Research Study Assistant Jobs in Ridgewood, NY (NOW HIRING)

Our team members are the heart of what makes us better.

At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The Research Business Specialist provides support to Hackensack Meridian Health, Office of Research Administration, for pre/post award financial management of Clinical Trial research and ongoing support for the management of the Oncore Clinical Trial Management System (CTMS) across the HMH Network.

This position will offer a hybrid schedule. 

A day in the life of a Research Business Specialist at Hackensack Meridian Health includes:

• Conduct thorough analysis of research protocols to determine the specific protocol-required procedures, tests and timing of each procedure. High level review of the details of the schedule of events, along with the specific information in the procedural/visit descriptions and collaboration with study teams.
• Create a schedule of events in the CTMS to reflect what is required by the protocol for accurate clinical trial data capture and financial tracking.
• Develop a study-specific Excel workbook and send to research staff to collect information as needed.
• Revise the CTMS calendar based on feedback from the study team or protocol amendments.
• Enter budgets and all financial receivables in CTMS system and prepare invoicing as required by sponsor contracts.
• Work with research study staff (Investigators, Coordinators, Project Managers, etc.) to review the study protocol and develop the study budget, including the billing grid and per-patient costs and entry of information into the OnCore CTMS application.
• Obtain additional study related materials and contact sponsor for clarification as needed.
• Review study budget with research staff to ensure all relevant study costs have been included.
• Assist in developing all sponsored and internal sponsored clinical trials budgets/ Medicare Coverage Analysis.
• For industry-sponsored studies, review contract payment terms and negotiate amounts with the sponsor as needed.
• Ensure timely processing of all pre-award requirements in order to maintain a 90-day turnaround of sponsor documents.
• Compare protocol and contract documents for consistency, specifically language in the Informed Consent document.
• Acts as a liaison for HMH Network; attends finance meetings and assists other departments with global functioning details.
• Update and maintain clinical trial contract and financial data in the OnCore system.
• Update and maintain sponsor database and pre-award activity metrics.
• Work to ensure a smooth transition between pre-award and post-award project phases, including transition to post-award accountants.
• Renegotiate payments from sponsor and process contract and budget amendments as required by protocol amendments or input from PI/Coordinators/Data Analysts or Managers.
• Assist with tracking of department financials including invoice and reconciliation processes. Monitor receipt of clinical trial payments from Sponsors.
• Distribute clinical trial funds to its appropriate department and/or research accounts based on the internal budget.
• Update research accounts and provides financial activity reports to the Principal Investigators and department Administrators.
• Collaborate with fellow financial and contract administrators and others who work with clinical trials to develop best practices, standardize processes, document procedures, etc.
• Works on special projects for HMH Office of Research Administration as assigned by leadership.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Education, Knowledge, Skills and Abilities Required:

• Bachelor's degree in Accounting, Science, Healthcare or equivalent experience.
• Minimum of 4 years of experience directly related to the duties and responsibilities specified.
• Advanced Microsoft Office skills specifically in Excel.
• Ability to analyze complex situations and identify solutions.
• Ability to work effectively as a member of a team.
• Effective written and verbal communication skills; excellent interpersonal skills.
• Must be able to use basic office equipment.

Education, Knowledge, Skills and Abilities Preferred:

• Experience in clinical Research.
• Experience with billing and collection processes.
• Experience with Oncore CTMS or other CTMS systems. 

Licenses and Certifications Preferred:

• Certified Clinical Research Professional.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!      

Minimum rate of $83,782.40 Annually
HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.
The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:
Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
Experience: Years of relevant work experience.
Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
Skills: Demonstrated proficiency in relevant skills and competencies.
Geographic Location: Cost of living and market rates for the specific location.
Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.
Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.
In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.