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Remote File Organizer Jobs in Iowa (NOW HIRING)

Senior State Filing Analyst

Cedar Rapids, IA · Remote

$83.70K - $104.30K/yr

What We Do Transamerica is organized into three distinct businesses. These include 1) World ... Remote *Please note that the compensation information that follows is a good faith estimate for ...

Virtual Assistant

Iowa, IA · Remote

$20 - $26.75/hr

We are seeking a highly organized and detail-oriented Virtual Assistant to join our remote team ... Keep all filing systems up to date * Provide support in a team-based environment * Communicate ...

Regulatory Affairs Specialist

Ames, IA · On-site +1

$60K - $80K/yr

This position can be remote within the United States or hybrid 2-3 days per week in Ames, IA Job ... In this role, you will assist with documentation, updating technical files, preparing submissions ...

Kind, organized, patient, and dependable communicator * Familiarity with Google Workspace (Gmail ... Applications will be kept on file until a position becomes available * Orientation, self-guided ...

Kind, organized, patient, and dependable communicator * Familiarity with Google Workspace (Gmail ... Applications will be kept on file until a position becomes available * Orientation, self-guided ...

Kind, organized, patient, and dependable communicator * Familiarity with Google Workspace (Gmail ... Applications will be kept on file until a position becomes available * Orientation, self-guided ...

Kind, organized, patient, and dependable communicator * Familiarity with Google Workspace (Gmail ... Applications will be kept on file until a position becomes available * Orientation, self-guided ...

Kind, organized, patient, and dependable communicator * Familiarity with Google Workspace (Gmail ... Applications will be kept on file until a position becomes available * Orientation, self-guided ...

Kind, organized, patient, and dependable communicator * Familiarity with Google Workspace (Gmail ... Applications will be kept on file until a position becomes available * Orientation, self-guided ...

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Remote File Organizer information

What are the key skills and qualifications needed to thrive as a Remote File Organizer, and why are they important?

To excel as a Remote File Organizer, you need strong organizational skills, attention to detail, and familiarity with digital file management, often supported by experience in administrative or clerical roles. Proficiency with cloud storage platforms like Google Drive, Dropbox, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate with clients and adapt to changing organizational needs. These skills ensure efficient, accurate, and secure file management, which is critical for smooth business operations in a remote environment.

What are some common challenges faced by Remote File Organizers, and how can they be addressed?

Remote File Organizers often encounter challenges such as inconsistent file naming conventions, dealing with disorganized legacy data, and coordinating with multiple team members who have varying digital habits. To address these issues, it's important to establish clear guidelines for file organization, maintain regular communication with stakeholders, and utilize collaborative tools that track changes and streamline access. Proactively seeking feedback and providing training on organizational best practices can also help ensure long-term file management success.

What are remote file organizers?

Remote file organizers are professionals who help individuals or businesses manage, sort, and streamline their digital files and documents from a remote location. They use various software tools to create efficient folder structures, name files consistently, and ensure easy access and retrieval of important information. This role is especially useful for clients who have large amounts of digital data and want to increase productivity and reduce clutter without needing someone on-site.

What is the difference between Remote File Organizer vs Data Entry Clerk?

AspectRemote File OrganizerData Entry Clerk
Required CredentialsBasic computer skills, organizational skillsHigh school diploma, typing proficiency
Work EnvironmentRemote, digital file managementRemote or office, data input tasks
Industry UsageFile management, digital organizationAdministrative, clerical work
Common Search/ComparisonYesYes

The Remote File Organizer primarily focuses on managing and organizing digital files remotely, requiring organizational skills and basic tech knowledge. In contrast, a Data Entry Clerk handles data input tasks, often involving high typing speed and accuracy. While both roles can be remote and involve digital work, their core responsibilities differ, with the Remote File Organizer emphasizing file management and the Data Entry Clerk focusing on data accuracy and entry.

