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Remote Secretary Jobs in Miami, FL (NOW HIRING)

FullHR, Inc

State Compliance Associate

Miami, FL · On-site +1

$60K - $80K/yr

Remote - United States Reports to: Compliance Operations Manager Compensation: $60,000-$80,000/year ... Process new state registrations with the Secretary of State, Department of Revenue, Department of ...

FullHR, Inc

State Compliance Associate

Miami, FL · Remote

$60K - $80K/yr

Remote -- United States Reports to: Compliance Operations Manager Compensation: $60,000-$80,000 ... Process new state registrations with the Secretary of State, Department of Revenue, Department of ...

All JobsSecretary JobsRemote Secretary JobsRemote Secretary Jobs in Miami, FL

Remote Secretary information

See Miami, FL salary details

$23.4K

$43.9K

$60.3K

How much do remote secretary jobs pay per year?

As of Aug 25, 2026, the average yearly pay for remote secretary in Miami, FL is $43,944.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,900.00 and $50,200.00 per year, depending on experience, location, and employer.

What is a remote secretary?

Remote secretaries are administrative professionals who perform office and clerical duties from a location outside the traditional workplace, often from home or another remote site. They handle tasks such as scheduling appointments, managing correspondence, organizing files, and supporting executives or teams virtually. With advancements in technology, remote secretaries use various digital tools to communicate, collaborate, and manage information efficiently. This role is increasingly popular as businesses embrace remote and flexible work arrangements.

What does a remote secretary do?

A remote secretary, or virtual assistant, performs the same administrative functions of an in-house receptionist or secretary, but in a remote capacity. You work from home and handle clerical tasks for an office, department, or client. Responsibilities include managing correspondence, making and receiving phone calls, overseeing the office schedule and appointment books, and other duties as necessary. You may perform specialized tasks or assist your employer with various tasks depending on your experience and the type of organization or client you work for, such as writing real estate listings for a realtor’s office or editing legal documents for a law firm.

What are the key skills and qualifications needed to thrive as a remote secretary, and why are they important?

To thrive as a Remote Secretary, you need strong organizational, time management, and administrative skills, often supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, cloud-based collaboration tools, and virtual meeting platforms is typically required. Excellent written and verbal communication, discretion, and proactive problem-solving are key soft skills in this role. These abilities ensure efficient support for executives and teams, smooth virtual operations, and effective remote communication.

How does a remote secretary typically manage communication and scheduling across different time zones?

As a remote secretary, coordinating with clients or teams in various time zones is a common challenge. To manage this, secretaries often rely on digital calendars with time zone features, clear communication protocols, and scheduling tools like Google Calendar or Microsoft Outlook. Being proactive in confirming meeting times and using shared platforms helps ensure everyone stays on the same page. Strong organizational skills and attention to detail are essential for avoiding miscommunications and ensuring smooth operations.

What is the difference between Remote Secretary vs Virtual Assistant?

AspectRemote SecretaryVirtual Assistant
CredentialsBasic administrative skills, sometimes certifications in office softwareVaries; often similar, may include specialized skills or certifications
Work EnvironmentHome or remote office, supporting specific organizationsHome-based, supporting multiple clients or projects
Employer UsageTypically employed directly by a company or organizationUsually freelance or contracted, supporting various clients
Common Search IntentFinding dedicated administrative support remotelySeeking flexible, multi-tasking support for various tasks

The main difference between a Remote Secretary and a Virtual Assistant lies in their typical roles and employment setup. Remote Secretaries usually work directly for a single organization providing administrative support, while Virtual Assistants often serve multiple clients on a freelance basis, offering a broader range of services. Both roles require similar skills and credentials, but their work environments and employer relationships differ.

More about Remote Secretary jobs

What are the most commonly searched types of Secretary jobs in Miami, FL?

The most popular types of Secretary jobs in Miami, FL are:

What are popular job titles related to Remote Secretary jobs in Miami, FL?

For Remote Secretary jobs in Miami, FL, the most frequently searched job titles are:

What job categories do people searching Remote Secretary jobs in Miami, FL look for?

