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Rfp Jobs in Indiana (NOW HIRING)

Global Payments

Proposal Writer

Jeffersonville, IN · On-site

Serve as part of the RFP team; taking a role in RFPs TouchNet and ECSI will participate in * Write, revise and edit submissions in a clear concise manner maintaining continuity of style and content

L3HHCM20

Lead, Program Finance

Fort Wayne, IN

$105K - $196K/yr

Review Request for Proposals (RFP) and Statement of Work (SOW) for specific cost requirements to assist in developing proposal pricing structure and to identify any cost and pricing concerns arising ...

Harris

RFP / Proposal Support * Own or co-own technical sections of RFP responses , ensuring accuracy, completeness, and differentiation. * Maintain a library of reusable content (security, architecture ...

L3HHCM20

Lead, Program Finance

Fort Wayne, IN · On-site

$105K - $196K/yr

Review Request for Proposals (RFP) and Statement of Work (SOW) for specific cost requirements to assist in developing proposal pricing structure and to identify any cost and pricing concerns arising ...

Hired by Matrix

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Construction Project Coordinator

Lebanon, IN · On-site

$37/hr

RFI's, RFP's, submittals, etc * Proficiency working with Microsoft Project * Advanced skills working with Microsoft Excel and PowerPoint * Ability to prioritize work activities based upon financial ...

sca

Government Sales Representative

Fairless Hills, PA · Remote

RFP & Contract Management: Experience managing RFP/RFQ responses, proposal development, and contract negotiations. * Technical Skills: Strong proficiency in Microsoft suite and with CRM tools. Skills ...

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Rfp information

See Indiana salary details

$14

$33

$56

How much do rfp jobs pay per hour?

As of Jun 16, 2026, the average hourly pay for rfp in Indiana is $33.41, according to ZipRecruiter salary data. Most workers in this role earn between $22.21 and $48.51 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an RFP Specialist, and why are they important?

To thrive as an RFP Specialist, you need strong writing, project management, and analytical skills, often supported by a bachelor’s degree in business, communications, or a related field. Familiarity with RFP management software like RFPIO, Loopio, or Qvidian, and experience with CRM and document collaboration tools is typically required. Attention to detail, time management, and the ability to collaborate across departments are crucial soft skills in this role. These competencies ensure the timely delivery of compelling proposals that meet client requirements and help organizations win new business.

What is an RFP job?

An RFP job involves preparing and managing Requests for Proposals, which are formal documents used by organizations to solicit bids from vendors or service providers. Professionals in this role typically analyze project requirements, coordinate with stakeholders, and ensure compliance with submission guidelines, often using project management tools and industry standards.

What jobs pay 2000 a day?

High-paying jobs that can earn $2,000 or more per day include specialized consulting roles, executive positions, certain medical professionals like surgeons, and some freelance or contract roles in technology, finance, or law. These positions often require advanced skills, certifications, or significant experience, and may involve long hours or high responsibility levels.

What is the difference between Rfp vs Proposal Writer?

AspectRfpProposal Writer
DefinitionRequest for Proposal, a formal document issued by organizations to solicit bids for projects or services.Professional who prepares proposals in response to Rfps, focusing on crafting compelling and compliant submissions.
Primary RoleIssuing organizations seeking bidsCreating and editing proposals to win contracts
Required CredentialsNone specific; familiarity with procurement processesWriting, communication, and industry-specific knowledge
Work EnvironmentOrganizations issuing Rfps or procurement departmentsProposal development teams, consulting firms, or freelance

In summary, an Rfp is a formal document issued by organizations to solicit bids, while a Proposal Writer is a professional who develops responses to these Rfps. Understanding the distinction helps clarify roles in the procurement process and job search strategies.

What are RFPs?

RFP stands for 'Request for Proposal.' It is a formal document that organizations use to solicit bids from vendors or service providers for a specific project or procurement. RFPs outline the requirements, scope of work, evaluation criteria, and submission instructions to ensure potential vendors understand what is needed. Responding to an RFP allows vendors to present their solutions and pricing, helping the issuing organization select the best fit for their needs.

What job makes $10,000 a month without a degree?

A sales manager or high-level sales professional can earn $10,000 or more per month through commissions and bonuses, often without requiring a college degree. Success in such roles depends on strong communication skills, industry knowledge, and a proven sales record, with some positions offering performance-based compensation that exceeds this threshold.

What are some common challenges faced by professionals working in RFP (Request for Proposal) management, and how can they overcome them?

RFP professionals often face challenges such as tight deadlines, coordinating input from multiple departments, and ensuring proposal compliance with client requirements. To overcome these challenges, strong project management skills and clear communication are essential. Many teams use proposal management software and standardized templates to streamline collaboration and increase efficiency. Building good relationships with subject matter experts also helps ensure timely and accurate information for proposals.

What jobs will be gone in the next 5 years?

