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Sample Coordinator Jobs in Madison, WI (NOW HIRING)

Kelly Services

Sample Coordinator

Middleton, WI

$18.30/hr

We're seeking a Sample Coordinator to work at a premier client in Middleton, WI 53562 Job Details: Job Duration: 12 Months Pay Rate: $18.30/hrs. on W2 Shift: 1st Shift (Mon-Fri) Performs a variety of ...

Thermo Fisher

Sample Coordinator - 2nd Shift

Middleton, WI

$18.75 - $25.50/hr

Sample Coordinator Shift: 2nd Shift Join Us as a Sample Coordinator - Make an Impact at the Forefront of InnovationAt Thermo Fisher Scientific, you'll discover meaningful work that makes a positive ...

Thermo Fisher

Sample Coordinator - 2nd Shift

Middleton, WI

$18.75 - $25.50/hr

Sample Coordinator Shift: 2nd Shift Join Us as a Sample Coordinator - Make an Impact at the Forefront of InnovationAt Thermo Fisher Scientific, you'll discover meaningful work that makes a positive ...

PCI Pharma Services

QC Sample Coordinator II

Madison, WI · On-site

$20 - $27.50/hr

August 12, 2025 Wage Level: hourly Position Title: QC Sample Coordinator II Location: Madison WI Department: Quality Control / Incoming materials and samples coordinator Reporting To: Manager ...

PCI Pharma Services

QC Sample Coordinator II

Madison, WI · On-site

$20 - $27.50/hr

August 12, 2025 Wage Level: hourly Position Title: QC Sample Coordinator II Location: Madison WI Department: Quality Control / Incoming materials and samples coordinator Reporting To: Manager ...

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Sample Coordinator information

See Madison, WI salary details

$14

$23

$47

How much do sample coordinator jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for sample coordinator in Madison, WI is $23.68, according to ZipRecruiter salary data. Most workers in this role earn between $17.69 and $23.99 per hour, depending on experience, location, and employer.

What is a sample coordinator?

Sample Coordinators are professionals responsible for managing the collection, organization, and distribution of samples within various industries, such as fashion, pharmaceuticals, or laboratories. They ensure that samples are accurately tracked, labeled, and delivered to the appropriate departments or clients. Their role often includes maintaining detailed records, coordinating with suppliers or vendors, and supporting quality control processes. Effective Sample Coordinators help streamline workflows and ensure that sample-related operations run smoothly.

What does a sample coordinator do?

A sample coordinator most commonly works in the fashion industry, although some positions are also available in food preparation or other retail sectors. As a sample coordinator, you are the first line of contact for designers submitting new merchandise to your employer. Your responsibilities involve organizing and cataloging these new samples, as well as determining whether the clothing or accessories fit with your company’s branding strategy. You may use models to photograph the samples before forwarding them to the buyers, who make the final purchasing decision based on the information that you provide.

What are the key skills and qualifications needed to thrive as a sample coordinator, and why are they important?

To thrive as a Sample Coordinator, you need strong organizational skills, attention to detail, and experience in logistics or inventory management, often supported by a relevant associate’s or bachelor’s degree. Familiarity with inventory management software, databases, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate sample movement and collaborate with internal teams. These skills ensure efficient handling, accurate tracking, and timely delivery of samples, which are critical for meeting project deadlines and maintaining workflow integrity.

What are some typical challenges sample coordinators face when managing sample inventory and how can they be addressed?

Sample Coordinators often encounter challenges such as maintaining accurate inventory records, handling urgent sample requests, and ensuring timely delivery to various departments. To address these issues, effective organization and clear communication with both internal teams and external vendors are essential. Utilizing inventory management software and establishing standardized processes can help minimize errors and improve efficiency, making it easier to track samples and fulfill requests promptly.

What is the difference between Sample Coordinator vs Laboratory Technician?

