Resources Training Coordinator Jobs (NOW HIRING)

Advanced Personnel Resources is seeking an experienced HR Scheduling & Training Coordinator for a new opportunity with our client in the Sanford area. The Scheduling & Training Coordinator oversees workforce scheduling, construction-related training programs, and administrative operations. This role helps ensure employees are trained, compliant, and ready to meet project and job site requirements. This position serves as a central point of contact for training administration, workforce readiness, warehouse coordination, company vehicle administration, and employee transitions between project assignments. The ideal candidate is highly organized, communicates effectively with multiple stakeholders, and can manage detailed compliance records in a fast-paced construction environment.

Key Responsibilities

Scheduling and Workforce Coordination

• Assign required, project-specific training to new employees based on job-site and client requirements.
• Coordinate workforce scheduling to help maintain appropriate staffing coverage across active job sites.
• Maintain training records, certification documentation, and compliance matrices by project.
• Support employee transfers between project assignments in coordination with Human Resources and project leadership.
• Help facilitate onboarding, training completion, and role transitions for employees assigned to new projects.
• Provide management with timely updates on workforce readiness, training completion, certifications, and project assignments.

Training and Compliance Administration

• Coordinate and administer CPR, OSHA, safety, and other required training programs.
• Coordinate training sessions with internal stakeholders and third-party training providers.
• Process third-party training requests and track employee participation and completion.
• Upload completed training documentation to applicable construction-management, client, or project-compliance platforms.
• Submit required training records for client review and job-site safety-orientation approval.
• Ensure training, certification, and compliance documentation is accurate, current, and readily accessible.
• Support compliance with internal policies, project requirements, and applicable client safety standards.

Administrative and Operational Support

• Maintain accurate employee training, certification, and compliance files.
• Administer company vehicles, including assignment tracking, maintenance coordination, registration, and service scheduling.
• Track and manage company-issued tags, tools, equipment, and other assigned assets as needed.
• Serve as a primary contact for warehouse operations, including employee coordination, logistics support, and general operational needs.
• Assist with documentation, reporting, recordkeeping, and other administrative tasks supporting field operations.

Communication and Collaboration

• Serve as a liaison among employees, project managers, Human Resources, clients, training providers, and operational leadership.
• Communicate training requirements, deadlines, status updates, and workforce-readiness information clearly and professionally.
• Collaborate with project teams to identify upcoming staffing, training, certification, and compliance needs.
• Escalate missing documentation, expired certifications, scheduling conflicts, or operational issues to the appropriate stakeholders.

Qualifications

• High School Diploma or Equivalent required.
• Three to five years of experience in administrative coordination, operations support, workforce scheduling, training administration, or a related role.
• Experience supporting construction, field services, skilled trades, safety compliance, or workforce operations preferred.
• Familiarity with construction-management systems, HR information systems, learning-management systems, or related compliance platforms.
• Working knowledge of OSHA, CPR, safety training, certification tracking, and job-site compliance requirements.
• Strong organizational, multitasking, recordkeeping, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to manage confidential employee information and maintain accurate documentation.
• Proficiency with standard office software, spreadsheets, and electronic filing systems.