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Scan Clerk Jobs in Virginia (NOW HIRING)

City of Martinsville

Deputy Clerk

Martinsville, VA · On-site

Deputy Clerk - Circuit Court The Deputy Clerk performs entry-level clerical and administrative work ... Perform general clerical duties including filing, copying, scanning, and document preparation.

Coleman Worldwide Moving

Office Clerk

Norfolk, VA · On-site

$15/hr

Office Clerk The office clerk will assist the general manager in performing administrative and ... scan paperwork • Communicate with moving crews • Perform general housekeeping duties and ...

City of Alexandria

Account Clerk III

Alexandria, VA · On-site

$42K - $56K/yr

Properly identify all business tax documents and ensure each document is scanned in the appropriate ... Clerk II, including the preparation of financial reports, and completion of high school level ...

GovernmentJobs.com

Deputy Clerk III

Roanoke, VA · On-site

The successful candidate will scans and index deeds, wills, and other documents; attend court ... Clerk II; or equivalent combination of education and experience. Associates degree preferred.

Marathon TS

Records Clerk

Lorton, VA · On-site

$16.75 - $22/hr

Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc ... EPA Records Clerk experience desired, but not required. * Knowledge of filing procedures and ...

City of Alexandria, VA

Account Clerk III

Alexandria, VA · On-site

$42K - $56K/yr

Experience scanning to Laserfiche is preferred * Ability to communicate effectively through ... Clerk II, including the preparation of financial reports, and completion of high school level ...

ServiceSource

Mail and Scanning Clerk

Chesapeake, VA · On-site

$15.50 - $19/hr

Print, batch, index, scan, review, validate, and forward documents received via mail, fax, and email. * Process incoming and outgoing mail, including sorting, collating, distributing, dispatching ...

ServiceSource

Mail and Scanning Clerk

Chesapeake, VA · On-site

$14.75 - $17.75/hr

Print, batch, index, scan, review, validate, and forward documents received via mail, fax, and email. * Process incoming and outgoing mail, including sorting, collating, distributing, dispatching ...

City of Roanoke

Deputy Clerk III

Roanoke, VA · On-site

Deputy Court Clerk III The City of Roanoke is seeking a Deputy Court Clerk III to perform clerical ... The successful candidate will scans and index deeds, wills, and other documents; attend court ...

City of Roanoke, VA

Deputy Clerk III

Roanoke, VA · On-site

$45K - $72K/yr

Clerk of Circuit Court Opening Date: 07/22/2026 Closing Date: 8/19/2026 11:59 PM Eastern ... The successful candidate will scans and index deeds, wills, and other documents; attend court ...

U.S. Courts

Operations Clerk

Norfolk, VA · On-site +1

$45K - $73K/yr

The Operations Clerk performs various operational and technical duties in accordance with approved ... Retrieve, scan, and/or copy files for the public, court personnel, attorneys, and others. Certify ...

Covan World Wide Moving

Office Clerk

Norfolk, VA · On-site

$15/hr

The Office Clerk will assist the General Manager in performing administrative and clerical duties ... Provide quality service to walk-in customers and on the phone Fax, copy and scan paperwork ...

Chenega IT Enterprise Services

Records Clerk

Lorton, VA · On-site +1

$16.75 - $22/hr

Scan files, check files in, check files out, transfer files, retire files, and recycle files, etc ... EPA Records Clerk experience is desired Knowledge, Skills, and Abilities: * Knowledge of filing ...

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All JobsScan Clerk JobsScan Clerk Jobs in Virginia

Scan Clerk information

See Virginia salary details

$12

$17

$22

How much do scan clerk jobs pay per hour?

As of Aug 21, 2026, the average hourly pay for scan clerk in Virginia is $17.10, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $18.37 per hour, depending on experience, location, and employer.

What is a scan clerk?

Scan Clerks are administrative professionals responsible for organizing, scanning, and maintaining digital copies of documents and records. They utilize scanning equipment and software to convert paper files into electronic formats, ensuring that records are accurately labeled and easily retrievable. Scan Clerks may also be responsible for verifying the quality of scanned documents, managing databases, and following strict confidentiality protocols. Their work helps organizations streamline document management and improve access to important information.

What skills and qualifications are needed to be a scan clerk?

To thrive as a Scan Clerk, you need strong attention to detail, basic computer literacy, and familiarity with document management procedures, often requiring a high school diploma or equivalent. Proficiency with scanning equipment, optical character recognition (OCR) software, and electronic filing systems is typically necessary. Organizational skills, reliability, and the ability to maintain confidentiality are valuable soft skills in this position. These abilities are crucial for ensuring accurate, timely, and secure processing of important documents within an organization.

