Salary : $75,753.60 - $95,867.20 Annually
Location : City of Maplewood, MN
Job Type: Full Time
Remote Employment: Flexible/Hybrid
Job Number: 20260053
Department: Finance
Division: Administration
Opening Date: 08/03/2026
Closing Date: 8/19/2026 11:59 PM Central
Description
Performs payroll and professional accounting functions for the Finance Department. Coordinates accurate and timely biweekly payroll processing, with approximately 50% of the position dedicated to payroll responsibilities. Performs reconciliations, audits financial information, prepares journal entries, supports financial reporting, and provides backup for accounting functions.
This position is critical to the continuity and accuracy of the City's financial operations. Success requires ownership, initiative, sound judgment, attention to detail, and effective collaboration across departments. The position advances the City's organizational pillars by delivering exceptional service, building and maintaining strong relationships, and empowering people.
Essential Duties and Responsibilities
Payroll Administration
- Independently coordinates and processes the City's biweekly payroll accurately and on time. Payroll processing generally requires approximately 50% each biweekly pay period.
- Reviews payroll information for completeness, accuracy, appropriate authorization, and compliance with applicable laws, regulations, policies, and collective bargaining agreements.
- Reconciles payroll, deductions, benefits, taxes, liabilities, insurance invoices, and related general ledger accounts.
- Prepares and submits payroll taxes, retirement contributions, garnishments, benefit payments, and other required remittances and reports by established deadlines.
- Maintains accurate payroll and employee records.
- Completes quarterly and annual payroll reporting, including W-2 processing, tax filings, PERA reporting, and year-end reconciliations.
- Researches and resolves payroll discrepancies and responds to employee and department questions with accuracy, professionalism, and confidentiality.
Accounting and Financial Support
- Prepares and posts journal entries and completes assigned account and general ledger reconciliations.
- Reviews and audits financial information to identify discrepancies, ensure proper coding, and support accurate financial reporting.
- Prepares schedules, workpapers, reconciliations, and supporting documentation for the annual audit, financial report, and budget.
- Collaborates with Finance, Human Resources, and other departments to research issues, exchange information, and improve financial processes.
- Provides backup support for accounting functions to maintain continuity of operations during absences or periods of increased workload.
- Performs other accounting, cash-management, reporting, and administrative responsibilities as assigned.
Compliance and Professional Knowledge
- Maintains current knowledge of federal and state employment and payroll laws, tax requirements, PERA regulations, City policies, collective bargaining agreements, and applicable accounting standards.
- Maintains current payroll knowledge through American Payroll Association resources, training, and other relevant professional development.
- Protects confidential payroll, employee, and financial information.
- Documents payroll and accounting procedures and participates in cross-training to support consistent service and effective role coverage.
Organizational Effectiveness
- Takes ownership of assigned responsibilities, anticipates needs, follows issues through resolution, and consistently meets required deadlines.
- Demonstrates initiative by identifying potential concerns, recommending solutions, and improving processes.
- Builds and maintains effective relationships across departments through responsive communication, collaboration, and shared problem-solving.
- Delivers exceptional service by providing accurate, timely, and practical assistance to employees and departments.
- Supports and empowers others by sharing knowledge, providing clear guidance, and contributing to a collaborative team environment.
- Uses technology and automation appropriately to improve accuracy, efficiency, internal controls, and service delivery.
Working Conditions
The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Employees sit most of the time but may walk or stand for some periods of time.
Sensory requirements include standard vision requirements, ability to express and exchange ideas and ability to hear information at normal spoken word levels.
Physical Exertion (Pounds)Up to 10 SeldomUp to 25 SeldomUp to 50Never Up to 100Never100 or moreNever
Environmental ExposuresWork near moving mechanical partsNeverWork in high, precarious placesNeverToxic or caustic chemicalsNeverOutdoor weather conditionsNever Extreme Cold, non-weather NeverExtreme Heat, non-weatherNeverNoise LevelSeldom
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Minimum & Preferred Qualifications
- MINIMUM QUALIFICATIONS
- Bachelor's degree in accounting or related field or an equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the role.
- Two years of progressively responsible experience in accounting, payroll, finance, or a related administrative support function, including some exposure to payroll processes.
- Ability to independently manage recurring deadlines, maintain confidentiality, identify and resolve discrepancies, and collaborate effectively with employees and departments.
- PREFERRED QUALIFICATIONS
- Experience with Enterprise ERP
- Government accounting experience
- Experience with using GAAP (General Accepted Accounting Principles)
- Experience with creating journal entries, Accounts Payable, and Accounts Receivable
- Experience preparing budget estimates and financial reports
Employees are an integral part of the overall success of the City of Maplewood. In service to its employees, the City offers generous employee benefits to support health and well-being, and work/life balance including medical, dental and life insurance, short-term and long-term disability, FSA and childcare reimbursement program, vision, mandatory retirement plan (PERA) and voluntary deferred compensation (employer matching contribution), a Community Center membership and a very successful wellness program. In addition, annual leave, personal holiday and holiday pay is also provided. Benefits eligibility can vary depending on employment status (full-time or part-time) and union/contract language. All benefit-earning employees are eligible for most benefits on their day of hire.
Benefits Enrollment Guide available upon request and provided upon offer of employment.
01
VETERAN'S PREFERENCE POINTS--If you are applying for veteran's preference points, please indicate the correct option below.
- No--I am not applying for Vets Preference points
- Yes--I am a Veteran who served 181 or more consecutive days and received an honorable discharge (attach DD214)
- Yes--I am a Disabled Veteran who served 181 or more consecutive days and have a service-related disability (ATTACH DD214 AND USDVA letter of a compensable disability rating).
- Yes--I am the spouse of a disabled Veteran who served 181 or more consecutive days and has a service-related disability (ATTACH DD214 AND USDVA letter of a compensable disability rating, a photo copy of marriage certificate, and a copy of spouse's death certification).
- Yes--I am a spouse of a deceased Veteran who served 181 or more consecutive days and received an honorable discharge (attach Veteran's DD214 AND copy of death certificate).
- Yes--I am the spouse of a deceased Veteran who served 181 or more consecutive days AND received an honorable discharge AND had a service-related disability at time of death (attached Veteran's DD214, USDVA letter of compensable disability rating AND copy of death certificate).
02
Do you possess a Bachelor's Degree in accounting, finance, or a related field?
- Yes - I possess a Bachelor's Degree
- I do not posses a Bachelor's Degree but do have equivalent combination of education and experience that demonstrates the ability to perform the essential functions of the role.
- I do not currently possess a Bachelor's Degree or equivalent education and experience
03
How many years of payroll experience do you possess?
- Under 1 year
- 1-2 years
- 3-4 years
- 5 or more years
04
How many years of progressively responsible experience in accounting, payroll, finance, or a related administrative support function including some exposure to payroll processes?
- Under 2 years
- 2 years
- 3-4 years
- 5-9 years
- 10 or more years
05
Please select an areas that you have work experience with
- Tyler Enterprise ERP (Munis)
- GAAP
- Creating journal entries
- Accounts Payable
- Accounts Receivable
- Preparing budget estimates
- Preparing schedules, workpapers, reconciliations, and supporting documentation for the annual audit, financial report, and budget
- Government work experience
- GL Reconciliation
06
This position requires effective collaboration across departments. Please explain how this appeals to you and what your approach will be to build relationship.
07
What appealed to you about this role with the City of Maplewood?
Required Question
