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Remote Workflow Management Jobs in Austin, TX (NOW HIRING)

Aledade

Brand Manager, Remote

Austin, TX · On-site +1

$115K - $135K/yr

Oversee incoming brand requests and optimize workflows. Maintain brand consistency across assets ... Strong project management skills with ability to handle multiple initiatives simultaneously

AO Globe Life

Be Seen First

Remote Life Insurance Sales

Austin, TX · Remote

$5.0K - $20K/mo

Manage your own schedule and workflow remotely What Makes This Opportunity Different * Fully remote -- work from anywhere * Flexible schedule (minimum 30 hrs/week) * Warm leads provided -- no cold ...

AO Globe Life

Be Seen First

Remote Life Insurance Sales

Austin, TX · Remote

$5.0K - $20K/mo

Manage your own schedule and workflow remotely What Makes This Opportunity Different * Fully remote -- work from anywhere * Flexible schedule (minimum 30 hrs/week) * Warm leads provided -- no cold ...

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All JobsWorkflow Management JobsRemote Workflow Management JobsRemote Workflow Management Jobs in Austin, TX

Remote Workflow Management information

What are the key skills and qualifications needed to thrive in remote workflow management, and why are they important?

To thrive in Remote Workflow Management, you need strong organizational skills, experience in project coordination, and typically a background in business administration or a related field. Familiarity with workflow automation tools like Asana, Trello, or Monday.com, and proficiency in collaboration platforms such as Slack or Microsoft Teams, are commonly required. Excellent communication, time management, and problem-solving abilities help professionals stand out in this role. These skills are crucial for maintaining productivity, ensuring seamless team collaboration, and effectively managing projects in a remote environment.

What are some common challenges faced in remote workflow management and how can they be addressed?

A common challenge in remote workflow management is maintaining clear communication and visibility across distributed teams. Without in-person interactions, it can be easy for tasks to fall through the cracks or for team members to feel disconnected. To address this, it's important to implement robust project management tools, establish regular check-ins, and set clear expectations for deliverables and deadlines. Fostering a culture of transparency and encouraging proactive updates also help ensure that workflows stay on track and everyone remains aligned.

What is the difference between Remote Workflow Management vs Remote Project Coordinator?

AspectRemote Workflow ManagementRemote Project Coordinator
Primary RoleOversees and optimizes workflows across teams and projectsCoordinates project activities, schedules, and communication
Required SkillsProcess optimization, tools management, team collaborationCommunication, scheduling, stakeholder coordination
Work EnvironmentRemote, often across multiple departments or projectsRemote, focused on specific projects or client deliverables
Common CertificationsWorkflow management tools certifications, project management basicsProject management certifications like CAPM or PMP (optional)

Remote Workflow Management focuses on streamlining and overseeing entire workflows, ensuring efficiency across multiple projects. In contrast, Remote Project Coordinators handle specific project tasks, schedules, and communication. Both roles often work remotely within the same industry, but their responsibilities and skill sets differ significantly.

What is remote workflow management?

Remote workflow management refers to the process of organizing, monitoring, and optimizing work tasks and processes for teams that operate outside of a traditional office environment. It involves using digital tools and software to coordinate tasks, communicate, and ensure productivity across distributed team members. Effective remote workflow management helps maintain project timelines, improve collaboration, and track progress regardless of where team members are located.
What are popular job titles related to Remote Workflow Management jobs in Austin, TX? For Remote Workflow Management jobs in Austin, TX, the most frequently searched job titles are:
What job categories do people searching Remote Workflow Management jobs in Austin, TX look for? The top searched job categories for Remote Workflow Management jobs in Austin, TX are:
What cities near Austin, TX are hiring for Remote Workflow Management jobs? Cities near Austin, TX with the most Remote Workflow Management job openings:
Remote Workflow Management jobs near you
Infographic showing various Remote Workflow Management job openings in Austin, TX as of July 2026, with employment types broken down into 69% Full Time, 12% Part Time, and 19% Contract. Highlights an 100% Remote job distribution.

Virtual Assistant: Provider Operations Coordinator - Recruiting, Onboarding & Payroll [Remote]

Legion Health

Austin, TX • Remote

$5 - $15/hr

Full-time

Medical

This job post has expired today. Applications are no longer accepted.

