Remote Library Assistant Jobs in Philadelphia, PA

Company: FRM Mail Contracting
Employment Type: Full-time
Location: Remote

Job Description

About FRM Mail Contracting

FRM Mail Contracting is a reliable provider of mail logistics and administrative support services, focused on operational efficiency, accuracy, and exceptional customer service. We are seeking a highly organized and detail-oriented Remote Administrative Assistant to support daily business operations and help ensure smooth workflow across departments.

Position Summary

The Remote Administrative Assistant provides administrative and organizational support by managing schedules, maintaining records, coordinating communications, and assisting with day-to-day office tasks. The ideal candidate is dependable, detail-focused, and capable of handling multiple priorities while working independently in a remote environment.

Key Responsibilities

• Provide administrative support to management and internal teams.
• Manage calendars, appointments, meetings, and scheduling requests.
• Prepare, organize, and maintain company documents and digital records.
• Respond to emails, phone calls, and internal communications professionally.
• Enter, update, and maintain accurate data in company systems.
• Assist with preparing reports, spreadsheets, presentations, and business documents.
• Coordinate administrative tasks between departments.
• Monitor and organize files, invoices, records, and other business documentation.
• Assist with customer and vendor communications when needed.
• Track deadlines, follow up on pending tasks, and provide status updates.
• Support daily office operations and improve administrative processes.
• Maintain confidentiality of company and customer information.
• Perform additional administrative duties as assigned.

Qualifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Previous experience as an administrative assistant, office assistant, or similar role preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Ability to manage multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.
• Professional communication skills and a positive attitude.
• Ability to work independently with minimal supervision.
• Reliable internet connection and a professional remote workspace.

Preferred Skills

• Experience with scheduling tools, CRM systems, or administrative software.
• Strong data entry and record management skills.
• Ability to identify problems and provide solutions.
• Experience supporting logistics, operations, or customer service teams is a plus.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and company holidays
• Flexible remote work environment
• Professional training and development opportunities
• Career growth opportunities
• Supportive and collaborative team environment

FRM Mail Contracting is an Equal Opportunity Employer committed to providing a diverse and inclusive workplace where all qualified candidates are encouraged to apply.