What are popular job titles related to Remote File Organizer jobs in Iowa? For Remote File Organizer jobs in Iowa, the most frequently searched job titles are:
What cities in Iowa are hiring for Remote File Organizer jobs? Cities in Iowa with the most Remote File Organizer job openings:

Senior State Filing Analyst

Aegon

Cedar Rapids, IA • Remote

$83.70K - $104.30K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 12 days ago


Job description

Job Family

Regulatory Compliance

About Us

At Transamerica, hard work, innovative thinking, and personal accountability are qualities we honor and reward. We understand the potential of leveraging the talents of a diverse workforce. We embrace an environment where employees enjoy a balance between their careers, families, communities, and personal interests.

Ultimately, we appreciate the uniqueness of a company where talented professionals work collaboratively in a positive environment - one focused on helping people look forward and plan for the best life possible while providing tools and solutions that make it easier to get there.

Who We Are

We believe everyone deserves to live their best life. More than a century ago, we were among the first financial services companies in America to serve everyday people from all walks of life.

Today, we're part of an international holding company, with millions of customers and thousands of employees worldwide. Our insurance, retirement, and investment solutions help people make the most of what's important to them.

We're empowered by a vast agent network covering North America, with diversity to match. Together with our nonprofit research institute and foundation, we tune in, step up, and are a force for good - for our customers and the communities where we live, work, and play. United in our purpose, we help people create the financial freedom to live life on their terms.

What We Do

Transamerica is organized into three distinct businesses. These include 1) World Financial Group, including Transamerica Financial Advisors, 2) Protection Solutions and Savings & Investments, comprised of life insurance, annuities, employee benefits, retirement plans, and Transamerica Investment Solutions, and 3) Financial Assets, which includes legacy blocks of long term care, universal life, and variable and fixed annuities. These are supported by Transamerica Corporate, which includes Finance, People and Places, General Counsel, Risk, Internal Audit, Strategy and Development, and Corporate Affairs, which covers Communications, Brand, and Government and Policy Affairs.

Transamerica employs nearly 7,000 people. It's part of Aegon, an integrated, diversified, international financial services group serving approximately 23.9 million customers worldwide.* For more information, visit transamerica.com.

Job Description Summary

Job Profile Summary
Creates, analyzes and evaluates annuity, life, health and/or P&C policies, riders, endorsements, certificates, letters and other required documents which accurately reflect the principles of the company and the various marketing groups for which the annuity, life, health and/or P&C products are developed. Complies with both the company and state regulatory requirements.

Job Description

Responsibilities
  • Researches and applies new and existing state laws and regulations.

  • Drafts policy forms, riders and endorsements.

  • Develops form variations required by specific states.

  • Files products with the states for approval (SERFF or paper filings).

  • Prepares filing letters, certifications, filing forms, fees and filing packages for multiple product types and life companies.

  • Negotiates verbally and in writing with regulators to expedite product approvals or resolve disapprovals.

  • Reviews advertising/marketing material filings for accuracy and compliance.

  • Approves written internal product approval announcement memos.

  • Makes timely and logical decisions and recommendations in complex and unusual situations in the absence of specific direction.

  • Performs independently and maintains high levels of production and quality; ensures all deadlines are met.

  • Interprets and modifies older policies that employ obsolete language.

  • Negotiates customized policy language with marketing, actuarial, legal and the policy form compliance officer.

  • Works well in a team, with actuaries, product attorneys, account executives, marketing specialists.

  • Trains and mentors, the development of new employees.

  • Possesses and applies broad knowledge of concepts and principles or exhibits technical expertise in a specific area; works with minimal instruction or guidance with appreciable latitude for un-reviewed action or decisions; performs moderately difficult assignments with diverse scope and complexity, requiring a great deal of originality, creativity and problem solving with initiative and independent judgment required.


Qualifications

  • Bachelors degree or equivalent work experience required.
  • Minimum of 5 years industry/regulatory experience with an emphasis on product knowledge preferred.
  • Strong analytical skills needed.


