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Job Details

Location: Sacred Heart Schools Atherton – Atherton, CA 94027

Position Title: Facilities Manager

Department: Operations

Reports To: Director of Operations

Position Type: Full Time

Schedule of Duties: 12‑Month

Salary Range: $115,000 – $145,000 per year

Job Category: Maintenance

Sacrificing the opportunity for a collaborative, values‑based environment, staff enjoy generous benefits: a retirement plan with no employee contributions, complimentary lunches, on‑site parking, 19 paid holidays for staff, 30 for faculty, PTO, and sick time to support work‑life balance.

Responsible for the day‑to‑day leadership of custodial, groundskeeping, building maintenance, and campus facilities operations. Oversees maintenance, repair, regulatory compliance, capital improvements, and long‑term stewardship of all campus buildings, infrastructure, utilities, and building systems while providing a safe, efficient, and well‑maintained environment that supports the School’s educational mission.

• Provide leadership, supervision, coaching, and performance management for Building Engineers, Custodians, Maintenance Mechanics, Groundskeepers, and other assigned staff, including scheduling, work assignments, timekeeping oversight, training, performance evaluations, corrective action, and professional development.
• Direct daily campus operations, including work order prioritization, event set‑ups, preventive maintenance, custodial services, grounds maintenance, and building repairs.
• Develop, implement, and continuously improve preventive and predictive maintenance programs for all building systems, including HVAC, electrical, plumbing, elevators, fire/life safety systems, irrigation, fleet, and related infrastructure.
• Plan, coordinate, and oversee campus repair, renovation, deferred maintenance, and capital improvement projects from planning through completion while minimizing disruption to school operations.
• Develop scopes of work, solicit and evaluate bids, negotiate vendor proposals, oversee contractors and consultants, and monitor quality, safety, and contract compliance.
• Maintain responsibility for the work order management process, monitor completion metrics, and identify operational improvements that enhance service delivery.
• Assist in developing and managing operating and capital budgets; monitor expenditures, review invoices, and identify cost‑saving opportunities while maintaining high service standards.
• Maintain accurate records of building systems, equipment, warranties, maintenance history, inspections, permits, and replacement schedules to support long‑term asset planning.
• Ensure compliance with applicable OSHA/Cal‑OSHA, fire/life safety, environmental, accessibility, and local, state, and federal regulations; maintain required documentation and inspection records.
• Lead safety initiatives for the Operations Department, ensuring employee safety training, PPE compliance, hazard identification, and safe work practices.
• Serve as a key member of the School’s emergency response team by coordinating facilities support during emergencies, utility outages, severe weather, and other operational disruptions.
• Partner with school leadership, HR, academic departments, Athletics, and Event Services to support special events, performances, graduations, summer programs, and other campus activities.
• Provide regular reports to leadership regarding facility conditions, deferred maintenance, operational risks, capital planning priorities, and significant maintenance activities.
• Represent the School professionally with employees, parents, vendors, contractors, consultants, and public agencies.
• Perform other duties as assigned.

• Demonstrated commitment to the educational philosophy of Sacred Heart Schools and ability to model professional behavior consistent with the School’s mission and values.
• High school diploma or equivalent required; associate or bachelor’s degree in facilities management, construction management, engineering, business administration, or a related field preferred.
• Minimum of five years of progressively responsible experience in facilities, operations, construction, or property management, including supervisory responsibility; experience in an educational or institutional setting preferred.
• Demonstrated experience leading and developing facilities, maintenance, custodial, grounds, or operations staff.
• Comprehensive knowledge of commercial building systems, including HVAC, electrical, plumbing, fire/life safety, irrigation, mechanical systems, and preventive maintenance practices.
• Experience managing vendors, contractors, maintenance projects, and capital improvements.
• Strong knowledge of applicable OSHA/Cal‑OSHA, fire/life safety, environmental, and other regulatory requirements related to facilities operations.
• Strong organizational, project management, budgeting, and problem‑solving skills, with the ability to manage multiple priorities.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with administrators, faculty, staff, parents, vendors, and contractors.
• Proficiency with Microsoft Office and facility‑related technology, such as computerized maintenance management systems (CMMS), work order systems, or building automation systems.
• Ability to work evenings, weekends, and respond to emergencies as operational needs require.
• Valid California driver’s license with an acceptable driving record.
• Bilingual English/Spanish preferred.

• View and operate a computer frequently and consistently for reports, emails, presentations, etc.
• Must be able to talk and hear to communicate effectively with the school population.
• Must be able to travel safely and comfortably across a 64‑acre campus.
• Exposed to a combination of normal office type environments, outdoors, and shop environments.
• Must be able to comfortably and safely climb, bend, pull, reach, kneel, stoop, and see for near and far work and safely use a ladder.
• Must be able to regularly and safely lift and carry up to 50 lbs. and, on occasion, 75 lbs.