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Reporting Coordinator Jobs in Indiana (NOW HIRING)

CFS

Project Coordinator

Whitestown, IN

$25 - $27/hr

... reporting, and management support functions • Opportunity to work closely with Division Managers ... Project Coordinator: • Enter and maintain job cost data and project tracking information ...

Faith Technologies

Project Coordinator

Lebanon, IN · On-site

Processes miscellaneous paperwork and reports (i.e., job cost reports, weekly pending projects ... Oversees coordination of special events (i.e., Branch Meetings, Trainings, lunches, etc.

JLL

Building Technology Coordinator

Indianapolis, IN · Remote

$76K - $114K/yr

Remote, M-F 8 AM - 5 PM Reports to: Head of Smart Building Services, Americas Estimated ... The Building Technology Coordinator provides process coordination and tracking capacity for ...

New

Brickforce Staffing

Safety Coordinator

Indianapolis, IN · On-site

$23 - $25/hr

Work well with the management team to review accident reports and develop safety initiatives as required by management team. Qualifications and skills: * Some prior experience as a Safety Coordinator ...

Clean Team

Staffing Coordinator

Evansville, IN · On-site

$17.75 - $22.75/hr

Weekly Reporting - Prepare and submit reports covering new hires, terminations, referrals, and applicant communication. * Payroll Coordination - Work with payroll to remove inactive employees from ...

Clean Team

Staffing Coordinator

Evansville, IN · On-site

$17.75 - $22.75/hr

Weekly Reporting - Prepare and submit reports covering new hires, terminations, referrals, and applicant communication.Payroll Coordination - Work with payroll to remove inactive employees from ...

Clean Team

Staffing Coordinator

Evansville, IN · On-site

$17.75 - $22.75/hr

Weekly Reporting - Prepare and submit reports covering new hires, terminations, referrals, and applicant communication. * Payroll Coordination - Work with payroll to remove inactive employees from ...

Selerix

EDI Coordinator

Indianapolis, IN · On-site +1

Indianapolis, IN Reports To : Director, EDI Job Summary The EDI Coordinator is the entry point into the EDI job family at Selerix. This role provides the coordination and communication backbone that ...

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All JobsReporting JobsReporting Coordinator JobsReporting Coordinator Jobs in Indiana

Reporting Coordinator information

What are some common challenges reporting coordinators face when managing multiple data requests from different departments?

Reporting Coordinators often juggle simultaneous requests from various teams, each with unique data needs and deadlines. Balancing these priorities requires strong organizational skills and clear communication to set expectations and manage timelines. Coordinators must also ensure data accuracy and consistency across reports, which can be challenging when working with information from multiple sources. Collaborating closely with both technical and non-technical colleagues helps streamline the process and minimize errors.

What does a reporting coordinator do?

A Reporting Coordinator is responsible for collecting, organizing, and distributing data and reports within an organization. They ensure that information is accurate, timely, and presented in a clear format for management or clients. Their duties often include maintaining databases, preparing regular and ad hoc reports, and collaborating with various departments to gather necessary information. Strong attention to detail, proficiency in spreadsheet and reporting software, and effective communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a reporting coordinator?

To thrive as a Reporting Coordinator, you need strong analytical skills, attention to detail, and a background in data management or business administration. Familiarity with data visualization tools (such as Tableau or Power BI), advanced Excel skills, and experience with database systems are typically required. Excellent organizational abilities, clear communication, and problem-solving mindset set top performers apart in this role. These skills ensure the accurate and timely delivery of reports that support data-driven decision-making within an organization.
What are the most commonly searched types of Reporting jobs in Indiana? The most popular types of Reporting jobs in Indiana are:
What are popular job titles related to Reporting Coordinator jobs in Indiana? For Reporting Coordinator jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Reporting Coordinator jobs in Indiana look for? The top searched job categories for Reporting Coordinator jobs in Indiana are:
What cities in Indiana are hiring for Reporting Coordinator jobs? Cities in Indiana with the most Reporting Coordinator job openings:
Reporting Coordinator jobs near you
Infographic showing various Reporting Coordinator job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 12% Part Time, 1% Temporary, and 4% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Facilities Office Coordinator (Facility Operations Coordinator)

