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Remote Document Processing Jobs in California (NOW HIRING)

Prismatik

Document Control Specialist

Irvine, CA · On-site +1

$23 - $25/hr

Processes review and approval workflows in electronic document management system. * Reviews ... Remote or hybrid arrangements are not available. Employment Type: full-time

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Remote Document Processing information

What are the key skills and qualifications needed to thrive in the Remote Document Processing position, and why are they important?

To thrive in Remote Document Processing, you should possess strong attention to detail, excellent data entry skills, and familiarity with document management procedures, often supported by a high school diploma or equivalent. Competence with common digital tools such as Microsoft Office, cloud storage platforms, PDF software, and sometimes workflow or records management systems is essential. Outstanding organizational skills, time management, and the ability to communicate effectively while working independently are valuable soft skills in this role. These skills ensure accuracy, efficiency, and reliability when handling sensitive or high-volume documentation in a remote environment.

What does a typical workday look like for someone in Remote Document Processing?

A typical day in Remote Document Processing involves reviewing, organizing, and digitizing various documents, entering data into specialized systems, and ensuring the accuracy and confidentiality of all information handled. You may also be responsible for responding to queries from other departments, flagging discrepancies, or updating records to reflect changes. Most professionals in this role work independently but collaborate frequently with project managers, administrative personnel, or clients via email and collaboration tools. Staying organized and adhering to established protocols is crucial due to the high degree of responsibility entrusted to this position. The structure and pace of your day can vary depending on the volume and urgency of documents processed.

What is a Remote Document Processing job?

A Remote Document Processing job involves managing, organizing, and processing digital documents from a remote location. Tasks may include data entry, document verification, formatting, and ensuring accuracy and compliance with company standards. This role often requires attention to detail, proficiency with software tools, and strong organizational skills. It is commonly found in industries such as finance, healthcare, and legal services. Working remotely allows flexibility while still ensuring timely and efficient handling of documents.

What are popular job titles related to Remote Document Processing jobs in California? For Remote Document Processing jobs in California, the most frequently searched job titles are:
What job categories do people searching Remote Document Processing jobs in California look for? The top searched job categories for Remote Document Processing jobs in California are:
What cities in California are hiring for Remote Document Processing jobs? Cities in California with the most Remote Document Processing job openings:
Remote Document Processing jobs near you
Infographic showing various Remote Document Processing job openings in California as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 14% Part Time, 1% Temporary, and 5% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Document Control Specialist

Prismatik

Irvine, CA • On-site, Remote

$23 - $25/hr

Full-time

Posted 29 days ago

Job description

We're looking for a Document Control Specialist to help keep our product development and quality systems running smoothly.

You'll manage the documents that support our products throughout their lifecycle-ensuring they're accurate, compliant, and available when teams need them. Working closely with Engineering, Quality, Regulatory, and Manufacturing, you'll help drive document reviews, change requests, training records, and quality system processes that keep product development on track.

Essential Functions:

  • Maintains all Engineering and Product Development records to ensure integrity and accessibility including but not limited to photocopying and scanning documents.
  • Processes and controls storage of Quality Records.
  • Interacts directly with users of controlled documentation to ensure internal conformance to company quality control requirements.
  • Processes review and approval workflows in electronic document management system.
  • Reviews document format to ensure compliance to Good Documentation Practices (GDPs).
  • Assists in Food and Drug Administration (FDA) inspections and Notified Body audits regarding marketed products, as requested.
  • Tracks and facilitates timely documentation review and implementation.
  • Distributes documents in accordance to control procedures.
  • Ensures accurate and timely input of database entries; implements a self-auditing system to verify work.
  • Analyzes change requests for completeness.
  • Provides support to internal customers with documentation needs.
  • Updates electronic document profiles to reflect appropriate changes.
  • Provides clerical and administrative support related to documentation processes and systems.
  • Creates and maintains document templates by coding fields and uploading into the electronic document management system.
  • Routes and releases documentation.
  • Follows up on training requirements to ensure compliance to the department's standard operating procedures.
  • Assists with monitoring the Document Control email inbox to ensure all requests are assigned and responded to in a timely manner. Communicates among the Document Control team to ensure request are fully completed.
  • Maintains the document archival room; ensures files are accurate and easily retrievable.
  • Assists with training program by filing training records and logging training.
  • Works with a variety of internal teams to ensure receipt of training materials.
  • Performs other related duties and projects as business needs require at direction of management.

Minimum Qualifications

  • High school diploma or equivalent.
  • Minimum two (2) years of experience in dental or medical device industry.
  • Minimum one (1) year of customer service experience.
  • Proficient skills in the MS Office Suite (Word, PowerPoint, and Outlook); advanced proficiency in Excel.
  • Demonstrated knowledge of document control fundamentals, quality systems, and Good Manufacturing Practice (GMP) requirements.
  • Demonstrated understanding of current medical device industry and applicable regulations.
Pay range: $23.00 to $25.00/hr
Exact compensation may vary based on skills and experience.
This role is fully onsite at our Irvine, CA campus. Remote or hybrid arrangements are not available.
Employment Type: full-time

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