment, or records management preferred.
  • Valid driver's license may be required.

Required Skills
  • Strong customer service and communication skills.
  • Ability to troubleshoot equipment and resolve routine issues.
  • Organized with strong attention to detail.
  • Ability to work independently and manage multiple priorities.
  • Knowledge of mail, shipping, and receiving processes preferred.

Physical Requirements
  • Frequent standing, walking, bending, and lifting up to 50 pounds.
  • Ability to work around office equipment, mailroom operations, and varying environmental conditions.
  • Occasional overtime, including evenings and weekends, may be required.

Ideal Candidate: A customer-focused professional who thrives in a fast-paced office environment and can manage a variety of operational, print, mail, and facility support responsibilities.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with a job.
About Us
Come Create at Ricoh:
If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive high-performance team and our commitment to excellence.
Ricoh is an integrated solutions provider and partner that connects people and technology, creates outstanding customer experiences, and delivers innovation for businesses worldwide. We empower digital workplaces by enabling individuals to work smarter from any location and harness the power of information-how it is collected, stored, managed, and shared-to unlock the potential in every organization. We deliver services and technologies that inspire our customers' success and guide them toward a better and more sustainable future. If you are seeking a purpose-driven and passionate team, come create with us, and help drive our high-performance culture of excellence into tomorrow.
Invest in Yourself:
At Ricoh, you can:
  • Choose from a broad selection of medical, dental, life, and disability insurance options.
  • Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments.
  • Augment your education with team member tuition assistance programs.
  • Enjoy paid vacation time and paid holidays annually
  • Tap into many other benefits to enhance your health, wellness, and ongoing personal and professional development.

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