The top searched job categories for Remote Secretary jobs in Miami, FL are:

What cities near Miami, FL are hiring for Remote Secretary jobs?

Cities near Miami, FL with the most Remote Secretary job openings:

Remote Secretary jobs near you
Infographic showing various Remote Secretary job openings in Miami, FL as of August 2026, with employment types broken down into 50% Full Time, and 50% Contract. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $43,944 per year, or $21.1 per hour.

State Compliance Associate

Miami, FL • On-site, Remote

FullHR, Inc
Insurance Services • 51 - 200 employees
Learn more about FullHR, Incexternal

$60K - $80K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

State Compliance Associate - Remote (United States)
Location: Remote - United States Reports to: Compliance Operations Manager Compensation: $60,000-$80,000/year, based on experience, qualifications, and location
Benefits: Health insurance through United Healthcare, plus dental and vision through Guardian. A flexible, generous PTO policy, 401(k) plan, and a MacBook Air provided for work.
Why AbstractOps
Every company that hires remotely ends up doing business in dozens of states - and every state has its own registration, filing, and tax rules. Get it wrong, and the bill comes due in fines and penalties. AbstractOps takes that burden off founders, HR leaders, and accountants by:
  • Automating registrations and filings, so nobody's spending hours on hold with a state agency or guessing at requirements
  • Centralizing every email, physical mail piece, login, account number, and action item in one place
  • Giving clients control - full visibility into compliance status, so issues get caught and fixed before they escalate
About the Role
Think of our product as mission control for state compliance. Clients store their corporate information, track where they have a state nexus, submit requests (registrations, closures, amendments), get reminded of due dates, and review every piece of state correspondence - email and snail mail - in one interface. Our AI helps flag anomalies and translate the occasional scary-looking state notice into plain English.
But the product alone doesn't make this work - our Compliance Associates do. You're the expert layer that turns "organized software" into "zero-stress compliance." Clients get a single point of contact instead of a folder of scattered emails and spreadsheets, and the result, from where they sit, is that it just works.
This is a hybrid role, and deliberately so: half state compliance execution, half account management. On the compliance side, your work breaks down into four clear buckets - state registrations, annual reports, state closures, and resolving state notices. On the relationship side, you're the primary point of contact for a dedicated portfolio of clients, guiding them through anything state-compliance-related.
To be clear: this isn't an HR generalist or general business-ops role. It's a dedicated, specialized state compliance position - a great fit for someone from an HR, compliance, or payroll background who also genuinely likes working directly with people and wants room to grow.
What You'll Do
  • Process new state registrations with the Secretary of State, Department of Revenue, Department of Labor, and municipalities
  • Manage ongoing compliance - annual report filings, franchise tax filings, account closures, and address updates
  • Triage and resolve state notices - review each one as it arrives, determine the right course of action, and close it out in our product
  • Be the key contact for a dedicated book of clients as their dedicated compliance account manager: advise on state notices, run Quarterly Business Reviews, and meet with them as needed
  • Collaborate with a small, hands-on team - we back each other up whenever someone needs help
  • Document as you go - capture changes with state agencies and new processes so the team (and the product) keeps getting better
What We're Looking For
  • Experience with payroll tax and/or entity compliance across U.S. state agencies
  • Comfort owning a dedicated book of clients - you know that fast, accurate work and clear communication directly drive retention
  • Strong organizational and written/verbal communication skills
  • Ability to work independently and prioritize across multiple clients and deadlines
  • An eye for detail - a misplaced comma bothers you
  • Adaptability and a bias toward figuring out solutions rather than waiting for them
  • A love of process - you enjoy making repetitive work simpler and airtight
  • Comfort with a tech-forward workflow: Slack internally, Pylon for client email, and the AbstractOps platform for all client data, requests, and deadlines
Nice to Have
  • Familiarity with how different state agencies operate - Secretary of State, Department of Labor, Department of Revenue, and municipalities in particular
  • Hands-on registration experience across a wide range of states and agency types
  • An interest in using software to automate parts of the work - it's only getting easier to do

Apply