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Title: CAPPS  Peoplesoft Financials Travel & Expense Analyst
Job: 304FM202736
Agency: Texas Comptroller of Public Accounts 
Location: LBJ State Office Building, 111 E. 17th Street, Austin, Texas 78711
Telework Policy: 100% Remote
Job Details: 
Texas Comptroller of Public Accounts requires the services of 2 Systems Analyst 3, hereafter referred to as Candidate(s), who meets the general qualifications of Systems Analyst 3, Applications/Software Development and the specifications outlined in this document for the Texas Comptroller of Public Accounts.
All work products resulting from the project shall be considered "works made for hire" and are the property of the Texas Comptroller of Public Accounts  and may include pre-selection requirements that potential Vendors (and their Candidates) submit to and satisfy criminal background checks as authorized by Texas law. Texas Comptroller of Public Accounts will pay no fees for interviews or discussions, which occur during the process of selecting a Candidate(s).
Services Overview. The selected Vendor's Candidate will be part of CPA's Fiscal Management Statewide Fiscal Systems team, supporting the Centralized Accounting and Payroll/Personnel System (CAPPS) Program. The CAPPS Program for this engagement comprises the following components: HR/Payroll (inclusive of Recruit functionality), Financials, STARR, and all ancillary systems. The selected Vendor's Candidate must be adaptable and able to learn and integrate new systems and platforms as needed, such as CGI Advantage.
CAPPS System Defined. CAPPS Financials is the State of Texas Enterprise Resource Planning (ERP) system, built on Oracle PeopleSoft Financial Supply Chain Management (FSCM) version 9.2, Image 53. The system includes General Ledger, Accounts Payable, Purchasing/Requisition, Asset Management, Commitment Accounting, Travel & Expense, Project Costing, Contracts, Grants, Inventory, Cash Receipts and AR/Billing. 
Annual Professional Training Requirement. In addition to other CPA training requirements, the following professional training requirement applies on an annual basis during the CPA Contract Term, including each renewal term, under the CPA Contract resulting from this solicitation:
•          For no compensation from CPA, the selected Vendor's Candidate shall be required to complete a minimum of ten (10) hours of professional training in a relevant area of expertise associated with the Services provided under the CPA Contract. 
•          The professional training, as determined by the Vendor and/or the selected Vendor's Candidate, shall be conducted and completed by the selected Vendor's Candidate on personal time. If the professional training is intended to be conducted during the CPA-approved work schedule, the selected Vendor's Candidate must coordinate the associated time off with the CPA Supervising Manager, as applicable. 
•          The Vendor and/or the selected Vendor's Candidate shall be fully responsible for all associated costs, including but not limited to tuition, materials, conference fees, and/or travel expenses. CPA will not approve or make payment for any hours associated with the professional training requirement. 
Position Requirements. The CPA Work includes, but is not limited to, the following:
•       Performing highly advanced (senior-level) consultative services and functional assistance work related to supporting the CAPPS Program.
 
•       Responsible for functional CAPPS Travel and Expense (T&E) module subject matter expertise, including, but not limited to:
o  Module coordination and Expertise
o  Production Support and Issue Resolution
o  Configuration and Maintenance
o  Business Process Leadership
o  Change Management and Enhancements
o  Testing (Functional and UAT coordination)
o  Integrations with other Modules
o  Compliance and Policy Alignment
o  Training and User Support
o  Reporting and Analytics
o  Release Management and Patch Release
•       Responsible for functional configuration skills, including, but not limited to:
o  Travel & Expenses Business Unit setup
o  Expense Types and Expense Categories
o  Expense Report and Cash Advance configuration
o  Travel Authorization setup
o  Per Diem and Mileage rate configuration
o  Corporate Credit Card integration
o  Approval Workflow and Routing rules
o  Tax configuration
o  Accounting defaults and ChartField mapping
o  Integration with Accounts Payable and General Ledger
o  CAPPS Systems Codes Configuration
 
 
•       Responsible for technical skillsets for applicable tools, including, but not limited to:
o  Understanding Application Designer (records, fields, pages, components)
o  SQR and BI Publisher report customization
o  SQL Proficiency 
o  Understanding of PeopleSoft security, inclusive of State of Texas multitenancy requirements
o  Planning, designing, developing, implementing, supporting, and maintaining the information technology security measures to safeguard system information.
•       Responsible for monitoring all CAPPS T&E batch jobs, including, but not limited to:
o  Tracking job schedules
o  Monitoring job execution
o  Detecting and responding to failures
o  Validating output
o  Managing dependencies
o  Performance tuning
o  Documentation
o  Proper communication and escalation
o  Ensuring compliance when schedules must be altered
 