For RFP (Request for Proposal) roles, automation and AI tools are likely to reduce demand for manual proposal writing and administrative tasks. Jobs involving routine document preparation and repetitive processes may decline as technology advances, emphasizing the need for skills in project management, negotiation, and technology integration. However, strategic and complex RFP roles will continue to require human expertise.
What are the most commonly searched types of Rfp jobs in Indiana? The most popular types of Rfp jobs in Indiana are:
What are popular job titles related to Rfp jobs in Indiana? For Rfp jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Rfp jobs in Indiana look for? The top searched job categories for Rfp jobs in Indiana are:
Rfp jobs near you
Infographic showing various Rfp job openings in Indiana as of June 2026, with employment types broken down into 93% Full Time, 4% Part Time, and 3% Contract. Highlights an 78% Physical, 7% Hybrid, and 15% Remote job distribution, with an average salary of $69,501 per year, or $33.4 per hour.

RFP Shredding and Scanning

School City of East Chicago

East Chicago, IN • On-site

$15.50 - $18.75/hr

Full-time

Posted 28 days ago

Job description

REQUEST FOR PROPOSALS (RFP)

Document Scanning, Digitization, and Secure Shredding Services

School City of East Chicago


1. INTRODUCTION

The School City of East Chicago (“District”) invites qualified vendors to submit sealed proposals to provide comprehensive document scanning, digitization, indexing, records management conversion, and secure shredding services.

The purpose of this RFP is to convert existing physical records into a secure, searchable digital format while ensuring compliance with applicable federal and Indiana records retention laws. The selected vendor shall provide a turnkey solution including all labor, equipment, materials, transportation, supervision, and secure destruction services.

The District does not have internal manpower available to assist with preparation, boxing, scanning, indexing, or shredding.


2. PROJECT OBJECTIVES

The District seeks to:

  • Digitize archived personnel, student, financial, and administrative records
  • Implement searchable, OCR-enabled digital files
  • Establish an organized electronic records structure
  • Reduce physical storage volume
  • Securely shred eligible records in compliance with retention schedules
  • Ensure FERPA-compliant handling of student records


3. PROJECT SCOPE

The project consists of scanning, indexing, quality control, digital delivery, and secure shredding of approximately:

  • 600–650 banker boxes, bins, and equivalent storage units
  • 5 lateral file cabinets (5 drawers each)
  • 12 vertical filing cabinets (4 drawers each)
  • Multiple oversized and specialty storage containers

Records are located primarily in:

  • Administration Building (Gym – Old Locker Room and Adjacent Areas)
  • Special Education Main Office and Storage Areas

A detailed inventory is attached as Appendix A – Project Scope & Inventory.


4. REQUIRED SERVICES

A. Document Preparation

  • Removal of staples, clips, bindings
  • Repair of torn pages (if required)
  • Sorting and batching
  • Labeling and tracking

B. Scanning & Digitization

  • Minimum 300 DPI resolution
  • OCR-enabled searchable PDFs
  • Metadata tagging (department, year, file type)
  • Indexed file hierarchy approved by District
  • Quality assurance procedures

C. Data Delivery

  • Secure electronic format (PDF or agreed format)
  • External hard drive and/or secure cloud access
  • Structured folder architecture
  • Backup copy provided
  • Documentation of indexing methodology

D. Secure Shredding

  • NAID-certified shredding preferred
  • Certificate of Destruction required
  • Secure chain-of-custody documentation
  • On-site shredding preferred where feasible

E. Compliance & Security

Vendor must demonstrate compliance with:

  • FERPA
  • HIPAA (where applicable)
  • Indiana public records retention laws
  • Data security best practices
  • Background screening of assigned personnel


5. VENDOR QUALIFICATIONS

Vendors must provide:

  • Company overview and history
  • Experience with K–12 public school districts
  • References (minimum of three public sector clients)
  • Proof of insurance (General Liability, Workers Compensation, Cyber Liability)
  • Certifications (NAID, ISO, or other applicable standards)
  • Description of staffing model


6. PROPOSAL REQUIREMENTS

Proposals must include:

A. Executive Summary

Overview of proposed approach and qualifications.

B. Technical Approach

  • Workflow description
  • Scanning methodology
  • Indexing strategy
  • Quality control process
  • Security protocols
  • Timeline for completion

C. Pricing Proposal

Provide detailed pricing including:

  • Per box scanning cost
  • Per cabinet scanning cost
  • Per image cost (if applicable)
  • OCR and indexing fees
  • Labor and preparation fees
  • Transportation fees (if off-site)
  • Secure shredding cost (per pound or per box)
  • Any optional services

All pricing must clearly identify:

  • Fixed vs. variable costs
  • Minimum volume requirements
  • Additional or contingency fees

D. Project Timeline

Provide a detailed timeline from contract execution through project completion.