Preferred Qualifications

  • Skilled knowledge of annuity, life, health and/or P&C products is preferred.

  • Excellent verbal and written communication skills.

  • Must display effective problem solving and decision-making skills.

  • Strong ability to work independently and demonstrate effective use of time management.


Working Conditions

  • Remote

*Please note that the compensation information that follows is a good faith estimate for this position only and is provided pursuant to applicable pay transparency and compensation posting laws. It is estimated based on what a successful candidate might be paid in certain Company locations.**

Compensation:

The salary for this position generally ranges between $70,000 - $80,000. This range is an estimate, based on potential employee qualifications, operational needs and other considerations permitted by law. The range may vary above and below the stated amounts, as permitted by Colorado Equal Pay Transparency Rule 4.1.2.

Bonus Eligibility:

This position is also typically eligible for an Annual Bonus based on the Company Bonus Plan/Individual Performance and is at Company Discretion.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

Disclaimer:
Beware of fake job offers!

We've been alerted to scammers impersonating Transamerica recruiters, particularly for remote positions. Please note:

  • We will never request personal information such as ID or payment for equipment upfront.

  • Official offers are sent via DocuSign following a verbal offer-not through text or email.


This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.

What We Offer

For eligible employees, we offer a comprehensive benefits package designed to support both the personal and financial well-being of our employees.

Compensation Benefits

  • Competitive Pay

  • Bonus for Eligible Employees

Benefits Package

  • Pension Plan

  • 401k Match

  • Employee Stock Purchase Plan

  • Tuition Reimbursement

  • Disability Insurance

  • Medical Insurance

  • Dental Insurance

  • Vision Insurance

  • Employee Discounts

  • Career Training & Development Opportunities

Health and Work/Life Balance Benefits

  • Paid Time Off starting at 160 hours annually for employees in their first year of service.

  • Ten (10) paid holidays per year (typically mirroring the New York Stock Exchange (NYSE) holidays).

  • Be Well Company holistic wellness program, which includes Wellness Coaching and Reward Dollars

  • Parental Leave - fifteen (15) days of paid parental leave per calendar year to eligible employees with at least one year of service at the time of birth, placement of an adopted child, or placement of a foster care child.

  • Adoption Assistance

  • Employee Assistance Program

  • Back-Up Care Program

  • PTO for Volunteer Hours

  • Employee Matching Gifts Program

  • Employee Resource Groups

  • Inclusion and Diversity Programs

  • Employee Recognition Program

  • Referral Bonus Programs

Inclusion & Diversity

We believe our commitment to diversity and inclusion creates a work environment filled with exceptional individuals. We're thrilled to have been recognized for our efforts through the Human Rights Campaign Corporate Equality Index, Dave Thomas Adoption Friendly Advocate, and several Seramount lists, including the Inclusion Index, 100 Best Companies for Working Parents, Best Companies for Dads, and Top 75 Companies for Executive Women.

To foster a culture of inclusivity throughout our workforce, workplace, and marketplace, Transamerica offers a wide range of diversity and inclusion programs. This includes our company-sponsored, employee-driven Employee Resource Groups (ERGs), which are formed around a shared interest or a common characteristic of diversity. ERGs are open to all employees. They provide a supportive environment to help us better appreciate our similarities and differences and understand how they benefit us all.

Giving Back

We believe our responsibilities extend beyond our corporate walls. That's why we created the Aegon Transamerica Foundation in 1994. Through a mix of financial grants and the volunteer efforts of our employees, the foundation supports nonprofit organizations focused on the things that matter most to our people in the communities where we live and work.

Transamerica's Parent Company

Aegon acquired the Transamerica business in 1999. Since its start in 1844, Aegon has grown into an international company serving more than 23.9 million people across the globe.* It offers investment, protection, and retirement solutions, always with a clear purpose: Helping people live their best lives. As a leading global investor and employer, the company seeks to have a positive impact by addressing critical environmental and societal issues, with a focus on climate change and inclusion and diversity.

* As of December 31, 2023