•       Responsible for tools and environment knowledge, including, but not limited to:
o  PUM (PeopleSoft Update Manager) and Change Assistant 
o  Fluid UI changes and page navigation 
o  Lifecycle management and selective adoption 
o  Elasticsearch/Search Framework 
o  Data migration and compare reports
•       Responsible for cross-functional collaboration, including, but not limited to:
o  Strong problem-solving and troubleshooting 
o  Requirements gathering for applicable break/fix or system enhancements 
o  Documentation and testing (UAT, regression testing) 
o  Incident management in systems like ServiceNow and BOSSDesk, with the ability to keep multiple systems synchronized with timely updates
o  Communication skills when working with policy personnel, other analysts, 100+ agencies, and our Managed Services Tier 3 vendor.
•       Understanding and accounting for interdependence on legacy systems (USAS, TINS, etc.).
•       Providing structured cross-training to support junior analyst capability growth.
•       Providing comprehensive training and support to agency personnel in accordance with established requests and organizational requirements.
•       Responsible for project-level coordination and participation, including, but not limited to:
 
o  Expansions that include additional module implementations or enhancements for agencies
o  Understanding and accounting for interdependence on legacy systems (USAS, TINS, etc.).
o  Cyclic processes such as fiscal year-end.
o  State of Texas legislative changes, federal mandates, and third-party integrations.
o  Performs all duties following CPA’s processes, policies, and procedures within project scope and on schedule in accordance with milestones, deliverables, and due dates.
 
•       Responsible for coordination of the Fiscal Year-End, including but not limited to:
o  Planning, scheduling, and communicating
o  Reconciliations and Verifications
o  System Configurations and Maintenance
 
•       Responsible for the CAPPS Financials functional design phase, which includes creating and/or reviewing Functional Design Documents (FDDs), performing functional configuration system changes, and other functional activities assigned. Functional configurations include, but are not limited to, PeopleSoft delivered features (e.g., Page and Field Configurator, Drop Zones, Event Mapping, Page Composer, and others).
•       Performs all duties following CPA’s processes, policies, and procedures within project scope and on schedule in accordance with milestones, deliverables, and due dates.
•       Provides Level 2 Service Desk support, including complex ticket handling, advanced troubleshooting, clear documentation, and basic system configuration, all following established, auditable processes in coordination with a Managed Services vendor responsible for Tier 3 work.
•       Responsible for ensuring that all digital products and content meet WCAG 2.1 accessibility standards. This includes maintaining perceivable, operable, understandable, and robust experiences for all users, regularly reviewing content for compliance, and implementing updates or remediation whenever accessibility issues are identified.
•       Works under minimal supervision, relying on experience and judgment to plan and accomplish goals, independently performing a variety of complicated tasks.  Established processes and procedures must be followed.
•       Responsible for overseeing and acting as the first line of support to ensure that only accurate data is produced, security, including multi-tenancy, is enforced, that the system performs efficiently, and that all applicable policies are enforced.
•       Performs all work in accordance with Information Technology Infrastructure Library (ITIL) principles and practices for IT activities such as IT service management (ITSM) and IT asset management (ITAM) that focus on aligning IT services with the needs of the business.
•       Actively participates in CPA’s Major Incident Management (MIM) process for P1 and P2 incidents according to module responsibilities.
•       Participates in Disaster Recovery and Upgrade Testing activities.
•       Makes presentations at CAPPS User Groups and the CAPPS Steering Committee as requested.
•       Participates as directed in an annual SOC-1 attestation audit designed to ensure that controls are effectively designed and operated to ensure the accuracy and security of all information contained/processed via CAPPS. Any enhancements, process changes, or system fixes consider security, availability, processing integrity, confidentiality, and privacy as solutions are suggested, approved, and implemented.
•       Performing other related Work as assigned.
 Minimum Requirements:
Candidates that do not meet or exceed the minimum stated requirements (skills/experience) will be displayed to customers but may not be chosen for this opportunity.YearsRequired/PreferredExperience10RequiredExtensive knowledge and understanding of State of Texas applicable policies.10RequiredExtensive technical skillsets needed with App Designer, Integration Broker, assorted SQR/SQL, BI Publisher, SAP Business Objects, etc. to support functional responsibilities.10RequiredExtensive knowledge and experience performing system configuration changes.10RequiredExperience working with the Expenses module of PeopleSoft FSCM version 9.28RequiredExtensive knowledge supporting and providing oversight with batch jobs, i.e., Run My Jobs (RMJ)8RequiredExtensive knowledge of security best practices, NIST standards, and multi-tenancy applicability for a statewide ERP instance.8RequiredExtensive Texas public sector experience, directly working for or supporting a large network (30 or more) of Texas state government agencies8RequiredExtensive experience creating and managing a strategic roadmap by combining strong planning skills, functional insight, and effective cross-functional communication8RequiredExtensive familiarity with support tools such as PUM, Fluid and Elastic Search8RequiredExperience performing functional project management activities in support of CPA’s CAPPS program8RequiredExperience providing Tier 2 Service Desk Support for a large network (30 or more) of agencies with a Managed Services vendor providing Tier 3.8RequiredExperience participating in Disaster Recovery exercises.8RequiredExperience preparing and presenting executive-level presentations.8RequiredExperience gathering and presenting applicable data in support of a variety of audits and open records requests.8RequiredExtensive experience supporting the CAPPS Financials tower in PeopleSoft FSCM version 9.28RequiredExperience developing requirements, analyzing, designing, developing, testing, and implementing components of two or more of CPA's statewide systems: CAPPS, TINS, SPA, and USAS8RequiredExperience planning and coordinating the Fiscal Year Process at a statewide level6