Indiana University

South Bend, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 28 days ago

Job description

The Office Coordinator serves as the central administrative resource for the Facilities department, ensuring efficient coordination of maintenance operations, customer service, purchasing, work order management, and communication that supports a safe, functional, and welcoming campus environment.
Department Specific Responsibilities
  • Serves as the primary point of contact for the Facilities (Physical Plant) office, responding to service requests from faculty, staff, students, vendors, and campus visitors.
  • Coordinates and monitors preventive maintenance, corrective maintenance, and campus work orders to ensure timely completion and follow-up.
  • Schedules maintenance activities, contractor visits, inspections, and departmental meetings while maintaining efficient communication with internal and external stakeholders.
  • Maintains records related to facilities operations, including work orders, purchase requests, invoices, vendor documentation, keys, and building access records.
  • Assists with procurement activities by preparing purchase requisitions, tracking orders, reconciling invoices, and maintaining departmental budgets and expenditures.
  • Coordinates office support for maintenance projects, capital improvements, and departmental initiatives.
  • Maintains departmental files, reports, and operational documentation while ensuring compliance with university record retention requirements.
  • Supports emergency response activities by communicating facility issues, documenting incidents, and coordinating responses with appropriate campus departments.
  • Assists with tracking environmental health and safety inspections, fire and life safety documentation, and regulatory compliance records.
  • Prepares reports using facilities management systems, Microsoft Excel, and other university software to support operational planning and decision making.
  • Coordinates building access requests, key control documentation, and communication between Facilities, Public Safety, and campus departments.
  • Provides general administrative support for Facilities leadership, including correspondence, scheduling, purchasing, meeting preparation, and special projects.
General Responsibilities
  • Coordinates building maintenance projects such as maintenance planning, security/access control, and emergency response. Coordinates fire and life safety, environmental safety procedures, and planning with university personnel and external agencies where required.
  • Relays reported problems to the appropriate maintenance staff and may assist with periodic scheduled and ad hoc inspections to identify cleaning and property maintenance needs.
  • Assists with preparing estimates for repairs in order for fiscal staff to ensure building maintenance falls within allocated budget with an emphasis on cost-containment.
  • Participates in aspects of project development, budget, implementation, and completion.
  • Coordinates fulfillment of work orders for corrective action and routine maintenance; monitors progress, escalating complex matters as needed.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • High school diploma or equivalent (such as HSED or GED)
Preferred
  • Associates degree in Business Administration, Office Administration, Public Administration, Facilities Management, or a related field
WORK EXPERIENCE
Required
  • 2 years in facilities management, project management, business operations, or related field
Preferred
  • 3 years of progressively responsible administrative or office coordination experience.
  • Experience supporting facilities management, maintenance operations, construction, public works, higher education, healthcare, manufacturing, or similar operational environments.
  • Experience coordinating work orders, scheduling maintenance activities, or supporting skilled trades personnel.
  • Experience with purchasing, procurement, invoice reconciliation, or budget tracking.
  • Experience working in higher education or another large, decentralized organization is preferred.
SKILLS
Required
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrated time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast paced, dynamic environment.
  • Highly thorough and dependable.
Preferred
  • Experience working with ERP systems (PeopleSoft, Workday, SAP, Banner, etc.) or computerized maintenance management systems.
  • Experience coordinating multiple work requests in a fast-paced facilities, maintenance, construction, or operations environment.
  • Strong customer service skills with the ability to communicate professionally with faculty, staff, students, contractors, and vendors.
  • Excellent organizational and time-management skills with the ability to prioritize competing deadlines.
  • Proficiency with Microsoft Office, particularly Excel, Outlook, Word, and Teams.
  • Experience using computerized maintenance management systems (CMMS) or work order management software.
  • Knowledge of purchasing, invoice processing, and budget tracking.
  • Strong attention to detail and ability to maintain accurate records.
  • Ability to exercise sound judgment and maintain confidentiality.
  • Ability to work independently while collaborating effectively with multiple departments.
Working Conditions / Demands
This role requires both sedentary work and the ability to move about, sometimes quickly, for long periods of time. It requires moving heavy objects, providing support for heavy objects, and performing strenuous labor under adverse field conditions. The ability to use tools, operate machinery, and to complete construction projects with precision and accuracy is required. The person in this role must be able to perform the essential tasks with or without an accommodation.
Work Location
IU South Bend Campus
South Bend, Indiana
Advertised Salary
Salary Range: $36,400 - $41,600.00/ per year
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: Engineering, Trades & Facility
Job Family: Facility Management
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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