Recruitment & Onboarding Coordinator (Part-Time, Remote)
3PL Inc. – Third Party Labour Leasing Inc.
Position Overview
3PL Inc. is seeking a highly organized and detail-oriented Recruitment & Onboarding Coordinator to support the day-to-day management of candidate applications, employee onboarding, and recruitment administration.
This role is responsible for reviewing incoming resumes, maintaining an organized candidate database, responding to applicants, creating employee profiles in Dayforce, and ensuring all required onboarding documentation is collected and properly filed prior to assignment.
This is a remote, part-time administrative position focused on maintaining an organized recruitment pipeline and delivering a positive candidate experience.
Key Responsibilities
Resume & Candidate Management
- Review and sort incoming resumes from job boards such as ZipRecruiter and other recruitment sources
- Maintain an organized candidate database for current and future opportunities
- Identify candidates who meet basic job requirements and flag them for internal review
- Maintain accurate candidate records and application statuses
- Ensure candidate information is organized and easily accessible
Applicant Communication
- Send acknowledgement emails to applicants
- Respond to candidate inquiries regarding available opportunities
- Send professional decline emails to candidates not moving forward in the hiring process
- Maintain timely, professional, and respectful communication with applicants
- Ensure all applicants receive appropriate follow-up where required
Employee Onboarding Support
- Distribute onboarding documentation to selected candidates
- Collect and track required employment documentation
- Follow up with candidates regarding outstanding onboarding requirements
- Ensure onboarding packages are complete prior to assignment
Dayforce Administration
- Create new employee profiles within Dayforce (Ceridian)
- Enter employee information accurately and completely into the system
- Upload and organize onboarding documentation within employee files
- Maintain accurate and up-to-date employee records
- Ensure employee files are complete and organized
Administrative Support
- Assist with interview scheduling when required
- Maintain recruitment and onboarding records
- Support the recruitment team with general administrative and coordination tasks
- Assist with maintaining an organized and efficient recruitment process
Ideal Candidate
- Strong organizational and administrative skills
- Excellent attention to detail and accuracy
- Professional written communication skills
- Comfortable working independently in a remote environment
- Ability to manage repetitive administrative tasks consistently and efficiently
- Comfortable working with digital documents and online systems
- Experience with Dayforce (Ceridian) or similar HR/payroll systems is required
- Previous recruitment, staffing, HR, or administrative experience is considered an asset
Position Details
- Remote | Work From Home
- Part-Time | Approximately 24 hours per week (3 days per week)
- Flexible scheduling based on business needs
About 3PL Inc.
3PL Inc. – Third Party Labour Leasing Inc. is a licensed Recruiter and Temporary Help Agency providing staffing solutions to manufacturing, production, warehouse, and distribution operations across Ontario.
We pride ourselves on delivering responsive service, maintaining strong client relationships, and creating positive experiences for both our employees and applicants.
What Success Looks Like
- All applicants receive timely communication
- Candidate records are accurate and up to date
- Qualified candidates are properly organized within the recruitment pipeline
- Onboarding documentation is collected and completed efficiently
- Employee profiles are created accurately in Dayforce
- Employee files remain complete, organized, and audit-ready
- The recruitment process runs smoothly, allowing the team to focus on client and employee support
This position is ideal for someone who enjoys organization, administration, and process management and takes pride in keeping systems accurate, efficient, and up to date.
Disclosure
This position is offered through 3PL Inc., a licensed Recruiter & Temporary Help Agency. Successful candidates will be employed directly by 3PL Inc.. This posting represents an existing vacancy and does not require Canadian experience. Equivalent experience gained in other jurisdictions is welcome. This position offers part-time hours remotely. 3PL Inc. may use automated or artificial intelligence–based tools to assist with candidate screening or assessment during the recruitment process. All final hiring and placement decisions are made by a human recruiter.
Company Description
Discover the 3PL Inc. Advantage
At 3PL Inc., we specialize in connecting talented individuals with rewarding opportunities across Industrial, Skilled Trades, and Administrative sectors—both temporary and permanent.
With over 50 years of combined, hands-on experience in the staffing industry, our team brings unmatched knowledge, integrity, and commitment to every placement we make. We take pride in the reputation we've built—one grounded in long-standing relationships and proven success.
Headquartered in Hamilton, ON, 3PL Inc. proudly partners with leading employers across the Golden Horseshoe and Greater Toronto Area.
What sets us apart?
We focus on more than just job titles. At 3PL Inc., we’re committed to aligning candidates with roles that match their individual career goals, values, and strengths—because when the fit is right, everyone wins.
We are also deeply committed to fostering an inclusive, accessible workplace where every employee, candidate, and client feels valued, respected, and supported. We actively strive to reflect the diversity of the communities we serve and welcome accommodation requests at any stage of the hiring process.
License ID THA-0000001772 / REC-0000015063