Remote Assistant Project Manager Jobs in Vermont

General Purpose The Capital Program Director oversees the City's Capital Program within the Department of Finance and Administration and in close coordination with the cross-departmental Capital Committee. This position is responsible for overseeing the strategic planning, development and administration of the City of Burlington General Fund Capital Plan. This includes but is not limited to planning for physical improvements or replacement of City owned capital assets, working with stakeholders to optimize and develop efficient financial strategies for annual and unexpected capital emergencies, and coordinating with the City's Asset Manager to maintain the best level of public service across all City assets.

The Capital Program Director is responsible for working with the Capital Committee and the Administration to develop and publish a multi-year Capital Plan, the Annual Capital Budget, the policies and procedures to implement the Capital Plan, and timely tracking and reporting of the financial status of the Capital Plan through collaboration with all General Fund Departments and their capital asset project managers to initialize project budgets, implement projects, and reconcile project budgets upon completion. The Capital Program Director provides project management guidance to those departments that do not have the expertise to develop or manage their capital projects. Union Affiliation: Non-Union Pay Grade 23: $98,373.19 - $109,830.74 Annually Remote Tier 2: Up to one (1) day remote/week Essential Job Functions Capital Planning & Budgeting Collaborating with the Capital Committee, responsible for the development of a 5-Year General Fund Capital Plan and annual Budget for the Mayor and Burlington City Council's consideration

Develop and implement a system to prioritize Capital Projects in consultation with the Capital Committee made up of City Department Head Stakeholders. This includes the development of a scoring matrix for the evaluation of new/ongoing Capital Projects for use by the Capital Committee. Develop goals, policies, strategies, and procedures to improve the City's Capital Improvement Program.

Provide recommendations to the Administration and City Council on where newly identified capital projects fit within the existing capital needs of the City. Coordinate and collaborate with all City General Fund departments to develop capital plans and work with project teams to identify new opportunities for capital assets and projects and ensure they are integrated into the 5-year Capital Plan. Evaluate issues, identify concerns, and recommend solutions to resolve capital project service needs.

Analyze data provided by the City's Asset Manager from the City asset management software to support prioritizing and planning of capital projects Capital Funding Work closely with CAO, Director of Finance, and the Grants Team to coordinate and evaluate funding resources to support the Capital Plan and annual budget. Advocate for voter approval to support the implementation of the Capital Plan recommended by the Capital Committee and administration. Work collaboratively with the City's accounting and finance divisions to develop and maintain proper accounting systems to support capital projects and budgets.

Maintain capital budget and plan in City accounting system(s). Provide financial and budget related information, including budgetary reviews, prepare budget statements and reports as needed (including all City audits). Stakeholder Engagement Advises and inform various members of the City Administration or elected officials on all matters related to the CIP Program.

Develop and maintain outreach materials that engage the public and other community stakeholders in the Capital Plan. Serve as liaison to UVM and respond to issues and needs related capital asset infrastructure. Project Management & Delivery Develop a standard of practice that guides City Project Managers in the various phases of project development and implementation, including: the development of a scope of work, management of a project budget, value engineering principles, RFQ/P materials, contractor procurement, stakeholder engagement, permitting, bid documents, contractor/consultant oversight, submission of pay requisitions, quality control and project acceptance.

Plans and manages the implementation of priority capital projects through appropriate delegation, managerial support and work supervision. Oversees the development of a standard of practice for project and product specifications with project managers and stakeholders. Other Duties as Assigned Serve as Tax Increment Finance Admin coordinator and representative for the DFA, including oversight of increment calculations.

Develop policies/procedures for proper TIF accounting and project reporting. Ensure timely responses from the DFA during State Audits and VEPC annual reporting. Oversee future evaluations of the City's impact fee program, to include updates and revisions of the Capital Plan, coordination of Department feedback, management of consultant time, successful Council adoption, and implementation of any new fee structures.

Serve as project manager for special projects assigned by the Mayor's Office, including but not limited to the proposed Community Health & Safety Building. Qualifications/Basic Job Requirements Ability to actively support City diversity, equity, and cultural competency efforts within stated job responsibilities and work effectively across diverse cultures and constituencies. Demonstrated commitment to diversity, equity and inclusion as evidenced by ongoing trainings and professional development.

Bachelor's Degree in a field of Construction Management, Facilities Management, Business Administration, Public Administration or related field Minimum five (5) Years of relevant experience, including in facilities and construction trades and project management. Leadership skills including ability to collaborate effectively with department heads, project managers and others throughout the organization. Executive decision-making skills.

Knowledge of sustainable design and environmental practices preferred. Working knowledge of Zoning and Building Trades Life Safety Code Requirements Demonstrated strong knowledge of technology and understanding of emerging technologies, services and programming trends in capital and facility planning. Knowledge and experience with budget development and administration required.

Knowledge of cost accounting system required. Experience and thorough understanding of working with energy management systems/databases and facility management systems Knowledge of City objectives and priorities: principles and practices of construction management, design and inspection, ordinances, statutes, and regulations. Demonstrated interpersonal, written and oral communication skills.

Strong organization and planning skills including the ability to perform multiple projects or tasks simultaneously. High level of proficiency with Microsoft Outlook, Word and Excel; experience with Adobe Suite/GIS/AutoCAD/Google Earth/social media preferred. Ability to prepare comprehensive reports, make recommendations, present information to stakeholders and communicate effectively.

Ability to establish/maintain effective working relationships and clearly communicate project details to consultants, City staff, and the general public. Ability to mediate conflicts related to projects needs and goals. Understand applicable federal, state, and local rules, regulations and laws related to construction on public lands.

Ability to work closely with confidential information with co-workers in a shared office, often under pressure; both independently and as part of a team. Ability to understand and comply with City standards, safety rules and personnel policies. Possession of a valid driver's license.

Additional Information Promoting a culture that reveres diversity and equity The City of Burlington is proud to be an equal opportunity employer, and we are strongly committed to creating a dynamic and equitable work-force that mirrors the population and world that we serve. We do not discriminate on the basis of political or religious affiliation, race, color, national origin, place of birth, ancestry, age, sexual orientation, gender identity, marital status, crime victim status, veteran status, disability, HIV positive status, or genetic information in employment or the provision of services. In addition to being an equal opportunity employer we actively encourage applicants who can contribute to our growing diversity to apply.

Applications for our employment opportunities are only accepted online through ourGovernment Jobs website. For accessibility information or alternative formats, please contact Human Resources Department at 802-540-2505 or careers@burlingtonvt.gov.