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Records Representative Jobs in California (NOW HIRING)

Northern Valley Indian Health

Medical Records

Chico, CA · On-site

$17.25 - $20.50/hr

Maintain work area in a manner that is organized and represents a professional atmosphere ... One (1) year of clerical office experience required; previous medical records/health information ...

Northern Valley Indian Health

Medical Records

Chico, CA · On-site

$21 - $26/hr

Maintain work area in a manner that is organized and represents a professional atmosphere ... One (1) year of clerical office experience required; previous medical records/health information ...

CVRC

Records Technician

Fresno, CA · On-site

$21.08 - $25.17/hr

POSITION OVERVIEW The Records Technician is responsible for preparing, scanning, and managing ... PHYSICAL REQUIREMENTS The physical demands described here are representative of those that must be ...

PACS

Medical Records Director

Santa Rosa, CA · On-site

$65K - $75K/yr

Handle requests for medical records from residents, families, legal representatives, and outside providers * Oversee electronic health record (EHR) systems and troubleshoot documentation issues

PACS Group, Inc.

Medical Records Director

Santa Rosa, CA · On-site

$60 - $80/hr

Handle requests for medical records from residents, families, legal representatives, and outside providers* Oversee electronic health record (EHR) systems and troubleshoot documentation issues* Train ...

Pacs

Medical Records Director

Santa Rosa, CA · On-site

$65K - $75K/yr

Handle requests for medical records from residents, families, legal representatives, and outside providers * Oversee electronic health record (EHR) systems and troubleshoot documentation issues

Pacs

Handle requests for medical records from residents, families, legal representatives, and outside providers * Oversee electronic health record (EHR) systems and troubleshoot documentation issues

PACS Inc

Medical Records Director

Oakland, CA · On-site

$28 - $32/hr

Process and respond to medical record requests from residents, families, legal representatives, healthcare providers, and other authorized parties. * Oversee electronic health record (EHR) systems ...

PACS

Medical Records Director

Oakland, CA · On-site

$28 - $32/hr

Process and respond to medical record requests from residents, families, legal representatives, healthcare providers, and other authorized parties. * Oversee electronic health record (EHR) systems ...

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Records Representative information

See California salary details

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$28

How much do records representative jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for records representative in California is $18.85, according to ZipRecruiter salary data. Most workers in this role earn between $15.96 and $19.71 per hour, depending on experience, location, and employer.

What is the difference between Records Representative vs Data Entry Clerk?

AspectRecords RepresentativeData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, government agenciesOffices, data centers, administrative departments
Employer & Industry UsageHealthcare, legal, government, insuranceCorporate, healthcare, retail, administrative sectors
Common Search & ComparisonRecords Representative vs Data Entry Clerk

Both roles involve handling data, but Records Representatives focus on managing and maintaining official records, ensuring accuracy and compliance. Data Entry Clerks primarily input data into systems, emphasizing speed and accuracy. While they share skills like attention to detail, Records Representatives often require knowledge of record-keeping standards and may handle sensitive information, making their roles distinct despite some overlap.

What is a records representative?

A records representative is a professional responsible for managing, organizing, and maintaining records and documents within an organization. They often work with electronic databases and may need to ensure data accuracy, security, and compliance with recordkeeping standards. Strong attention to detail and familiarity with record management systems are important skills for this role.

What cities in California are hiring for Records Representative jobs?

Cities in California with the most Records Representative job openings:

Records Representative jobs near you
Infographic showing various Records Representative job openings in California as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $39,217 per year, or $18.9 per hour.

Medical Records

Chico, CA • On-site

Northern Valley Indian Health
Outpatient Health Care • 51 - 200 employees
Learn more about Northern Valley Indian Healthexternal

$17.25 - $20.50/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 22 days ago

Job description

Under general supervision from the Clinic Support Supervisor, the Medical Records staff provide essential medical record/health information management both electronically and through paper format abiding by all privacy laws and regulations. The incumbent will be required to work collaboratively with all clinical services staff in support of direct patient services. The position must exemplify the core values and mission of the organization, always exercising the utmost discretion, diplomacy and tact in both internal and external customer service.

ESSENTIAL JOB FUNCTIONS: The list that follows is not intended as a comprehensive list, but rather to provide a representative summary of the major duties and responsibilities. Incumbent(s) will be required to perform a variety of duties listed, including but not limited to:

  1. Works as a team with other staff to provide the best patient experience, including but not limited to cordial customer service, teamwork with other work units and collaboration within front and back-office support team.
  2. Performs scanning functions of paper documents directly into Electronic Health Record.
  3. Performs any advanced preparation responsibilities required for patient appointment in regards to updated information: patient demographics, patient documents, insurance coverage, specialty reports received and other supporting documents needed for the patient visit.
  4. Processes Releases of Information requests of medical information following all privacy regulations and NVIH policy and procedure. Performs data entry of reports such as lab values, etc into the Electronic Health Record
  5. Maintains current and accurate medical records based on industry standards and guidelines and NVIH policy and procedure.
  6. Assists incoming callers according to established policies, protocols and guidelines; transfers calls as needed.
  7. Practices confidentiality and privacy protocols in accordance with NVIH policy and HIPAA/HITECH requirements.
  8. Maintain work area in a manner that is organized and represents a professional atmosphere.
  9. Performs other duties as assigned.

The following knowledge, skills, and abilities are required for an employee to successfully perform their duties.

  1. High School Diploma or equivalent, General Education Diploma (GED).
  2. One (1) year of clerical office experience required; previous medical records/health information management or healthcare experience desired
  3. Proven ability to provide excellent customer service by anticipating customer needs and leaving them feeling satisfied with their experience.
  4. Ability to sufficiently communicate medical terminology to patients, healthcare providers and insurance company representatives regarding appointments, services and procedures.
  5. Ability to effectively communicate both verbally and written to serve the needs of the clinic patients, clients and visitors.
  6. Demonstrates a high level of interpersonal skills, time management skills, and an ability to meet established productivity standards both independently and in a team environment.
  7. Computer skills that provide the ability to efficiently use the computer systems for scheduling, updating information, and word processing documents, including the electronic health record system.
  8. Familiarity with HIPAA/HITECH regulations and other privacy laws and regulation to provide confidentiality of all protected information and ability to comply with NVIH Privacy Policy and Procedures.
  9. Reliable Transportation and ability to adhere to regular attendance.

Native Preference. Preference in filling vacancies will be given to qualified Native applicants in accordance with Native Preference in hiring practices. In other than the above, Northern Valley Indian Health, Inc., is an Equal Opportunity and At Will Employer.


Benefits:
  • Medical, Dental, Vision + Coverage
  • 401K with matching
  • 14 Paid Holidays
  • Generous PTO
  • Flex Schedule

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