Job description

About Legion Health

  • Legion Health is building fast, affordable, high-quality mental health care at scale.

  • We are an AI-native psychiatry network where clinicians provide care directly to patients.

  • Our operations and technology systems help remove administrative friction so providers can focus on patient care.

Role Logistics

  • Job Type: Full-time contract

  • Location: Fully remote

  • Work Hours: 1:00 PM to 9:30 PM Central Time

  • Compensation: $5-$15 per hour, based on experience

  • Ideal Experience: 2+ years in operations, recruiting coordination, healthcare administration, payroll support, or virtual assistant work

The Opportunity

  • This is not a generic assistant role.

  • You will help keep Legion’s provider operations engine running smoothly.

  • You will support provider recruiting, onboarding, provider management, and payroll preparation.

  • The right person is organized, proactive, comfortable with spreadsheets, and excellent at follow-through.

  • This is a strong fit for someone who enjoys checklists, healthcare operations, provider communication, and detail-heavy workflows.

Responsibilities

  • Manage provider recruiting coordination, including:

    • Candidate tracking

    • Interview scheduling

    • Application follow-ups

    • Hiring record updates

  • Support provider onboarding, including:

    • Collecting required documents

    • Tracking onboarding checklist completion

    • Following up on missing items

    • Coordinating internal handoffs

    • Making sure providers are ready to start

  • Maintain provider operations trackers, including:

    • Provider rosters

    • Onboarding status

    • Active and offboarding providers

    • State coverage

    • Collaborating physician relationships

    • Credentialing or payer status

  • Communicate with providers through Slack, email, and internal systems.

  • Support weekly payroll preparation, including:

    • Gathering provider pay inputs

    • Reviewing visit counts

    • Checking no-shows and late cancellations

    • Updating pay sheets

    • Validating payroll trackers

    • Escalating discrepancies before payroll is finalized

  • Coordinate across recruiting, credentialing, clinical operations, billing, and payroll.

  • Document processes and improve SOPs so workflows become cleaner and easier to repeat.

  • Handle sensitive healthcare and payroll information with confidentiality and care.

You’ll Be Successful If You Are

  • Extremely organized and reliable

  • Strong with spreadsheets, trackers, and checklists

  • Detail-oriented with names, dates, pay periods, counts, and status fields

  • Clear and professional in written English

  • Comfortable following up with clinicians and internal teammates

  • Able to move quickly without sacrificing accuracy

  • Proactive about spotting missing information or unclear ownership

  • Calm under pressure in a fast-moving startup environment

  • Careful with sensitive information and HIPAA-aware

Ideal Background

  • 2+ years in one or more of the following:

    • Healthcare operations

    • Recruiting coordination

    • Provider onboarding

    • Payroll support

    • HR administration

    • Executive assistant or virtual operations support

  • Strong preference for experience supporting:

    • Clinicians

    • Healthcare providers

    • Contractors

    • Remote teams

  • Bonus points for experience with:

    • Google Sheets

    • Slack

    • Ashby or another ATS

    • Healthie or another EHR

    • Looker Studio

    • Stripe

    • Payroll or invoice workflows

    • Telehealth, behavioral health, credentialing, billing, or provider operations

This Role Is Not a Fit If You

  • Prefer only patient-facing support

  • Dislike spreadsheets, trackers, or reconciliation work

  • Need the same exact workflow every day

  • Wait for instructions instead of proactively following up

  • Are casual with deadlines, documentation, or payroll accuracy

Compensation & Benefits

  • Hourly Compensation: $5-$15 per hour, based on experience

  • Work Setup: Fully remote

  • Schedule: 8:00am - 5:00pm US Central Time

  • Impact: Help build the provider operations foundation that lets clinicians focus on patient care

  • Growth: Opportunity to grow into broader ownership across provider operations, onboarding, recruiting coordination, or payroll operations

Hiring Process

  • Resume and application review

  • Initial interview

  • Practical operations exercise using a sample tracker or onboarding/payroll scenario

  • Final interview

  • Reference check

Equal Employment Opportunity

  • Legion Health is an Equal Opportunity Employer.

  • We welcome applicants from all backgrounds and are committed to building an inclusive, respectful, and high-performing team.