AspectSample CoordinatorLaboratory Technician
Required CredentialsHigh school diploma or equivalent; some roles may require certification in sample handlingAssociate's degree or certification in laboratory technology
Work EnvironmentOffice or administrative setting, coordinating sample logisticsLaboratory setting, performing tests and analyses
Employer & Industry UsageUsed in healthcare, research, and manufacturing industries for sample managementCommon in clinical, research, and industrial labs for testing procedures

The Sample Coordinator primarily manages the logistics and documentation of samples, ensuring proper handling and tracking. In contrast, the Laboratory Technician conducts tests and analyses on samples within a lab environment. While both roles require knowledge of sample handling, the Coordinator focuses on coordination and administration, whereas the Technician is involved in technical testing and analysis.

How to become a sample coordinator?

To become a sample coordinator, candidates typically need a high school diploma or equivalent, along with experience in inventory management, logistics, or quality control. Developing skills in organization, communication, and familiarity with laboratory or manufacturing environments can also be beneficial; some roles may require certifications related to safety or quality standards.
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The most popular types of Sample jobs in Madison, WI are:

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The top searched job categories for Sample Coordinator jobs in Madison, WI are:

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Cities near Madison, WI with the most Sample Coordinator job openings:

Sample Coordinator jobs near you
Infographic showing various Sample Coordinator job openings in Madison, WI as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 3% Temporary, and 1% Contract. Highlights an 77% Physical, 2% Hybrid, and 21% Remote job distribution, with an average salary of $49,251 per year, or $23.7 per hour.

Sample Coordinator

Kelly Services

Middleton, WI

$18.30/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 10 days ago

Job description

Finding a job that fits your lifestyle isn't always easy. That's where Kelly comes in. We're seeking a Sample Coordinator to work at a premier client in Middleton, WI 53562
Job Details:
Job Duration: 12 Months
Pay Rate: $18.30/hrs. on W2
Shift: 1st Shift (Mon-Fri)
Job Description:
Performs a variety of sample and standard handling tasks in support of the laboratory. 
Follows established SOPs and responds to requests from laboratory staff with minimal supervision. 
Assists laboratory staff in following sample handling procedures and enforces these procedures as necessary. 
Possesses a basic understanding of several portions of the overall sample/standard process.
Essential Functions:
Performs a variety of sample and standard tasks (receipt, check-in, login, labeling, launching, inventory, transport, check-out, etc. May participate in physical return and disposal of materials in support of the laboratory.
Communicates status of samples / standards to appropriate laboratory staff.
Guides and advises laboratory staff in sample / standard procedures.
Completes investigation and deviation forms as necessary, and determines appropriate CAPAs.
Reviews and provides feedback on laboratory requests, ensuring compliance with applicable SOPs.
Trains on SOPs, regulatory guidelines, and storage requirements. Responds to environmental unit alarms and participates in on-call responsibilities.
Performs work assignments accurately and in a timely and safe manner.
Education and Experience:
High / Secondary school diploma or equivalent and relevant formal academic / vocational qualification
Technical positions may require a certificate
Previous experience that provides the knowledge, skills, and abilities to perform the job (comparable to at least 2 years) or equivalent combination of education, training, & experience.
Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job. Years
of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions.
Knowledge, Skills and Abilities:
Basic knowledge of inventory flow and control
Knowledge of laboratory and regulatory requirements (documentation, sample storage)
Ability to write/review SOPs and process improvement outlines
Familiarity with Microsoft Office including Word and Excel
Good written and oral communication skills
Effective time management and project management skills
Problem solving/troubleshooting abilities
Ability to work in a collaborative team environment
What happens next: 
Once you apply, you'll proceed to next steps if your skills and experience look like a good fit. 
But don't worry-even if this position doesn't work out, you're still in our network. 
That means all of our recruiters will have access to your profile, expanding your opportunities even more. 
Helping you discover what's next in your career is what we're all about, so let's get to work. 
Apply to be an Sample Coordinator today! 
#P3 
#CB

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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About Kelly

Work changes everything. And at Kelly, we’re obsessed with where it can take you. To us, it’s about more than simply accepting your next job opportunity. It’s the fuel that powers every next step of your life. It’s the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.
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