Recruiting Operations Assistant Jobs in Rochester, NY

We are currently hiring a full-time (40 hours/week) Operations Assistant in our Rochester, NY office to support the Division Operations Lead and divisional leadership team with the day-to-day administrative and operational functions of the Transportation Division. This position provides administrative support to help ensure efficient office operations, accurate documentation, effective communication, and coordination of divisional activities. The ideal candidate is organized, detail-oriented, customer-service focused, and able to manage multiple priorities in a fast-paced environment.

• Maintain and organize divisional files, records, financial information and documentation to ensure accuracy, accessibility, and compliance with company standards
• Provide administrative support to divisional leadership, including scheduling meetings, coordinating calendars, making travel arrangements, and organizing meeting materials.
• Assist with tracking expenses, processing invoices, and maintaining budget-related documentation.
• Review, proofread, and format correspondence, reports, presentations, and other business documents.
• Coordinate meeting logistics, events, and other divisional activities as needed.
• Collaborate with project teams and support departments, including Finance, Marketing, and Human Resources, to assist with divisional administrative needs.
• Help maintain and improve administrative processes and procedures to support efficient operations.
• Perform other administrative and operational duties as assigned.

Salary Range: $25.48-$32.70 per hour

The specific salary offered may be influenced by a variety of factors including but not limited to the candidate's relevant experience, education, and work location.

Requirements

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Working knowledge of Excel, including creating and maintaining spreadsheets; experience with formulas, charts, or pivot tables is a plus but not required.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent verbal and written communication skills.
• Strong attention to detail with the ability to proofread and produce accurate work.
• Positive attitude with strong interpersonal and customer service skills.
• Ability to work both independently and collaboratively in a team environment.
• Minimum of 1-3 years of administrative, office support, or operations experience.
• Bachelor's degree in business management or equivalent experience preferred

Benefits

Body, mind, and wallet-LaBella's benefits support a holistic approach to your health and wellness, creating the foundation for physical, mental, and financial well-being. Our benefit offerings cover the must-haves (healthcare and retirement), the just-in-cases (insurances and employee assistance programs), and the cherry-on-tops (fitness reimbursements, year-end incentive pay, and tuition assistance). Visit our website for more details on benefits listed below.

• Flexible Work Schedule
• Health/Dental Insurance
• 401k Plan with Employer Match
• Paid Parental Leave
• Short & Long Term Disability
• Profit Sharing
• Paid Time Off
• Leadership Development Program
• Fitness Reimbursement
• Tuition Reimbursement
• Referral Bonus Program
• Wellness Program
• Team Building Events
• Community Service Events

LaBella is committed to facilitating a culture where diversity, equity, and inclusion are respected, valued, and celebrated by implementing thoughtful, practical, and innovative strategies that support our employees and serve the communities in which we reside. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws.

LaBella Associates does not accept unsolicited resumes from recruiting professionals or agencies, nor do we accept resumes from any source that does not reference a specific, open position. LaBella Associates will not be responsible for any fees arising from the use of resume submitted by recruiting professionals or agencies that do not have a current placement fee agreement with LaBella Associates. All initial communication with recruiting professionals or agencies must go through human resources.