Remote Secretary Jobs in Edison, NJ (NOW HIRING)

Department: Accounting and Financial Management

About Us:

Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr offers a diverse group of mentors, colleagues, and friends, and strong leadership that provides support and encouragement for career growth.

The Billing Specialist is responsible for all aspects of client bill preparation in support of billing lawyers and secretaries, including the ability to work with the client accounting software and other applications that are used to process bills. This position also provides time and billing application support to users firm wide. This position is remote if located in a state with a Ballard presence.

Why Join Us?

• Innovative Work Environment: Become part of a forward-thinking firm that enjoys substantial support and visibility from the firm’s executive leadership.
• Professional Development: Take advantage of continuous learning opportunities and avenues for career growth.
• Inclusion: Join a Business Resource Group and share cultural, experiential, or job-related interests, experiences, and/or backgrounds.
• Impactful Contributions: Play a pivotal role in developing industry-leading solutions that make a significant difference in legal practice and client service.

Your Role:

As a Billing Specialist within our Billing team, you will:

• Perform all the steps necessary for creating attorney’s bills from printing the Proformas/Prebills, to the final delivery of the bill (e-mail or e-bill), including but not limited to, making edits, researching issues, formatting bills and getting necessary approvals.
• Assist lawyers and secretaries with analysis on clients as requested, including time and billing reports.
• Collaborate with the Billing Team, Pricing Team, Accounts Receivable Team, General Ledger Team, and the Conflicts Group on various issues. These include maintaining discounts and rates, responding to billing lawyer requests for additional historical information, managing transfers of funds from escrow, updating the status of temporary files, and making changes to billing addresses.
• Navigate vendors’ websites proficiently in various capacity, including Invoice submission, AR Review and Rate Processing.

What We’re Looking For:

• Growt h Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Teamwork Skills:  Able to work in a collaborative team environment as well as independently.

Required Experience:

At least two years of high-volume time and billing experience in a professional services environment. College Degree is preferred. Strong interpersonal, written and oral communication skills; with the ability to communicate effectively with partners, associates, secretaries, accounting and clients. Solid basic math skills. Demonstrated technology skills including software applications. Ability to exercise independent judgement, reason logically and make sound decisions. Able to multitask without loss of efficiency or accuracy. Previous experience working in a law firm or legal environment preferred. Regular and predicable attendance is a core requirement of this position and the ability to work beyond the standard scheduled hours, as needed.

The salary range for this position is from $70,000 – $78,000, which reflects the Firm’s good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate’s experience, qualifications, and location.

Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm’s website.

Ready to Grow with Us?

If you are ready to play a vital role in the Firm’s success, we encourage you to apply and be a part of our commitment to excellence.

At Ballard Spahr, we believe that our skills, perspectives, and backgrounds drive innovation and excellence, while our unique culture fosters collaboration and success. Our culture of thriving together forms the cornerstone of how we deliver exceptional service and position our firm for a strong future. We welcome and encourage applicants from all backgrounds to apply.

Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.

The firm is not accepting resumes from search firms for this position.