Research Operations Assistant Jobs in Madison, WI

Academic Staff

Regular

Clinical Research Coordinator II

The Swallowing and Salivary Bioscience Laboratory (SSBL) offers a unique opportunity combining advanced research responsibilities with specialized videofluoroscopic imaging duties in a highly collaborative academic research environment. The role is well-suited for candidates with a strong interest in dysphagia research, imaging science, and translational clinical research. This position supports interdisciplinary research within the SSBL, with primary responsibility for execution, coordination, and analysis of dysphagia research studies. Approximately 80% of duties involve research support activities including videofluoroscopic image analysis, study visit coordination, data management, and research operations. The remaining 20% of duties involve operating fluoroscopy equipment during human subjects research visits, requiring appropriate radiation technologist training and credentialing.

• This position is full or part-time, 60%-100%
• This position requires work to be completed onsite, at a designated campus work location.
• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

Candidates who demonstrate the following knowledge, skills, and abilities will be given first consideration

• Strong organizational, analytical, and documentation skills
• Familiarity with clinical research regulations (e.g., IRB protocols, human subjects protections)

• Performs quality checks
• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues
• Operates radiologic equipment during dysphagia research study visits according to research protocols, imaging standards, and radiation safety regulations
• Identifies work unit resources needs and manages supply and equipment inventory levels
• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols
• May assist with training of staff
• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects more complex information, performs medical assessments, and answers varied questions under supervision of a medically licensed professional. Performs medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy
• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols
• Schedules logistics, determines workflows, and secures resources for clinical research trials
• Performs analysis of videofluoroscopic swallow study images to derive metrics as study outcomes.
• Conducts routine quality control checks and troubleshoot imaging equipment issues, ensure proper cleaning, disinfection, and safety of imaging rooms and equipment, and maintain compliance with institutional, state, and federal radiation safety requirements

School of Medicine and Public Health, Department of Medicine, Division of Geriatrics and Gerontology, Swallowing & Salivary Bioscience Laboratory

Fueled by innovation yet grounded in kindness, the Department of Medicine empowers leaders to transform medicine and improve lives everywhere. We are committed to professional fulfillment and health equity. We strive to ensure that everyone in our department understands the importance of social impact and belonging—and is empowered to champion it in all they do. Join us and be a part of supporting our nationally recognized faculty, innovative medical education programs and exceptional clinical care as we work towards our vision of healthy people and healthy communities!

At the Division of Geriatrics and Gerontology, we help older adults live their healthiest lives. We lead comprehensive education, researchand clinical programs—in partnership with our world-class university, remarkable healthsystemand regional Veterans hospital. We are innovative, collaborative and compassionate. We strive for excellence and health equity. And we make an impact in Wisconsin and beyond.

The starting salary for the position is $60,000 annually but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026

Effective July 1, 2024, the U.S. Department of Labor Fair Labor Standards Act (FLSA) requires that positions earning less than $43,888 annually be considered non-exempt under FLSA provisions for overtime. Based on these rules, if the person selected for this recruitment will earn less than the new salary threshold at July 1, 2024 ($43,888 annually), they will be an academic staff non-exempt employee, will be paid hourly and will receive overtime compensation for any hours worked over 40 in a workweek.

• Credentialed Radiologic Technologist with fluoroscopy training (e.g., ARRT certification or equivalent)
• Eligible for or currently holding appropriate Wisconsin licensure to operate fluoroscopy equipment
• Demonstrated experience operating radiologic or fluoroscopic imaging equipment
• Experience working with human research participants or in a clinical/research setting

• Experience with research, swallowing physiology, or videofluoroscopic swallowing studies
• Experience analyzing imaging data for research purposes
• Experience training or supervising student researchers
• Experience interacting with older adults and persons with cognitive impairment
• Experience with scheduling in a clinical or research setting

Bachelor’s Degree preferred; focus in communication sciences and disorders, health sciences, biology, radiologic sciences, or related discipline preferred

Laure Bihannic, bihannic@wisc.edu

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal OpportunityEmployer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgroundsand encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
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