Summary
About the Position: Serves as the Administrative Support Assistant for the Executive Office of the USACE Finance Center, independently managing critical administrative operations and serving as a trusted advisor to the Director and Deputy Director. In this role, you will execute highly sensitive office functions, coordinate executive travel and logistics, and provide essential support for civilian payroll and personnel systems.
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Duties
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- Manage the daily administrative operations of the Executive Office, serving as a trusted advisor to senior leadership and handling highly sensitive and confidential information.
- Serve as a critical backup for civilian payroll and personnel systems globally, processing time and attendance, performance appraisals, and complex pay-related actions.
- Control the flow of information by screening incoming mail, independently drafting responses to general inquiries, and reviewing all outgoing correspondence for accuracy and formatting.
- Research and compile data from various sources to create technical reports, statistical charts, and executive briefing materials using software like Word, Excel, and PowerPoint.
- Coordinate logistics for high-level meetings and conferences, including preparing background materials, tracking agendas, recording minutes, and managing protocols for senior-level visitors.
- Arrange comprehensive travel requirements for executive staff, coordinate trip logistics, and process travel vouchers and reports upon completion of travel.
Requirements
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Conditions of employment
- Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
- Applicant must be a qualified typist. To be considered a qualified typist, must type at a speed of at least 40 words per minute based on a 5-minute sample with no more than three errors.
Qualifications
Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.
- Current USACE Employees with Competitive Status
- Current Civilian Employees of the Organization
- Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce
- Interagency Career Transition Assistance Plan
- Land Management Workforce Flexibility Act
- Military Spouses, under Executive Order (E.O.) 13473
- Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
- Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible
- Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
- Priority Placement Program, DoD Retained Grade Preference Eligible
- Veterans Employment Opportunity Act (VEOA) of 1998
In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document.
For GS-07:
Specialized Experience: One year of specialized experience which includes: 1) Assisting in the coordination of day-to-day administrative operations for an office; 2) Preparing, formatting, and routing correspondence, reports, and meeting materials; 3) Processing standard administrative actions (such as travel orders, time and attendance, or routine personnel requests) using automated systems; and 4) Gathering and assembling data from various databases to support office operations. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service, GS-06.
OR
Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as business management/administration.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18. Add the two percentages.
For GS-08:
Specialized Experience: One year of specialized experience which includes: 1) Independently managing comprehensive administrative and operational activities for an executive or senior-level office; 2) Advising management and staff on administrative policies, procedures, and systems (e.g., travel, personnel, or payroll operations); 3) Reviewing, consolidating, and composing complex or sensitive reports, briefing materials, and correspondence for senior leadership; and 4) Serving as a primary technical point of contact to troubleshoot and resolve issues within automated administrative systems (e.g., financial, payroll, or personnel databases). This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service, GS-07.
OR
Education: One and a half years of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.
OR
Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond one year (total semester hours minus 18) by 9. Add the two percentages.
GS-07: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).
GS-08: Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).
Education
FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.
Additional information
- Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
- You will be required to provide proof of U.S. Citizenship.
- One year trial/probationary period may be required.
- Direct deposit of pay is required.
- Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
- If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
- This is a(n) General Administration and Management Career Field position.
- Multiple positions may be filled from this announcement.
- Salary includes applicable locality pay or Local Market Supplement.
- Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
- This is a developmental position to the GS-08. You may be selected at the GS-07 or GS-08 level. Promotion to the full performance level is not guaranteed. You may be eligible for non-competitive promotion to the target position upon meeting time-in-grade restrictions and the following requirements: (1) Incumbent demonstrates ability to perform at target grade level;(2) Higher level work exists at target grade level;(3) Increased responsibilities are assigned;(4) Supervisor recommends promotion;(5) Incumbent completes all required training and conditions of employment, and;(6) Incumbent completes all regulatory requirements for career ladder promotions.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://appsupport.usastaffing.gov/hc/en-us/sections/28980686389652-Reasonable-Accommodation-Information
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Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
Benefits
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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
