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Records Associate Jobs in Maine (NOW HIRING)

Assistance Plus

Records Management Supervisor

Benton, ME · On-site

$49K - $54K/yr

The Records Management Supervisor is responsible for overseeing the organization, maintenance ... Associate's Degree preferred * Excellent verbal, written, interpersonal, communication, and ...

Assistance Plus

Records Management Specialist

Benton, ME · On-site

$20 - $22/hr

Assistance Plus is seeking a Records Management Specialist to join our growing Quality Assurance ... Associate's Degree preferred * Excellent verbal, written, interpersonal, communication, and ...

Kent Corporation

WAREHOUSE ASSOCIATE

Augusta, ME · On-site

$15.75 - $18.75/hr

Warehouse Associate Are you ready to join a SIX-TIME US Best Managed Company award winner? Blue ... Demonstrate a consistent track record of employment * Ability to work independently and in a team ...

Adecco

Production Associate

Portland, ME

$21/hr

These Manufacturing Associate jobs require candidates to be highly motivated with the ability to ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

Adecco

Production Associate

Portland, ME

$21/hr

These Manufacturing Associate jobs require candidates to be highly motivated with the ability to ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

Adecco

Production Associate

Portland, ME

$21/hr

These Manufacturing Associate jobs require candidates to be highly motivated with the ability to ... records in accordance with federal, state, and local laws and/or security clearance requirements ...

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All JobsRecords Associate JobsRecords Associate Jobs in Maine

Records Associate information

See Maine salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for records associate in Maine is $19.61, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.48 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Records Associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by Records Associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are Records Associates?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.
What are the most commonly searched types of Records jobs in Maine? The most popular types of Records jobs in Maine are:
What cities in Maine are hiring for Records Associate jobs? Cities in Maine with the most Records Associate job openings:
Records Associate jobs near you
Records Management Supervisor

Records Management Supervisor

Assistance Plus

Benton, ME • On-site

$49K - $54K/yr

Full-time

Medical, Dental, Life, Retirement

Posted 27 days ago

Job description

The Records Management Supervisor is responsible for overseeing the organization, maintenance, integrity, and accessibility of agency records across all programs. This role ensures that records are managed in accordance with applicable state (e.g., MaineCare) and federal requirements, as well as internal policies and best practices.
The Supervisor provides day-to-day oversight of records management operations, including supervision of records staff, coordination of record retention and storage processes, and support for documentation standards across services such as Behavioral Health, IDD, and related programs. The position plays a key role in promoting accurate, timely, and complete documentation to support service delivery, billing integrity, and audit readiness. This role also monitors changes in regulatory and payer requirements, helping to translate updates into practical processes, forms, and documentation expectations for staff. The Records Management Supervisor collaborates closely with leadership, the Compliance Officer, and Information Technology teams to ensure consistent documentation practices, secure handling of sensitive information, and alignment with organizational goals.
This is a full time position (40 hours per week) located in our Benton office.
Position Requirements:
  • Proof of vehicle insurance at $50K/$100K and a valid Maine driver's license are required
  • High school diploma or equivalent is required; Associate's Degree preferred
  • Excellent verbal, written, interpersonal, communication, and presentation skills
  • Must be 18 years of age or older
  • Advanced skill level with Microsoft Office Word and Excel
  • Minimum of five years of experience/knowledge of regulatory compliance is required.
  • Ability to maintain confidentiality
  • High level of attention to detail

Benefits:
  • Generous Earned Benefit Time
  • Working in a team-oriented environment
  • 12 paid holidays per year
  • Agency-paid life insurance in the amount of your annual salary with a max of $50K
  • Agency-paid Short-Term Disability
  • Medical, dental, and voluntary insurances
  • 401K Retirement Plan
  • Employee Assistance Program (EAP)

Assistance Plus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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