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Records Associate Jobs in Maine (NOW HIRING)

Apbs Groupe

Records Management Specialist

Waterville, ME · On-site

$50K/yr

Records Management Specialist Assistance Plus is seeking a Records Management Specialist to join ... Associate's Degree preferred * Excellent verbal, written, interpersonal, communication, and ...

State of Maine

Vital Records Representative

Augusta, ME · On-site

$17.73 - $25.53/hr

Department of Health and Human Services (DHHS) Office Associate II Opening Date: August 14, 2026 ... As a Vital Record's Representative, you will play a key role by performing various administrative ...

Maine

Vital Records Representative

Augusta, ME

$17.73 - $25.53/hr

Department ofHealth and Human Services (DHHS) Office Associate II Opening Date:August 14, 2026 ... As a Vital Record's Representative, you will play a key role by performing various administrative ...

State of Maine

Vital Records Representative

Augusta, ME · On-site

$17.73 - $25.53/hr

Department of Health and Human Services (DHHS) Office Associate II Opening Date: August 14, 2026 ... As a Vital Record's Representative, you will play a key role by performing various administrative ...

Venture Solar

Solar - Retail Associate

Windham, ME · On-site

$55K - $85K/yr

Retail Associate Full-Time | Benefits Eligible Position Overview The Retail Associate is ... Accurately record appointments and customer information. * Consistently achieve appointment and ...

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Records Associate information

See Maine salary details

$14

$19

$25

How much do records associate jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for records associate in Maine is $19.61, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $20.48 per hour, depending on experience, location, and employer.

What is a records associate?

Records Associates are professionals responsible for managing, organizing, and maintaining company records and documents. They ensure that information is accurately filed, accessible, and complies with legal and regulatory requirements. Their duties often include data entry, filing, retrieving documents, and assisting with records retention and destruction processes. Records Associates play a key role in supporting business operations by safeguarding important information and ensuring efficient document management.

What are the key skills and qualifications needed to thrive as a records associate, and why are they important?

To thrive as a Records Associate, you need strong organizational skills, attention to detail, and a high school diploma or equivalent, with some positions preferring coursework in information management. Familiarity with electronic records management systems (ERMS), databases, and office software like Microsoft Office is typically required. Strong communication, discretion, and the ability to prioritize tasks make someone stand out in this role. These skills ensure accurate record-keeping, data security, and efficient retrieval, which are critical for regulatory compliance and smooth business operations.

What are some common challenges faced by records associates, and how can they be managed effectively?

Records Associates often face challenges such as managing large volumes of documents, ensuring accurate data entry, and maintaining compliance with retention policies. To manage these effectively, it's important to develop strong organizational skills, stay up-to-date on relevant regulations, and utilize document management systems proficiently. Collaborating closely with other departments and regularly reviewing processes can also help streamline workflows and reduce errors.

What is the difference between Records Associate vs Data Entry Clerk?

AspectRecords AssociateData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma; basic computer skills
Work EnvironmentOffices, healthcare facilities, legal firmsOffices, administrative settings, call centers
Employer & Industry UsageHealthcare, legal, government, corporateVarious industries including healthcare, retail, finance
Common Search & ComparisonYesYes

The main difference between a Records Associate and a Data Entry Clerk lies in their scope of responsibilities. Records Associates typically handle more complex record management tasks, ensuring data accuracy and compliance, often within specialized industries like healthcare or legal sectors. Data Entry Clerks primarily focus on inputting data quickly and accurately into systems, often performing repetitive tasks. Both roles require strong attention to detail and computer skills, but Records Associates usually require a broader understanding of recordkeeping procedures.

What are the most commonly searched types of Records jobs in Maine?

The most popular types of Records jobs in Maine are:

What cities in Maine are hiring for Records Associate jobs?

Cities in Maine with the most Records Associate job openings:

Records Associate jobs near you

Records Management Specialist

Assistance Plus

Benton, ME

$20 - $22/hr

Full-time

Medical, Dental, Life, Retirement

Re-posted 9 days ago

Job description

Assistance Plus is seeking a Records Management Specialist to join our growing Quality Assurance Department. The Records Management Specialist will audit client records in accordance with MaineCare, Licensing, HIPAA, all other applicable regulatory bodies for compliance, and all internal agency policies. The Records Management Specialist will have general knowledge of each service offered at Assistance Plus and a general understanding of auditing processes. This position will have day-to-day responsibilities for completing internal programmatic audits, reviewing documentation for accuracy, scanning, coding, verifying, and client record disclosures.

This is a full time position (40 hours per week) located at our Benton Office.

Position Requirements:

  • Proof of vehicle insurance at $50K/$100K and a valid Maine driver's license are required
  • High school diploma or equivalent isrequired; Associate's Degree preferred
  • Excellent verbal, written, interpersonal, communication, and presentation skills
  • Must be 18 years of age or older
  • Advanced skill level with Microsoft Office Word and Excel
  • Minimum of two years of experience/knowledge of behavioral health servicesis required
  • Ability to maintain confidentiality
  • High level of attention to detail

Benefits:

  • Generous Earned Benefit Time
  • Working in a team-oriented environment
  • 12 paid holidays per year
  • Agency-paid life insurance in the amount of your annual salary with a max of $50K
  • Agency-paid Short-Term Disability
  • Medical, dental, and voluntary insurances
  • 401K Retirement Plan
  • Employee Assistance Program (EAP)

Assistance Plus provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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