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Records Management Assistant Jobs in Springfield, IL

SIU Medicine

Administrative Assistant (0171)

Springfield, IL · On-site

$17.75 - $24/hr

... records, and also manages institutional, historical, and ordinary documents. 8. Responsible for and monitors OGC files and prepares files for transportation to Records Management. Reviews files for ...

Sonic Drive-In

Assistant Manager

Taylorville, IL · On-site

... records * Comply with and enforce all company policies, procedures, and operational standards ... At least 2 years of restaurant management experience or one year of retail management experience ...

Guernsey Holdings LLC

Assistant Manager

Taylorville, IL · On-site

... records * Comply with and enforce all company policies, procedures, and operational standards ... At least 2 years of restaurant management experience or one year of retail management experience ...

Sonic

Assistant Manager

Taylorville, IL · On-site

... records * Comply with and enforce all company policies, procedures, and operational standards ... At least 2 years of restaurant management experience or one year of retail management experience ...

Dave's Hot Chicken

Assistant Manager

Springfield, IL

Abide and enforce to the rules and direction given by the Restaurant Management Team and refrains ... Greet Guests, record orders, and serve food and beverages with a consistently positive and helpful ...

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Records Management Assistant information

See Springfield, IL salary details

$26.8K

$48.8K

$68.4K

How much do records management assistant jobs pay per year?

As of Aug 31, 2026, the average yearly pay for records management assistant in Springfield, IL is $48,758.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,600.00 and $53,000.00 per year, depending on experience, location, and employer.

What does a records management assistant do?

A Records Management Assistant is responsible for organizing, maintaining, and retrieving company records and documents. They ensure that both physical and electronic records are accurately filed, stored securely, and easily accessible when needed. Their duties often include data entry, archiving, scanning documents, and following records retention policies. They play a key role in supporting compliance with legal and regulatory requirements for document management.

What are the key skills and qualifications needed to thrive as a records management assistant, and why are they important?

To thrive as a Records Management Assistant, you need strong organizational skills, attention to detail, and a high school diploma or relevant administrative experience. Familiarity with records management systems, document imaging software, and proficiency in Microsoft Office Suite are typically required. Excellent communication, discretion, and the ability to prioritize tasks are important soft skills for this role. These skills ensure accurate recordkeeping, data security, and efficient retrieval of important information for organizational success.

What are some common challenges faced by records management assistants, and how can they be effectively managed?

Records Management Assistants often encounter challenges such as handling large volumes of documents, maintaining accuracy while updating records, and ensuring compliance with data protection regulations. Staying organized and using digital records management systems can help streamline document retrieval and minimize errors. Regular training on compliance standards and strong communication with other departments also play a key role in overcoming these challenges, ensuring efficient and secure records handling.

What is the difference between Records Management Assistant vs Data Entry Clerk?

AspectRecords Management AssistantData Entry Clerk
CredentialsHigh school diploma; familiarity with records management softwareHigh school diploma; proficiency in data entry tools
Work EnvironmentOffice setting, handling physical and electronic recordsOffice environment, focusing on inputting data into systems
Industry UsagePublic sector, healthcare, legal, corporateVarious industries, including retail, finance, healthcare
Search & Comparison IntentUnderstanding roles in records managementLooking for data entry job differences

The Records Management Assistant primarily manages and organizes physical and electronic records within an office setting, often requiring knowledge of records systems. In contrast, Data Entry Clerks focus on inputting data into digital systems, emphasizing speed and accuracy. While both roles support administrative functions, the Records Management Assistant has a broader scope involving record organization and compliance, making it distinct from the more data-focused Data Entry Clerk position.

What cities near Springfield, IL are hiring for Records Management Assistant jobs?

Cities near Springfield, IL with the most Records Management Assistant job openings:

Records Management Assistant jobs near you

Individual Placement - Administrative Support Participant at Lincoln Home National Historic Site

Springfield, IL • On-site

Student Conservation Association
Environmental Consulting Services • 201 - 500 employees
Learn more about Student Conservation Associationexternal

$600/wk

Temporary

Posted 25 days ago

Job description

Position Summary
The purpose of the position is to provide administrative and clerical support to Lincoln Home National Historic Site. This individual placement is designed to expand administrative operations by assisting with enhancing the park's records management process and ensure that the park is aligned with NPS, DOI, & NARA records management process and other administrative duties as assigned. The individual will work closely with volunteers, NPS employees, & park partners to provide guidance on records management and other administrative processes.
Hosting Organization
Lincoln Home National Historic Site
Location
Springfield, IL
Schedule
November 2, 2026 - March 26, 2027
Key Duties and Responsibilities
  • The individual will work directly with the park staff to assemble reports, files, and documents relating to calls. This will require that information be obtained from a variety of sources and may involve extensive searching, researching, telephone calls, etc.

  • Serve as one of the park records management assistants. Assist in separating temporary and records management. Assist with creating and maintaining records. Assisting with preparing records to be sent to the Federal Records Center and the National Archives.

  • Assist with scheduling meetings and tracking taskings for headquarters. Answer employees' questions or find the right person to get answers from.

  • Perform or oversee supply functions including receiving incoming supplies, materials and equipment, checking items against acquisition documents for completeness, and resolving discrepancies.

  • Use computers and appropriate software for data collection, analysis and collating. Prepare reports, forms and tabular material, providing proper spacing, heading and arrangement for ease of understanding and information processing. The individual will also make recommendations for improving processes.

Marginal Duties
Collateral duties may include assisting park staff with property management, staffing the visitor center desk, interpretative programming, clerical duties and other duties as necessary.
Required Qualifications
  • Interns must be U.S. citizen or permanent resident
  • Ability to be both self-directed/work alone, and be positive, contributing member of a group
  • Possess a valid driver's license and an insurable driving record (documentation to be provided upon request)
  • Willing to undergo and pass a Federal Background Check

This SCA Position is authorized under the Public Land Corps Authority. All participants must be between the ages of 16 and 30, inclusive, or veterans age 35 or younger. Participants must also be a citizen or national of the United States or lawful permanent resident alien of the United States. Hours served can be applied toward the Public Land Corps (PLC) hiring authority.
Preferred Qualifications
  • A strong understanding of Microsoft Office Suite
  • Strong communication skills
  • The ability to type quickly and accurately.
  • Ability to type a minimum of 40 words per minute

Hours
40 per week
Living Accommodations
Members will commute to work from. Park housing NOT provided.
Compensation
  • Living allowance - $600/week
  • Housing allowance - $1000/month (5 months)
  • Relocation allowance - $1,100 (paid once)

All allowances are subject to applicable federal, state, and local taxes.
Personal Vehicle Information
Required
Additional Benefits
  • Defensive Driving Training
  • Interpretive Skills
  • AmeriCorps: Not Eligible

Equal Opportunity Statement
SCA is an equal opportunity employer. Selection decisions are based on merit, qualifications, and performance, without unlawful discrimination.

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