Remote Assistant Project Manager Jobs in Rancho Cucamonga, CA

Organization Name: Ben Hudnall Memorial Trust (BHMT)

Affiliated Organization: Kaiser Permanente

Website: bhmt.org

Job Title: Project Manager I

Job Classification: Level 3 - Professional

Reports to: Lead Project Manager

Job Location: Remote (Must reside within a KP region)

Schedule: Full Time; Mon-Fri

Hours: Exempt

Travel: Occasional

Salary: $85,000 - $95,000

Benefits: Comprehensive benefits package including holidays, PTO, Medical/Dental Insurance, 401k, and tuition reimbursement

ABOUT OUR ORGANIZATION

The Ben Hudnall Memorial Trust (BHMT) is a Taft-Hartley Education Trust established by Kaiser Permanente and union representatives of its Alliance and Coalition represented workforce. It is dedicated to support life-long learning and its individual members' career management. As such, BHMT offers a portfolio of diverse programs to support eligible union employees throughout their Kaiser Permanente career journey including:

• Comprehensive Career Development Coaching including Assessments, Exploration, Goal Setting, Education and Training, Job Change, and Career Management
• Career Coaching, Certifications, Degrees, Skills, Continuing Education, Financial Assistance, and Laptop Lending

BHMT works closely with Kaiser Permanente’s (KP) National Workforce Planning and Development Department and its Regional counterparts to constantly adapt and expand Trust offerings to meet the needs of both our management and labor union partners as well as those of the individual participant. The purpose of Career Development is to empower clients to effectively drive their own professional development by providing personalized, confidential, and professional coaching during all facets of their career journeys.

DESCRIPTION

The Project Manager I supports the execution and coordination of organizational projects by applying foundational project management practices and fostering cross-functional collaboration. This role works closely with internal teams to ensure projects are organized, on track, and aligned with BHMT’s mission, goals, and guiding principles.

The Project Manager I focuses on implementing project plans, maintaining clear communication, and supporting team accountability while building core project management capabilities. This role contributes to a consistent and effective project experience across BHMT.

The ideal candidate is a detail-oriented, collaborative professional who is eager to learn, adaptable in a dynamic environment, and committed to continuous improvement.

The Project Manager I shares the responsibility with all other BHMT staff to promote and adhere to BHMT’s workplace guiding principles -- Teamwork, Diversity, Service Focus, Life-Long Learning, Innovation, Integrity, Supportive, Resilience.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

Project Coordination & Execution Support

• Support the planning, coordination, and execution of small to mid-sized projects or defined components of larger initiatives
• Assist in developing and maintaining project plans, timelines, and tracking deliverables, and maintaining project documentation.
• Coordinate project meetings, agendas, capture notes, and track action items to completion.
• Monitor project progress and elevate risks, delays, or scope changes to appropriate stakeholders

Cross-Functional Collaboration & Communication

• Facilitate day-to-day communication across project teams to ensure alignment on tasks and deliverables
• Maintain organized project documentation, including status updates and shared resources
• Support business units in gathering and organizing project requirements

Project Process & Tools

• Utilize established project management templates, tools, and workflows
• Ensure projects adhere to BHMT standards, policies and quality expectations
• Contribute to improvements in project documentation and consistency across teams

Learning & Development

• Build foundational knowledge of project management methodologies and best practices
• Participate in training opportunities and actively apply new skills to project work

KEY COMPETENCIES

• Organization & Execution: Effectively manages tasks, timelines, and deliverables
• Collaboration: Works cooperatively with team members and stakeholders
• Communication: Communicates clearly and keeps stakeholders informed
• Learning Agility: Demonstrates openness to feedback and continuous growth 
• Attention to Detail: Ensures accuracy and completeness in project tracking and documentation
• Adaptability: Adjusts to changing priorities and organizational needs.
• Time Management: Effectively manages deadlines and competing priorities

JOB REQUIREMENTS

Required

• Bachelor’s degree in Business, Organizational Development, Project Management, or related field- or equivalent experience
• 1-3 years of experience in project coordination, operations, or a related field
• Foundational understanding of project management principles
• Strong organizational, communication, and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office application (Word, Excel, PowerPoint)
• Must be able to quickly learn and adapt to new tools and systems

Preferred

• Experience supporting cross-functional projects
• Exposure to project management tools (e.g., Monday.com, Asana, Smartsheet)
• PMP or CAPM certification or progress toward certification

ADDITIONAL BHMT REQUIREMENTS :

• Must have discretion and be skilled in dealing with sensitive, confidential, and personal information.
• Ability to function, contribute and lead in a face-to-face and virtual team environment.
• Must interface effectively with all levels and across organizational lines.
• Excellent customer service skills with attention to detail and ability to follow-through.
• Strong time management, organizational, program development, and business presentation skills, as well as oral and written communication skills.
• Must work effectively with people from culturally diverse backgrounds and foster inclusive excellence in all facets of one's work.
• The ability to work effectively with a broad range of internal and external constituents including KP clients and management, union representatives, vendors, and staff.
• Knowledge in career development theories, program development, instructional design and adult learning strategies.
• Must be committed to continuous life-long learning.
• Must be able to work in a Labor Management Partnership environment.

Essential Functions of the Position:

• Ability to work remotely using a laptop and phone provided by BHMT.
• Ability to sit for extended periods while attending and/or conducting virtual meetings and administrative work.
• Ability to use hands and fingers for typing, handling documents, and operating standard office equipment.
• Ability to communicate effectively via phone, video conferencing, email, and text.
• Ability to occasionally travel for organization-wide offsites and vendor/partnership meetings.

GUIDING PRINCIPLES:

Must demonstrate understanding and application of our workplace guiding principles. These are embedded in all roles and applicants must evidence their values/guiding principles as part of the application process.

• Teamwork
• Diversity
• Service Focus
• Life-Long Learning
• Innovation
• Integrity
• Supportive
• Resilience

For a detailed description of our guiding principles, visit our website at: https://bhmt.org/about-us/

BHMT is a fast-paced work environment embedded within the larger corporate structure of Kaiser Permanente. The position will be based remotely with laptop and phone provided by BHMT. Will require occasional travel to organization-wide and leadership offsites along with vendor/partnership meetings.

Positions are full-time with a comprehensive benefits package including paid Holidays, Paid Time Off, Medical/Dental Insurance, 401k, and tuition reimbursement.