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The Executive Assistant will support Senior Managers with senior level administration services including: answering the telephone, typing/word processing of documents, maintaining calendars and setting up meetings, making travel arrangements, copying, faxing, greeting visitors, setting up files, tracking expenses, and coordinating building and equipment maintenance.
This is a fast-paced working environment that requires the ability to multitask with attention to detail and excellent organizational skills.
If you are located in within the Albuquerque metro area, within driving distance to our Roma office, you will have the flexibility to work remotely as you take on some tough challenges. This position is remote with up to 25% travel and in office time.
Primary Responsibilities:
- Provide primary support to leadership with schedule, coordinate and manage meetings, expenses & travel
- Maintain and communicate sensitive or confidential information in accordance with internal policies and procedures
- Manage active calendars, resolve scheduling conflicts as they arise, prioritize ensuring effective time management for the executives
- Create, prepare, and distribute all meeting materials
- Maintain charitable/community relations and promotional items budget and sponsorships
- Ensure all resources and technology are set up and working for all meetings
- Make travel arrangements for leadership
- Help plan and coordinate Broker meetings and external events as needed
- Organize logistics of large or offsite events, using internal resources as needed
- Compile and integrate information needed to complete reports and documents
- Prepare or format office documentation needed for various audiences
- Post relevant documentation onto relevant systems and communication boards
- Maintain and distribute broker email and address mailing lists as needed
- Utilize Microsoft 365 software and other applications
- Monitor and oversee internal office communications
- This position may occasionally assist in onboarding new employees depending upon the role of the hire
- Maintain and keep updated office and distribution lists
- Consult and communicate with internal and external customers to identify and provide resources
- Research and provide needed information to respond to requests in a timely matter
- May occasionally assist with reviewing and approving timecards, employee reviews and feedback
You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
Required Qualifications:
- 5+ years of administrative support to leadership in a corporate setting
- Experience working in a fast-paced, matrix organization
- Experience working independently and under pressure at times to handle a wide variety of activities and confidential matters with tact and discretion
- Experience handling all aspects of meeting production and organization including creation of Power Point presentations, scheduling, catering, room preparation, etc.
- Proficient level of all Microsoft Office including Word, Excel, Outlook, and PowerPoint
- Proven exceptional attention to detail
- Proven high degree of personal integrity and strong interpersonal skills
- Ability to work on-site between 2 - 4 days per month at our Corporate Office located on 303 Roma Ave NW, Albuquerque, NM 87102
- Willingness to travel quarterly within our West Region to assist leadership
Preferred Qualifications:
- Experience working within a healthcare setting
- Experience working for a Fortune 500 company
- Experience with booking business travel following company guidelines and recommendations
- Experience with Concur
- Experience with Smartsheet
- Proven aility to provide high quality, consistent services to the various leaders within the department
*All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy
Pay is based on several factors including but not limited to local labor markets, education, work experience, certifications, etc. In addition to your salary, we offer benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with us, you'll find a far-reaching choice of benefits and incentives. The hourly pay for this role will range from $34.00 - $60.00 per hour based on full-time employment. We comply with all minimum wage laws as applicable.
At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.
OptumCare is an Equal Employment Opportunity employer under applicable law and qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations.
OptumCare is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.