7. EVALUATION CRITERIA

Proposals will be evaluated based on:

  • Experience with K–12 or public sector clients
  • Security and compliance safeguards
  • Technical approach and quality controls
  • Cost competitiveness and transparency
  • Ability to meet project timeline
  • References

The District is not obligated to select the lowest-cost proposal.


8. RFP TIMELINE

Milestone Date

RFP Issued June 1, 2026

Questions Due June 8, 2026 – 4:00 PM CST

Responses to Questions Posted June 10, 2026

Proposals Due June 15, 2026 – 2:00 PM CST

Vendor Interviews (if needed) June 22, 2026

Board Approval July 1, 2026

Project Start Date July 15, 2026


Anticipated Completion No later than October 1, 2026


Late proposals will not be accepted.


9. SUBMISSION INSTRUCTIONS

Submit electronic proposals in PDF format to:


Dr. Stacey McJunkins

Director of Human Resources

smcjunkins@ecps.org

(219) 391-4100 ext. 12341


Joe Guardiola

Human Resources Coordinator

jguardiola@ecps.org

(219) 391-4100 ext. 12013


Subject Line: RFP – Document Scanning & Secure Shredding Services


10. TERMS & CONDITIONS

  • Compliance with Indiana procurement laws is required.
  • The District reserves the right to reject any or all proposals.
  • The District may negotiate terms in its best interest.
  • Final contract award is subject to Board approval.
  • All proposal materials become property of the District.
  • Vendors must disclose any conflicts of interest.


APPENDIX A

Project Scope & Inventory

Document Scanning and Secure Shredding Services

School City of East Chicago

________________________________________

SECTION I

ADMINISTRATION BUILDING

Gym – Old Locker Room & Adjacent Areas

________________________________________

A. Lateral File Cabinets (HR / Inactive Files)

Description Quantity Drawers per Cabinet Approx. Drawer Depth

Lateral File Cabinets 3 5 drawers 38"

Lateral File Cabinets 2 5 drawers 33"

________________________________________

B. Banker Boxes – Entry Area

Description Quantity

Standard Banker Boxes 42

Large Banker Boxes 17

Banker Boxes by Lockers 3

________________________________________

C. Small Backroom – CFO/Business Files

Description Quantity

Banker Boxes – CFO/Business Files 7

Banker Box – “CFO Old Files” 1

________________________________________

D. Shower Area – Mixed Files

Description Quantity

Standard Banker Boxes 137

Large Banker Boxes 16

Specialty Boxes (23”x17”x21” – “Do Not Destroy”) 6

Title I Binders 1

________________________________________

E. Hallway / Locker Areas

Description Quantity

Standard Banker Boxes 101

Large Banker Boxes 26

Strategic Planning Books 1

Medical Files 1

Superintendent Correspondence – 21” Plastic Bins 2

Plastic Bins – 21” 3

Boxes – 19x18x16.5h 13

Boxes – 19x18x26h 13

File Cabinet – Central HS Files 1

________________________________________

F. Front of Gym – Financial Records

Description Quantity

Pay Vouchers – Standard Banker Boxes 22

Pay Vouchers – Large Banker Box 1

Audit / PO / Docket – Standard Banker Boxes 17

Audit / PO / Docket – Large Banker Boxes 11

________________________________________

SECTION II

SPECIAL EDUCATION RECORD STORAGE

________________________________________

A. Main Office – Filing Cabinets

Description Quantity Drawers per Cabinet Approx. Drawer Depth

Vertical Filing Cabinets 12 4 drawers 26"

________________________________________

B. Along Wall (Wrapped Files)

Description Quantity

Standard Banker Boxes 105

Large Banker Boxes 1

Boxes – 19x18x16.5h 5

Boxes – 14x20x15.5h 5

Boxes – 19x18x26h 1

________________________________________

C. Additional Special Education Storage

Description Quantity

Loose Banker Boxes (Across from Wall) 49

Banker Boxes (On/Under Tables) 49

________________________________________

ESTIMATED TOTAL PROJECT VOLUME

• Approximately 600–650 banker boxes, bins, and equivalent storage units

• 5 lateral file cabinets (5 drawers each)

• 12 vertical filing cabinets (4 drawers each)

• Mixed specialty and oversized boxes

Final quantities subject to verification prior to contract execution.

________________________________________

RECORD TYPES INCLUDED (NON-EXHAUSTIVE)

• Personnel files

• Student records (including Special Education records)

• Financial records (vouchers, audits, purchase orders)

• Business office files

• Superintendent correspondence

• Title I documentation

• Archived administrative records

All records must be handled in accordance with:

• FERPA requirements

• Indiana public records retention laws

• Applicable confidentiality and privacy regulations

________________________________________

SPECIAL HANDLING NOTES

• Boxes labeled “Do Not Destroy” must be scanned and returned unless otherwise directed.

• Certain financial and student records may require indexed categorization by year and department.

• Chain-of-custody documentation is required for all materials removed from District premises.

• Vendor must provide Certificate of Destruction for all shredded materials.