Production Coordinator
Department: Production
Reports To: Production Director
Location: Hybrid (3 days in-office in Culver City / 2 days remote)
About Us
Infinity Marketing Team (IMT) is an award-winning experiential marketing agency delivering
high-impact events, tours, and brand activations for top-tier clients. We specialize in
everything from stunning international conferences to buzz-worthy mobile marketing
experiences. We Create. We Implement. We Show Results.
Who We Want
We're seeking a Production Coordinator who's detail-obsessed, deadline-driven, and thrives
in fast-paced environments. You're proactive, organized, and have a natural ability to keep
things moving behind the scenes-on budget and on time. You don't just support projects-
you own your lane and contribute to the whole
Top Qualities
- Project Management & Budget Support
- Own smaller projects end-to-end while simultaneously supporting senior leads on larger activations
- Bring solutions to the table when flagging issues or pain points
- Build meeting agendas and recap notes promptly (within 24 and 2 hours, respectively)
- Set up and maintain project docs independently (Google Drive, Workbacks, Task Lists, Vendor Trackers)
- Use tools like Monday.com and Slack to track progress and timelines
- Creates POs, submits and tracks invoices, and ensures accurate expense coding with minimal oversight
- Support team members with expense reports as needed
Additional Responsibilities
- Sources and coordinates vendors across categories: furniture, fabrication, uniforms, crafty, and more, while managing their briefs, deliverables, and payments independently
- Assist in managing physical and digital assets across multiple markets
- Independently handle elements like:
- Premiums & rentals
- Brand ambassadors & uniforms
- Hotel blocks, travel itineraries, registration
- Talent vetting, MiFis, F&B, shipping
Qualifications
- Bachelor's Degree preferred
- Excellent communication, writing, and time-management skills
- Highly organized, self-motivated, and adaptable
- Proficient in Google & Microsoft Suites
- Experience with project management tools is a plus (e.g. Monday.com)
- Willingness to travel up to 50% and work evenings/weekends when needed