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Records Representative Jobs in California (NOW HIRING)

Astrana Health

Medical Records Technician

Alhambra, CA · On-site

$20 - $24/hr

Astrana Health is seeking a detail-oriented Medical Records Technician to support accurate and ... This salary range represents our national target range for this role. Astrana Health is proud to be ...

High Desert Pace Inc

Medical Records Clerk

Victorville, CA · On-site

$21 - $25/hr

The Medical Records Clerk is responsible for initiating health records charts and works closely ... Working Conditions The working conditions and physical demands described here are representative of ...

Pain & Rehabilitative Consultants Medical Group

Be Seen First

Medical Records Supervisor

Emeryville, CA · On-site

$60K - $103K/yr

POSITION SUMMARY The Medical Records Department Supervisor is responsible for overseeing the daily ... The physical demands described here are representative of those that must be met by an employee to ...

City of Porterville (CA)

Accountant I

Porterville, CA · On-site

$5.4K - $6.6K/mo

DISTINGUISHING CHARACTERISTICS Entry level class in which incumbents perform technical and limited, well-defined professional duties relating to the maintenance of accounting records. Representative ...

City of Richmond (CA)

Police Records Specialist

Richmond, CA · On-site

$5.5K - $6.7K/mo

Police Records Specialist performs a wide variety of general and specialized clerical and technical ... The following list is intended to be illustrative in nature and does not necessarily represent the ...

New

RadNet

Medical Records Coordinator

Oakland, CA · On-site

$16 - $19/hr

Medical Records Coordinator The Medical Records Coordinator is responsible for maintaining ... Representatives work in a medical office setting with low to moderate noise level. Reasonable ...

City of Richmond, CA

Police Records Specialist

Richmond, CA · On-site

$5.5K - $6.7K/mo

Police Records Specialist performs a wide variety of general and specialized clerical and technical ... The following list is intended to be illustrative in nature and does not necessarily represent the ...

New

City of Porterville, CA

Accountant I

Porterville, CA · On-site

$5.4K - $6.6K/mo

DISTINGUISHING CHARACTERISTICS Entry level class in which incumbents perform technical and limited, well-defined professional duties relating to the maintenance of accounting records. Representative ...

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Showing results 21-40

All JobsRecords Representative JobsRecords Representative Jobs in California

Records Representative information

See California salary details

$12

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$28

How much do records representative jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for records representative in California is $18.85, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $19.71 per hour, depending on experience, location, and employer.

What is the difference between Records Representative vs Data Entry Clerk?

AspectRecords RepresentativeData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, government agenciesOffices, data centers, administrative departments
Employer & Industry UsageHealthcare, legal, government, insuranceCorporate, healthcare, retail, administrative sectors
Common Search & ComparisonRecords Representative vs Data Entry Clerk

Both roles involve handling data, but Records Representatives focus on managing and maintaining official records, ensuring accuracy and compliance. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While they share skills like attention to detail, Records Representatives often require knowledge of record-keeping standards and may handle sensitive information, making their roles distinct despite some overlap.

What is a records representative?

A records representative is a professional responsible for managing, organizing, and maintaining records and documents within an organization. They often work with electronic databases and may need to ensure data accuracy, security, and compliance with recordkeeping standards. Strong attention to detail and familiarity with record management systems are important skills for this role.

What cities in California are hiring for Records Representative jobs?

Cities in California with the most Records Representative job openings:

Records Representative jobs near you
Infographic showing various Records Representative job openings in California as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,217 per year, or $18.9 per hour.

Medical Records Technician

Alhambra, CA • On-site

Astrana Health
See more jobs at Astrana Healthexternal

$20 - $24/hr

Full-time

Posted 5 days ago

Job description

Astrana Health is seeking a detail-oriented Medical Records Technician to support accurate and timely management of patient health records and help ensure seamless clinic operations. In this role, you will coordinate the retrieval of medical records from outside providers and facilities, track outstanding requests, process incoming documentation, and ensure patient records are complete, organized, and readily accessible to care teams.
The ideal candidate is highly organized, attentive to detail, and comfortable managing multiple record requests and follow-ups while maintaining patient confidentiality and compliance with HIPAA, clinic policies, and applicable healthcare standards.
Our Values:
  • Put Patients First
  • Empower Entrepreneurial Provider and Care Teams
  • Operate with Integrity & Excellence
  • Be Innovative
  • Work As One Team
  • Retrieve patient medical records from outside providers, hospitals, specialists, laboratories, imaging centers, and other healthcare facilities as requested by providers or clinic staff.
  • Submit and follow up on requests for prior records, referral records, consultation notes, hospital records, discharge summaries, lab results, imaging reports, and other clinical documentation.
  • Track the status of pending records requests, document follow-up efforts, and escalate delayed or incomplete requests to the appropriate supervisor or department when needed.
  • Review incoming records for accuracy, completeness, correct patient identification, and relevance before uploading or routing them for provider review.
  • Maintain accurate and complete patient medical records in the electronic medical record system, ensuring information is scanned, indexed, labeled, and updated in a timely manner.
  • Process incoming and outgoing records through fax, mail, electronic portals, secure email, and other approved communication methods according to clinic procedures.
  • Verify that proper release of information forms, authorizations, and patient consent documents are completed before requesting or releasing protected health information.
  • Maintain patient confidentiality and comply with HIPAA, clinic privacy policies, and applicable state and federal regulations when retrieving, receiving, or disclosing records.
  • Communicate professionally with outside offices, patients, providers, clinical staff, and administrative teams regarding record requests, missing documentation, and retrieval timelines.
  • Route retrieved records to the appropriate provider, department, or staff member for review, follow-up, referral processing, care coordination, or chart completion. 
  • Support chart preparation, documentation audits, quality checks, and record reconciliation to ensure needed records are available before appointments, referrals, or clinical review.
  • Demonstrate strong attention to detail, organization, follow-through, teamwork, and professionalism; perform additional duties assigned by the supervisor, clinic operations manager, or provider.
  • High school diploma or equivalent required.
  • At least 1 year of medical office, referral coordination, or healthcare administrative experience preferred.
  • This is a full-time onsite role located at 333 S. Garfield Ave. #A Alhambra, CA 91801.
  • The total pay range for this role is: $20 - $24 per hour. This salary range represents our national target range for this role.
Astrana Health is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need. If you require assistance in applying for open positions due to a disability, please email us at humanresourcesdept@astranahealth.com to request an accommodation.   
   
Additional Information:     
The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.   

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