Remote Accounting Assistant Jobs in Santa Rosa, CA

Overview

The Client Accounting Specialist (CAS) is an aircraft owner- and crew-facing role responsible for accurate, timely review and processing of aircraft-related financial transactions. This role supports cash management for individual aircraft owner bank accounts, monthly owner and management reporting packages, accounts payable accuracy, and clear communication with crews, vendors, and internal teams. The ideal candidate is detail-oriented, deadline-driven, comfortable working in modern accounting systems, and able to identify issues, follow up promptly, and contribute to process improvement and automation initiatives. This position reports to a Client Accounting Director.

Essential Responsibilities/Duties

• Review vendor invoices and aircraft crew expenses for approvals, accuracy, supporting documentation, and policy compliance
• Accurately code vendor invoices to the appropriate accounts, cost centers, and expenditure types
• Communicate with crews, vendors, AP Specialists, and internal stakeholders to resolve AP inquiries in a timely and professional manner
• Partner with AP Specialists and Client Accounting team members to meet payment, reporting, and month-end deadlines
• Review client bank balances daily and escalate funding concerns or unusual activity as appropriate
• Enter, upload, and maintain invoices and supporting documentation in Oracle Fusion
• Identify, research, and clarify unusual, duplicate, or questionable invoice items
• Generate monthly statements and reporting packages for aircraft owners and management
• Initiate appropriate invoice approval workflows and ensure required documentation is attached
• Monitor AP Aging for assigned aircraft and follow up on outstanding items
• Prepare and process vendor payments via ACH and check in accordance with established procedures
• Reconcile assigned vendor statements; research and resolve discrepancies
• Upload reports and data to the Client Finance Console and other department systems
• Support process improvement, automation, and AI-enabled efficiency initiatives where appropriate and in accordance with company policies
• Perform other duties as assigned by department leadership

Qualifications

• Associate degree or above in Accounting preferred
• Minimum of four years of accounting, accounts payable, or related financial operations experience
• Strong attention to detail with the ability to prioritize work, meet deadlines, and resolve discrepancies
• Comfortable adapting to new technology, systems, automation, and company growth
• Excellent written and verbal communication skills with a professional, service-oriented approach
• Ability to work independently, manage multiple priorities, and follow through with minimal supervision
• Proficient in Microsoft Office, especially Excel; 10-key by touch preferred
• Oracle Fusion experience is a plus
• Strong work ethic, reliability, discretion, and a positive professional attitude
• Experience with AI tools (ChatGPT, Claude, Microsoft Copilot, etc.) or interest in using AI responsibly to improve accuracy and efficiency is a bonus

Additional Information

Solairus Aviation embraces diversity and equal opportunity.  We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.  The more inclusive we are, the better our work will be.

To comply with regulations under the Americans with Disabilities Act (ADA), the principal duties in job descriptions must be essential to the job. To identify essential functions, focus on the purpose and result of the duties rather than the manner in which they are performed. The following definition applies: a job function is essential if removal of that function would fundamentally change the job.

Pay Range: $28.00 - $36.00 per hour.

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Solairus is a private aviation services company assisting aircraft owners with the safe, reliable, and efficient management and operation of their aircraft. Headquartered in the beautiful California Wine Country, Solairus Aviation is a destination employer offering nationwide operating bases, a stimulating work environment, and an array of modern benefits to employees. From a generous 401K matching structure to employee wellness programs and top-notch health benefits, Solairus firmly believes our team members are our greatest asset and we are committed to providing an exceptional employment experience.

Solairus is a private aviation services company assisting aircraft owners with the safe, reliable, and efficient management and operation of their aircraft. Headquartered in the beautiful California Wine Country, Solairus Aviation is a destination employer offering nationwide operating bases, a stimulating work environment, and an array of modern benefits to employees. From profit sharing and a generous 401K matching structure to employee wellness programs and top-notch health benefits, Solairus firmly believes our team members are our greatest asset and we are committed to providing an exceptional employment experience.