What challenges do scan clerks face when managing high volumes of documents, and how can they overcome them?

Scan Clerks often encounter challenges such as maintaining accuracy while processing large quantities of documents and ensuring that all files are correctly indexed and digitized. To overcome these challenges, it’s essential to develop strong organizational habits, use checklists, and take regular breaks to maintain focus. Familiarity with scanning software and attention to detail are key, and collaborating with team members can help troubleshoot any discrepancies or technical issues quickly.

What is the difference between Scan Clerk vs Data Entry Clerk?

AspectScan ClerkData Entry Clerk
Primary RoleScanning and digitizing physical documentsInputting data into digital systems
Required SkillsAttention to detail, familiarity with scanning equipmentTyping speed, accuracy, computer proficiency
Work EnvironmentOffices, warehouses, or scanning centersOffice settings, remote work possible
Common CertificationsNone typically required, but some familiarity with document management systemsTyping certifications or data entry courses often preferred

While both roles involve handling digital information, a Scan Clerk primarily focuses on scanning physical documents into digital formats, whereas a Data Entry Clerk specializes in inputting data into computer systems. The roles often overlap in office environments, but their core tasks differ, making each position unique in the document management process.

How much do scan clerks make?

Scan clerks typically earn between $12 and $17 per hour, depending on experience, location, and employer. The role often requires attention to detail and familiarity with scanning equipment, with some positions offering additional benefits or overtime pay.

What are popular job titles related to Scan Clerk jobs in Virginia?

For Scan Clerk jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Scan Clerk jobs in Virginia look for?

The top searched job categories for Scan Clerk jobs in Virginia are:

Scan Clerk jobs near you
Infographic showing various Scan Clerk job openings in Virginia as of August 2026, with employment types broken down into 55% Full Time, 43% Part Time, 1% Temporary, and 1% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $35,572 per year, or $17.1 per hour.

Deputy Clerk

City of Martinsville

Martinsville, VA • On-site

Other

Posted 20 days ago

Job description

Deputy Clerk – Circuit Court

The Deputy Clerk performs entry-level clerical and administrative work in the Circuit Court Clerk's Office. This position is responsible for processing legal documents, maintaining official court records, providing customer service to the public, attorneys, and court personnel, and performing a variety of clerical functions essential to the efficient operation of the Clerk's Office. Work requires a high degree of accuracy, attention to detail, confidentiality, and the ability to work within established court procedures and deadlines.

Essential Duties And Responsibilities

  • Process, review, and file legal documents in accordance with court procedures and applicable laws.
  • Maintain and organize court records, ensuring accuracy and confidentiality.
  • Enter, update, and index case information within the court's record management system.
  • Provide courteous and professional customer service to attorneys, law enforcement agencies, and the general public.
  • Calculate, collect, receipt, and reconcile court filing fees, taxes, fines, and other applicable payments.
  • Assist customers with questions regarding court procedures and available public records.
  • Prepare files and documentation for court proceedings.
  • Perform data entry and maintain accurate electronic and paper records.
  • Answer telephone calls, respond to inquiries, and direct visitors appropriately.
  • Operate standard office equipment, including computers, scanners, copiers, and printers.
  • Perform general clerical duties including filing, copying, scanning, and document preparation.
  • Maintain confidentiality of sensitive information and court records.
  • Perform other related duties as assigned.

Knowledge, Skills, And Abilities

  • Knowledge of general office practices and clerical procedures.
  • Ability to process detailed information accurately and efficiently.
  • Strong organizational and time management skills.
  • Excellent customer service and interpersonal communication skills.
  • Ability to work independently while maintaining attention to detail.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Proficiency with Windows-based computer systems and Microsoft Office applications.
  • Ability to learn court software and legal filing procedures.

Minimum Qualifications

  • High school diploma or GED required.
  • Experience working with Windows-based computer systems is required.
  • Previous clerical or administrative office experience is preferred.
  • Legal, court, or government office experience is preferred.
  • Any equivalent combination of education and experience that provides the required knowledge, skills, and abilities may be considered.

Physical Requirements

Work is primarily performed in an office environment and requires prolonged periods of sitting, standing, walking, and the use of standard office equipment. The employee must occasionally lift and carry files or office materials weighing up to 25 pounds.

Application Deadline

Applications will be accepted through August 31, 2026.

The Circuit Court Clerk's Office is an Equal Opportunity Employer and values diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected classification under applicable law.

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