Reservations Executive Jobs (NOW HIRING)

Requisition No: 876324
Agency: Management Services
Working Title: RESERVATIONS COORDINATOR - 72000120
Pay Plan: Career Service
Position Number: 72000120
Salary: $51,221.56
Posting Closing Date: 06/04/2026
Total Compensation Estimator Tool
Reservations Coordinator
Division of Real Estate Development and Management
State of Florida Department of Management Services
This position is located in Tallahassee, FL.
Position Overview and Responsibilities:
This position reports to the Property Logistics Administrator and is a highly responsible technical and administrative position responsible for reservations, assisting with records management, planning, and development of policies and initiatives. The incumbent in this position works with minimum supervision and serves as the primary point of contact for the reservations process.
The incumbent in this position will follow procedures for directing applicants to the DMS website to reserve state space within DMS facilities. They will review reservation requests for compliance with applicable statutes and rules. Coordinate with the Office of General Counsel, Capitol Police, and Senior Management to implement guidelines and checklists. Reserve state grounds as available. Update calendar of events. Coordinate with Facilities Manager all events and assist building staff as needed. Prepares 22nd floor invoices (when applicable) and coordinates refunds with DMS Finance and Accounting (when applicable). Ensure reconciliation and documentation are complete and accurate. Assists with development, implementation, tracking and documentation of processes and process improvements within Property Services, including documenting procedures, best practices, forms, checklists and other tools and resources. Assists in the compilations, editing and tracking of Leasing reports. Assists with REDM's records management. This includes reviewing requests for records, maintaining control of records retention schedules, and following policy and procedures in storing or disposing of records. Performs other duties as assigned. This position will be assigned a state cell phone for business purposes only. During Legislative session, the incumbent may be required to work an alternate work schedule.
Knowledge, Skills, and Abilities:
Highly skilled at customer service.
Exceptionally organized with the ability to prioritize competing deadlines.
Knowledge of the principles and practices of reservations processes.
Ability to understand and apply applicable rules, regulations, policies and procedures.
Ability to formulate policies and procedures.
Ability to utilize problem-solving techniques.
Ability to analyze and identify operational and/or management problems.
Ability to develop various reports.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others
Ability to model behaviors of Accountability, Communication, Empowerment, Flexibility, Integrity, Respect, Teamwork.
Minimum Qualifications:
Bachelor's degree from an accredited college or university and two years related, professional experience. Experience in conference sales, event planning, public relations, or general services can substitute, on a year-for-year basis, for the required college education.
This position requires prolonged periods of time walking, standing, sedentary work and repetitive motion and ability to drive and/or fly for long distances.
Adheres to safety awareness policies in the workplace, views safety videos when presented and attends required safety meetings. Practices lessons learned on a daily basis to avoid accidents.
The Benefits of Working for the State of Florida:
State of Florida employees enjoy top tier benefits offerings including comprehensive health coverage to meet the needs of you and your family while maintaining low deductibles and low monthly out-of-pocket contributions. State employees also enjoy the option of selecting between two retirement options, including the FRS Pension Plan and the FRS Investment Plan. As an additional benefit, state employment affords you the opportunity to take part in the tuition waiver program within the state university and community college systems. For a more complete list of benefits, please click https://www.mybenefits.myflorida.com/.
Our Organization and Mission:
Under the direction of Governor Ron DeSantis, Interim Secretary Tom Berger and DMS' Executive Leadership Team, the Florida Department of Management Services (DMS) is a customer-oriented agency with a broad portfolio that includes the efficient use and management of real estate, procurement, human resources, group insurance, retirement, telecommunications, fleet, and federal property assistance programs used throughout Florida's state government. It is against this backdrop that DMS strives to demonstrate its motto, "We serve those who serve Florida."
Special Notes:
DMS is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferrable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following provided email addresses:
DMS.Ability@dms.myflorida.com
DMS.Veterans@dms.myflorida.com
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job related requirements for a position and can perform the essential functions of the position with or without reasonable accommodations. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DMS Human Resources (HR) Office at (850) 488-2707. DMS requests applicants notify HR in advance to allow sufficient time to provide the accommodation.
Successful completion of background screening will be required for this position.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS' PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans' Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
Location: